Minutes of Council Meeting - 12 August 2015

MINUTES OF THE COUNCIL MEETING HELD AT THE COUNCIL CHAMBER, MORELAND CIVIC CENTRE, 90 BELL STREET, COBURG ON WEDNESDAY 12 AUGUST 2015

The meeting commenced at 7 pm

PRESENT: Cr Meghan Hopper (Mayor), Cr Sue Bolton, Cr Lita Gillies, Cr John Kavanagh, Cr Samantha Ratnam, Cr Lambros Tapinos, Cr Michael Teti (8.19 pm), Cr Lenka Thompson,

Cr Rob Thompson, Cr Oscar Yildiz JP APOLOGIES: Cr Kavanagh moved, Cr Ratnam seconded that the apology for Cr Davidson be accepted and she be granted an extension of her leave of absence until 19 August 2015.

OFFICERS: Chief Executive Officer – Nerina Di Lorenzo Director Corporate Services – James Scott Director City Infrastructure – Grant Thorne Director Social Development – Arden Joseph Director Planning and Economic Development - Kirsten Coster Manager Governance – Lidia Harding Executive Assistant Mayor and Councillors - Monica Bucciarelli

70th Anniversary of the Atomic Bombing of Hiroshima and Nagasaki Councillors tonight we commemorate the 70th anniversary of the use of the atomic bomb on Hiroshima and Nagasaki in line with our commitment as a member city of the Mayors for Peace Network. On 6 August 1945, in the closing days of the Second World War, the US dropped an atomic bomb on the city of Hiroshima in Japan. The 4,400kg bomb, nicknamed Little Boy, was carried by the US B-29 Superfortress Enola Gay, carrying 12 crew members. The bomb was detonated 2,000 feet above Hiroshima, releasing energy equivalent to around 15,000 tonnes of TNT, flattening five square miles of the city in seconds. The death toll by the end of the year was estimated at about 140,000, out of the total of 350,000 who lived there at the time. The city still has some 60,000 survivors, with an average age approaching 80. Cr Hopper invited Tomohiro Matsuoka from Japanese for Peace to address Council. This was followed by a minute silence.

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 1 Queen’s Birthday Honours Cr Hopper acknowledged the Moreland recipients of this year’s Queen’s Birthday Honours and noted that letters of congratulations have been sent to:  Dr Bruce Graham Drysdale of Brunswick for service to dentistry, and to the community.  Mrs Juleen Barbara Maxfield of Glenroy for service to netball.  Dr Kirsty Sword Gusmão of Coburg for distinguished service to Australia-Timor-Leste relations through the development of mutual co-operation and understanding, particularly in the education sector, and as an advocate for improved health and living conditions for the Timorese people.

DECLARATION OF INTERESTS AND/OR CONFLICTS OF INTEREST: Nil

CONFIRMATION OF MINUTES:

Lay Motion on the Table

Cr Ratnam moved that - The minutes of the Council Meeting held on 10 June and 8 July 2015 be laid on the table. Carried

PETITIONS: PET19/15 40KM/HOUR ZONE ALONG NICHOLSON STREET, BETWEEN BLYTH STREET AND NORTH BEYOND BRUNSWICK EAST PRIMARY SCHOOL A Petition has been received containing 150 signatures requesting Council to consider a 40km/hour zone along Nicholson Street, between Blyth Street and north beyond Brunswick East Primary School.

Cr Bolton moved, Cr Gillies seconded that – Council resolve: 1. The petition be received and noted. 2. The petition be referred to the Director City Infrastructure for consideration. 3. Any proposed action is emailed to all Ward Councillors and Councillors Responsible For, allowing seven clear days for Councillor feedback. 4. The first named signatory to the petition be advised of this action. Carried

PET20/15 ESTABLISHMENT OF A COMMUNITY HUB - 208A HILTON STREET, GLENROY A Petition has been received containing 22 signatures requesting the State Government to hand over the historically and culturally significant land at 208A Hilton Street, Glenroy to Moreland Council and the Wurundjeri for a peppercorn rental to establish a community hub.

Cr Bolton moved, Cr Gillies seconded that - Council resolve: 1. The petition be received and noted.

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 2 2. The petition be referred to the Director Corporate Service for consideration.

3. Any proposed action is emailed to all Ward Councillors and Councillors Responsible For, allowing seven clear days for Councillor feedback. 4. The first named signatory to the petition be advised of this action. Carried

PET21/15 ESTABLISHMENT OF A COMMUNITY HUB - 208A HILTON STREET, GLENROY A Petition has been received containing 4 signatures requesting that the Legislative Assembly of Victoria supports the granting of six acres of land or more at 208A Hilton Street, Glenroy for a peppercorn rental to Moreland Council and/or the Wurundjeri peoples for a community hub.

