(A) Pre-Meeting Preparation

Electrical & Utilities Safety Association: BASIC CONTRACTOR SAFETY (taken from Toward Excellence: A Health and Safety Program)

(A) Pre-meeting Preparation

1. Define the meeting’s purpose: a) Evaluation of the proposed project. b) Discussion of job organization, operating procedures, known hazards. c) Preplanning the work and agreeing to a means for applying standard procedures. 2. Evaluate proposed program. 3. Decide on meeting facilities. 4. Determine meeting attendance. 5. Notify all parties. 6. Determine how meeting will be recorded (minutes of meetings).

(B) At the Orientation Meeting

1. Explain why the project is necessary. 2. Advantages in terms of economy and efficiency. 3. Review: a) OHSA and regulations, the E&USA Rule Book and applicable Safe Practice Guides. Make sure the contractor understands all applicable accident prevention procedures and insist that all of their workers observe them. b) Safety rules, standards and company policies previously agreed to with the general contractor, who will then review them with all employees and subcontractors. Give particular attention to day workers, temporary employees and any new people who may start work at a later date. This is particularly important in jobs involving high potential for serious injury or death, such as live line work, trenching, work at elevations or in confined spaces, and RBD operations near high voltage power lines. c) Specifications on safety. d) Lockout/tagout. e) Hazard communication reporting. f) Designated substances. 4. Other requirements - local, provincial, and federal. 5. Supervision: a) Organization of supervision at project site. b) Functions of personnel at the project site.

of 4 Electrical & Utilities Safety Association: BASIC CONTRACTOR SAFETY (taken from Toward Excellence: A Health and Safety Program)

c) Responsibilities and accountability. d) Delegated authorities. e) Relations regarding enforcement and discipline. 6. Discussion of proposed project: a) Plans about layout of temporary construction, site, buildings, etc. b) Action taken toward planning and co-ordinating activities between different operations and trades. c) Access to work areas. d) Safety orientation and safety education. e) Delegation of safety responsibilities to supervisors. f) Integration of safety into operating methods and procedures. g) Housekeeping program. h) Safety factors in attachments to existing plant. i) Traffic control and parking facilities. j) Fire protection. k) Lighting, ventilation, protective clothing, and medical care. l) Safe operating conditions and maintenance of equipment. 7. Discussion of follow-up procedures: a) Methods for meeting objectives. b) Plans for periodic readjustment of safety objectives. c) Handling safety deficiencies. d) Arrangements for additional meetings and periodic staff meetings. e) Following up on agreements made prior to the project beginning.

(C) Orientation Visit to the Job Site

1. Orient the general contractor and sub-contractors to the rules and regulations that apply to their work activities and access to the work area. Give instructions to contractors regarding: a) The boundaries of the work area and areas where contractors’ employees will be permitted to go. Inform the contractor about the location of specified entrance(s), parking areas, rest rooms, eating areas, storage areas, paths of travel to work areas and any other similar information. b) Means of identification for contractor employees (if needed). c) Access to emergency medical assistance and how to report accidents, injuries, or illnesses.

d) Procedures for responding to an emergency such as fire or explosion. e) Specific hazards that could arise from the project, including chemicals or mechanical hazards. Material Safety Data Sheets for any hazardous materials involved in the project and materials that the contractor will bring to the site should be reviewed by the contractor and the contract administrator along with applicable control measures. 2. Insist that the contractor keep the premises free from accumulations of waste and scrap caused by their work. Tools, materials and equipment used must not present hazards to our employees by nature of their location or use. Whenever possible, contractors should provide their own tools and equipment for use.

The following is a list of safety rules to include:

1. Whenever work is done with flammable liquids or with compounds containing flammable materials, such as adhesives or sealers, take care to assure proper ventilation and to restrict or control sources of ignition. Allow only a minimum amount of flammable liquids in storage on the premises 2. Any use of open flames (such as welding, cutting or torches) or other hot work such as cutting and grinding must be done only after inspection of the site and the issuance of a hot work permit by an authorized person. All necessary safety precautions must be strictly observed. 3. Welding flash must be shielded by means of curtains or barriers if done in the vicinity of unprotected employees, visitors or the general public. 4. Connections to, use of or shutting off of water lines must not be done without prior authorization by plant management. Take appropriate steps to provide alternate protection where required. 5. Where overhead work will be done that presents hazards for those below, rope off or barricade work areas to keep out unauthorized people. 6. Barricade excavations and floor openings, and place warning signs and lighting where required. 7. Lockout/tagout - Contractor’s employees must never remove any safety device such as tags, chains or locks on existing plant or equipment, or attempt to use the equipment without proper authorization. Contractors must abide by the established lockout/tagout procedures. 8. Temporary wiring must conform to codes and practices. 9. Where our practices or the OHSA and Regulations require the use of personal protective equipment, it must also be worn by the contractor employees. 10. Vehicles used by contractors must be operated according to the Highway Traffic Act. 11. Contractors must make regular safety inspections of the area where work is being done, and provide copies of inspections for review by the contractor administrator.

12. The contractor must assume responsibility for sub-contractors and monitor their safety compliance. This is particularly important in jobs involving high potential for serious injury or death, such as live line, trenching, work at elevations or in confined spaces, RBD operations near high voltage power lines.

This procedure outlines specific safety meeting responsibilities for the contract administrator and contractors.

1. At an agreed time each week, each Contractor will attend a Safety Meeting. Minutes will be taken and a copy will be submitted to the contractor. 2. General discussion will take place to verify job performance and specifications are being met. 3. The status of the job, regarding progress, will be evaluated. 4. All safety violations, if any, will be dealt with during the meeting. 5. Any remedial action required will be discussed and agreed to at the meeting. 6. All parties must express any concerns they have regarding the overall health and safety of workers on the job. 7. The Contractor will summarize the proposed work for the upcoming week.