SIS Role Catalog

SIS SECURITY ROLE CATALOG This document lists various student information system work processes with accompanying SIS security authorization designations, supporting documentation, & recommended or required training. * = Training required; Access to requested security role will be received upon completion of training. All Training Materials can be found on the SIS website, https://sis.wisc.edu

Admissions Inquiry / View Only I need to… Request this Register for this SIS security role: Training Class: View Undergraduate Applicant data: ACI_APPL (See SIS Learning Application information including demographic data, admit Resource ‘Admissions term, academic program, admission decision; Inquiry Menu Paths’) Summary pages for application data, academic test scores, and external education, including schools attended, high school and college transfer courses taken, previous college degrees earned, academic interests; Transfer credit detail, including the ability to print a transfer credit evaluation; High school record change request page for submitting a request to change an applicant’s high school information.

View Graduate applicants and graduate prospective AG_APINQ (See SIS Learning students. Includes applicant information plus external data Resource ‘Admissions such as test scores and education at previous institutions. Inquiry Menu Paths’)

View Undergraduate Prospect data: ACI_PROS (See SIS Learning Demographic data, prospective admit term, academic Resource ‘Admissions program, referral source; academic interests; prospect Inquiry Menu Paths’) summary; academic test summary.

View Undergraduate External Education data: ACI_EDUC (See SIS Learning Schools attended, previous college degrees earned, high Resource ‘Admissions school and college transfer courses taken. Inquiry Menu Paths’) High school record change request page for submitting a request to change an applicant’s high school information.

View Undergraduate Transfer Credit data: AU_ITRCR (See SIS Learning Transfer GPA; schools attended; high school and college Resource ‘Admissions transfer courses taken; transfer credit details; the ability to Inquiry Menu Paths’ and ‘Transfer Credit print a transfer credit evaluation; transcript text; transfer course equivalency table. Inquiry’) High school record change request page for submitting a request to change an applicant’s high school information.

SIS Security Role Catalog 12/01/2017 Page 1 Student Records Inquiry / View Only I need to… Request this Register for this SIS security role: Training Class: View demographic data that is considered public, such as SR_IPUBL Student Records name, address, phone number, and email. Inquiry View other public data including athletic participation, program, plan, degree, honors and awards, and term search. View session dates and deadlines, and use class search.

View data as described in SR_IPUBL (above) plus SR_IDEMO Student Records confidential data such as residency, citizenship, visa Inquiry permit, external study, milestones, and service indicators/holds.

View data as described in SR_IPUBL and SR_IDEMO SR_IACAD Student Records (above) plus enrollment detail, weekly grid, academic load Inquiry exceptions, term credit overrides, student enrollment history, transfer and test credits, test scores, student advisor, dean’s actions, class rank, and student groups.

View data as described in SR_IPUBL, SR_IDEMO, and SR_IFULL Student Records SR_IACAD, (above) plus grades and GPA. Inquiry

View degree and major information on alumni of the ADV_IUSR university.

View residency for tuition purposes. CC_IRESD Student Records Inquiry

View and print a UW Student Record; Also known as SR_UTRAN (See SIS Learning campus-copy transcript or unofficial transcript. Resource ‘UW Student Record’)

View the Advisor Center (view similar to the Student Write in ADD’L (See SIS Learning Center) AND I am an advisor. ROLES: Resource ‘Advisor ‘Advisor’ Center’)

Student Records – Electronic Grading

I need to… Request this Register for this SIS security role: Training Class:

View grade rosters and the grade control list for my SR_IGRD (See SIS Learning department. Resource ‘eGrading; Dept Grade Coord’)

SIS Security Role Catalog 12/01/2017 Page 2 Student Records Entry / Update I need to… Request this Register for this SIS security role: Training Class: Add, change, or remove an Advisor’s name from a student’s SR_UADV* Managing Advisor record. Assignments*

Add, change, or remove a Student Group from a student’s SR_USG* Student Groups* record. Examples include: Honors, Math placement, FIG.

Add, change, or remove a Service Indicator (Hold) from a SR_USI* Service Indicators* student’s record. Examples include: Advisor & Fee holds.

Enrollment Management I need to… Request this Register for this SIS security role: Training Class: View enrollment related data for all departments (e.g. SR_IENRL Curricular & enrollment and wait list limits, consent, class permissions, Enrollment Inquiry class rosters, student enrollment history, term credit overrides, and service indicators/holds).

Manage my department’s enrollment by changing SR_UENRL* Managing Your enrollment limits and consent, granting class permissions, Enrollment* managing wait lists and entering textbook data. View enrollment related data for all departments. (e.g. class rosters, student enrollment history, term credit overrides, and service indicators/holds).

Grant Class Permissions only for my department. SR_CLASS_ Managing Your (I don’t need other items from SR_UENRL above) PERMISSIONS Enrollment*

Curricular I need to… Request this Register for this SIS security role: Training Class: Update curricular (add/change/remove courses/sections), SC_TTBL2* Building Your and textbook data for my department’s courses as well as Schedule of manage wait lists and attach requisites. Classes* View curricular data for all departments. I am the primary or backup Curricular Rep for my dept.

View curricular/course data for all departments. SC_ITTBL Curricular & Enrollment Inquiry

SIS Security Role Catalog 12/01/2017 Page 3 Bursar’s Student Customer Account Inquiry / View Only I need to… Request this Register for this SIS security role: Training Class: Access student Customer Accounts to view all or some of SF_ISAEU* Student Financials – charges and payments which include: tuition and fee Student Customer assessment; International Studies & Program fees; financial Account Inquiry* aid; scholarships; third party tuition payment; tuition remissions; personal data and enrollment history.

Financial Aid Inquiry I need to… Request this Register for this SIS security role: Training Class: View information regarding financial aid forms received, FA_NDUSR communications sent, application status, award, cost of attendance, and who the student is for financial aid purposes. Request this if you are a departmental end user who has a compelling need to know a specific student’s financial aid information.

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