REPORTS FROM COMMITTEE TO COUNCIL: RCC15/15 FAMILY AND CHILDREN'S SERVICES ADVISORY COMMITTEE (D15/157178) The minutes of the Moreland Family and Children’s Services Advisory Committee (FCSAC) meeting held on 13 May 2015 are provided for Council’s information. Key Items Discussed:  Family Violence, Prevention and Early Intervention  Parent Information  Moreland Early Years Strategy

Cr R Thompson moved, Cr Tapinos seconded that - The report from Committee to Council be received and noted. Carried

QUESTION TIME: QT66/15 MS VICKI LIKOUDIS - BRUNSWICK Ms Likoudis asked Council in relation to Council report DCI31/15 Sydney Road and Upfield Shared Path Cycling and Traffic Safety if Council would consider placing a moratorium on the recommendations and action in this report for the dual cycle lanes, until all stakeholders are consulted properly, with our position as businesses being considered and represented accurately? Cr Hopper advised that her request has been taken on board and it will be taken into consideration when the report is debated.

QT67/15 MS ROHINI RATNAKAR - BRUNSWICK Ms Ratnakar asked Council in relation to Council report DCI31/15 Sydney Road and Upfield Shared Path Cycling and Traffic Safety, if the specific requests regarding 2 hrs free parking and a cap for a day which were raised in the petition to Council, are going to be addressed in the immediate future and will the business sector be consulted properly, if other groups or Council are proposing to remove on-street parking along the 4km stretch? Cr Hopper advised that her request will be taken into consideration when the report is debated. Cr Tapinos thanked the traders for all their hard work to date in relation to this issue and advised that he is aware of the petition and the suggestions made. He advised that he would

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 3 be seeking a motion to amend the resolution of the report to call for free parking in Brunswick and further consultation to be conducted for the businesses in the area.

QT68/15 MS JESSICA TOLSMA - BRUNSWICK Ms Tolsma asked Council in relation to Council report DCI31/15 Sydney Road and Upfield Shared Path Cycling and Traffic Safety, if it is going to lobby VicRoads to remove the clearways in order to implement a model based on no clearways and are the Council officers going to consult efficiently with the business sector with respect to finding a model suitable for the landscape of Sydney Road? Cr Hopper advised that the Council has lobbied VicRoads against the clearways in the past and will take her further comments into consideration when deliberating the report.

QT69/15 MR JOHN HARDING - MAIDSTONE Mr Harding asked Council if it would support a state-wide Torres Strait Islander Cultural Resource Centre being developed as part of the Ballert Mooroop community hub for the benefit of the 2,000 Torres Strait Islanders living in Victoria and the 300,000 people in the Moreland/Hume area? This centre would benefit both indigenous and non-indigenous people. Cr Hopper advised that a Ballert Mooroop Working Group has been established and Council would not want to pre-empt the decisions of that group.

QT70/15 MS SHARON FREBRACE - CAIRNLEA Ms Frebrace asked Council what its position on Aboriginal people and organisation inclusion in the 208A Hilton Street, Glenroy site is? Cr Hopper advised that Council has been very actively involved at a State level with this issue and last week met with the Minister for Local Government and Aboriginal Affairs, Natalie Hutchins MP and will continue to put forward community concerns about this site.

QT71/15 MS AMANDA BURGESS - PASCOE VALE Ms Burgess advised Council that she wrote to Council asking them to rescind the planning permit for the development of Rogers Memorial Reserve and wanted to understand the status of this complaint? Nerina Di Lorenzo, Chief Executive Officer advised that Council’s Internal Auditor undertook an assessment of this planning application and she has sent a response today, which she should have received or will receive shortly. From CEO’s assessment of the issues in the letter, they do not prevent Council from making their decision on the heritage report tonight. The CEO invited Ms Burgess to meet with her after she reads the reply if something remains unclear.

ON15/15 MS ANTONIJA PERIC - BRUNSWICK Ms Peric sought some clarification from Council regarding the Street Landscape Strategy and asked when the new street planting process will be implemented, if the public can see a copy and when the change was made? Ms Peric also asked for a flowchart of the footpath grading process. Grant Thorne, Director City Infrastructure advised that he would take this question on notice.

QT72/15 MR JASON CASTLEDINE - GLENROY Mr Castledine advised Council that local residents have reported vandalism, use of needles and drug dealing at 208A Hilton Street, Glenroy. Residents are concerned about the safety of residents particularly young people. We ask Council to support the land acquisition and the

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 4 construction of a community hub. Cr Hopper noted the comments made.

QT73/15 MR SOHIL HAMEED - BRUNSWICK EAST Mr Hameed asked Council why it was taking so long to finalise the C159 Planning Scheme Amendment and asked what the expected timeframe for completion is? Cr Hopper advised that the Amendment has only recently gone out for consultation. Kirsten Coster, Director Planning and Economic Development advised that residents are welcome to make a submission to the Amendment. There are details on Council’s website of upcoming forums that residents can attend or they can make a written submission.

QT74/15 MR NIC DOLBY - BRUNSWICK WEST Mr Dolby advised that he was concerned for Cr Teti’s health and wellbeing and asked that he consider resigning from Council. Cr Hopper advised that since Cr Teti was not present at the meeting, the question could not be answered at this time.

7.28 pm Cr Ratnam left the Council Chamber. 7.29 pm Cr Ratnam returned to the Council Chamber and resumed her seat.

QT75/15 MS NANCY ATKIN - BRUNSWICK Ms Atkin asked Council why only one application for reduction of speed limits to 40km/h can be processed at one time, why can’t it be rolled out in a number of areas at one time? What is happening with the Ewing Street request? Grant Thorne, Director City Infrastructure advised that each application needs to be approved by VicRoads and Council needs to demonstrate that the average speed in the area is 40km/h. Traffic surveys also need to be conducted. There is a current application with VicRoads for Ewing Street for their consideration.

QT76/15 MS PAULINE GALVIN - COBURG Ms Galvin asked Council what it is going to do to ensure that a triple bottom line for transport infrastructure applies to the current proposal to widen Citylink and the Tullamarine Freeway, particularly in relation to the effect of amenity for Moreland residents due to increased congestion, air quality and noise. Cr Hopper advised that Council has a resolution to write to the State Government regarding this issue. This letter is currently being prepared.

Adjournment of Meeting

Cr Bolton moved, Cr Gillies seconded that - Council resolve that Standing Orders be suspended. Lost

ON NOTICE ITEMS FROM PREVIOUS COUNCIL MEETING: ONR7/15 ON NOTICE ITEMS FROM 8 JULY 2015 COUNCIL MEETING (D15/241180) The following items were taken on notice at the previous Council meeting.  ON13/15 – Ms McCunnie – Planning matter – development at John Fawkner Hospital.

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 5  ON14/15 – Mr Holmes – Security requirements at Brunswick Town Hall fundraiser.

Cr Kavanagh moved, Cr L Thompson seconded that - The On Notice Items from the Council meeting dated 8 July 2015 be noted. Carried 7.44 pm Cr Yildiz left the Council Chamber 7.47 pm Cr Yildiz returned to the Council Chamber

REPORTS BY MAYOR AND COUNCILLORS: MCC13/15 Cr Lambros Tapinos Cr Tapinos advised that he will be on leave from 13 August to 15 September 2015

MCC14/15 Cr Rob Thompson Cr R Thompson advised Council that a number of local scouting volunteers in the Moreland area are among those recently recognised in national scouting awards. Locals who were honoured include: Special Service Award:  Melanie Ayre, Assistant Cub Scout Leader, 5th Brunswick Scout Group;  Justin Burney, Assistant Scout Leader, 5th Brunswick Scout Group;  Peter Gunthorpe, Chairman, 5th Brunswick Scout Group; and  Brett Vincent, Quartermaster, 5th Brunswick Scout Group. The Meritorious Service Award:  Christopher Ballard, Moreland-Darebin District; and  Paul Fritsche, Scout Leader, 1st Oak Park Scout Group. The Silver Koala Award went to Peter Smith, Moreland-Darebin District

COUNCIL REPORTS: DCS60/15 SUBMISSIONS TO THE DRAFT FOSSIL FUEL DIVESTMENT STRATEGY (D15/227110) On 10 June 2015, Council resolved to endorse the Draft Moreland City Council Fossil Fuel Divestment Strategy for public consultation. A Public Notice was published in The Moreland Leader newspaper. Two (2) submissions were received by the close of the submissions period. This report presents the submissions received for consideration by Council.

Suspension of Standing Orders Cr L Thompson moved, Cr Kavanagh seconded that - Council resolve that Standing Orders be suspended to hear submissions to the draft fossil fuel divestment strategy. Carried Resumption of Meeting Cr Kavanagh moved, Cr L Thompson seconded that - Council resolve that Standing Orders be resumed.

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 6 Carried

Cr L Thompson moved, Cr Bolton seconded that Council resolve: 1. To receive and note the submissions in response to the Draft Moreland City Council Fossil Fuel Divestment Strategy. 2. That a report including an assessment of, and responses to, matters raised by the submitters be presented to the Council meeting on 9 September 2015. 3. To formally consider the adoption of the Moreland City Council Fossil Fuel Divestment Strategy at the Council meeting on 7 October 2015. Carried

DCI31/15 SYDNEY ROAD AND UPFIELD SHARED PATH CYCLING AND TRAFFIC SAFETY (D15/198149) At the Council meeting held on 11 March 2015 (NOM6/15 and 7/15), Council resolved to undertake an audit of the Upfield Shared Path and to hold a public meeting to discuss safety issues along the Sydney Road corridor. This followed a cycling fatality that occurred on Sydney Road in February 2015. Council conducted a public forum on Saturday 23 May 2015, at which approximately 100 members of the public provided a diverse range of views on how Sydney Road and the Upfield Shared Path are managed and maintained. The forum ran in tandem with an online survey on Council’s website that enabled the public to express its key concerns and suggestions for improvements. A summary of the key points is at Attachment 1. Two petitions were also received in regards to this matter. One is from the Sydney Road, Brunswick Traders, seeking modifications to the time restrictions and fees applying to parking. The other is from a community based cycling group, seeking removal of parking for a specific length of Sydney Road. A draft concept plan (Attachment 2) has been developed to provide defined cycling lines on Sydney Road for both peak and non-peak periods. Improvements to Sydney Road will require approval from State agencies and improvements to the Upfield Shared Path will require prioritised funding.

Cr Tapinos moved, Cr Gillies seconded that - Council resolve: 1. To note the DCI31/15 report about dual bicycle lanes for Sydney Road and the Upfield shared path and reaffirm our commitment that public transport and active sustainable transport modes should be prioritised on Sydney Road, Brunswick. Carried 2. To not support the draft concept Sydney Road cycle lane layout plan listed in the report and communicate this position to the State Government, VicRoads and Yarra Trams. Carried Cr Ratnam called for a division. For Against Cr Hopper Cr Bolton Cr Gillies Cr Ratnam Cr R Thompson Cr L Thompson Cr Tapinos Cr Yildiz

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 7 Cr Kavanagh Total For (6) Total Against (3)

Cr Tapinos moved, Cr Gillies seconded that - Council resolve: 3. To advocate to VicRoads, Yarra Trams and the State Government to commission a study into the proposal from 'revitalising Sydney Road' (available at sydneyroad.org). This study should be focused on widened footpaths for dining and displays, disability tram stops, increased long stay off street parking and separated bicycle lanes. That the study assesses the effect of this street layout on traffic, parking and tram speeds across Brunswick and Coburg. Carried unanimously 4. To support the trial cyclist clearing signage as proposed by VicRoads as an interim solution while a permanent result is developed. Carried unanimously 5. To note that the current parking restrictions on Sydney Road conform to the Moreland Parking Management Policy. Carried unanimously 6. To develop a report into the existing off street fee parking areas around Sydney Road Brunswick, detailing usage and financial costs associated with the new congestion levy. The report to consider removing the fee charged to encourage increased usage of underused off Sydney road car parks. The Sydney Road Brunswick Association and other stakeholders be consulted as part of this report. Carried unanimously 7. To support the installation of dynamic parking signage, and that a budget bid be prepared for a future capital program. 8. To adopt the Upfield Shared Path Safety Audit. 9. To allocate $100,000 of the $350,000 Cycling and BITS infrastructure budget for the purpose of addressing low-cost, high priority items identified in the shared path audit. 10. Write to the Minister for Public Transport, Public Transport Victoria (PTV) and VicTrack seeking approval to widen the Upfield Shared path at key locations. 11. Develop a funding submission to VicRoads to secure additional funding for the Upfield Shared Path as a significant part of the State’s policy, Strategic Cycling Corridors. 12. Advocate to VicRoads for the installation of pedestrian operated signals on Sydney Road at Barkly Square Shopping Centre. 13. Advise the community of Council’s decision and thank them for their attendance, input and support. Suspension of standing orders Cr Ratnam moved, Cr Bolton seconded that - Council resolve that Standing Orders be suspended. Lost Amendment Cr R Thompson moved that - Point 9 be deleted. Lapsed for want of a seconder

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 8 The substantive motion was carried

DCI32/15 ADDITIONAL PEDESTRIAN AND CYCLING BUDGET - ALLOCATION OF FUNDING (D15/222978) At the Council meeting held on 22 June 2015 (DCS51/15), Council resolved:  That the Dawson Street Stage 1 - Brunswick project be deferred until the 2016-2017 budget.  That the $750,000 allocated to this project be reallocated as follows:  $350,000 be allocated to implementing the Moreland Integrated Transport Strategy (MITS) and Brunswick Integrated Transport Strategy (BITS) with a focus on projects that improve safety for cyclists across the municipality. These projects will be scoped and presented to Council prior to the mid-year budget review to ensure that projects can be funded and implemented before the end of the 2015-2016 financial year. Council officers have since reviewed pedestrian and cycling projects within the Municipality. Based on this review, Council officers have selected seven additional projects for the implementation this financial year. All projects listed in this report will be funded by the additional funds granted at the 22 June 2015 Council meeting with the exception of the raised/shared crossing at the entrance to Fleming Park on Victoria Street, Brunswick East. As this item was a recommendation from BITS, it will be joint funded with up to $50,000 from the BITS Budget which will enable additional small scale projects to be implemented earlier from the adopted BITS program such as footpath improvement works.

Cr Bolton moved, Cr L Thompson seconded that - Council resolve to undertake the additional projects as listed below from the $350,000 additional funding allocated at the 22 June 2015 Council meeting:  Munro Street Refuge Island – installation of pedestrian and cycle refuge islands on Munro Street and Railway Place – $20,000.  Upfield Audit Findings – implementation of low cost high priority items listed in the Upfield Shared Path Audit – $100,000 (To note the DCI31/15 report about dual bicycle lanes for Sydney Road and the Upfield shared path and reaffirm our commitment that public transport and active sustainable transport modes should be prioritised on Sydney Road, Brunswick).  Glenlyon Road Refuge Island – installation of pedestrian/cyclist refuge islands on Glenlyon Road at John Street and Mini Street – $50,000.  Victoria Street Priority Crossing – installation of raised/shared crossing at the entrance to Fleming Park on Victoria Street, Brunswick East – $40,000 plus (up to $50,000 from the existing BITS program).  Cumberland Road Bike Facilities – installation of bike facilities on Cumberland Road or parallel corridors – $90,000.  Upfield Path – West Side – undertake feasibility study into constructing a new shared path on the western side of the Upfield Rail Corridor – $20,000.  Coburg Station Shared Path – improve pedestrian/cycle/vehicles interface of the western end of Victoria Street, Coburg, near Coburg Station – $30,000. Carried

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 9 CEO3/15 COUNCIL EXPENDITURE ON PRINT MEDIA (D15/193769) At the December 2014 Council Meeting, Council resolved (GB3/14) to receive a report on the use of print media for communicating the activities of Council, including:  How much Council spends on print media for communicating the work of Council;  Analysis of whether Council is getting best value for this expenditure; and  Options for diversifying the use of media including other print media and/or social media. In the 2014-2015 financial year, the Council Marketing and Communication Branch spent $95,030.40 on its weekly City News page in the Moreland Leader newspaper. Other Council units spent an additional $10,598.95 in advertising and public notices in the Moreland Leader. Total Council expenditure with the Moreland Leader in 2014-2015 was $105,629.35. Council’s Household Survey indicates that the Moreland Leader is widely read, especially by Moreland’s older population. According to the 2013 Household Survey (Attachment 1), the Moreland Leader is read by 65 per cent of Moreland residents. 76 per cent of people over 36 years read the paper, however readership of the Moreland Leader for Moreland’s under 36 demographic is low at 4.7 per cent. Council’s communication strategy has been gradually moving away from the reliance on the Moreland Leader weekly newspaper. Council now uses other channels and seeks to communicate directly with the community via its own hardcopy and digital platforms; the corporate website, Facebook page, YouTube channel, Twitter account and LinkedIn page. Council has also increased the production of the Inside Moreland Magazine from two editions per annum to four, which is sent as a hardcopy to every household and produced as a digital flipbook, available via the corporate website and a Facebook app. This shift in strategy has been enabled by the opportunities offered by social media to communicate with sections of the community, without an intermediary organisation, in an efficient, effective and relatively low-cost manner. It also reflects changing preferences in the community. Some sections of the Moreland community, however, remain offline or prefer print media and more traditional means remain in demand. This report highlights the great strides Council has made in developing its own digital platforms and creating a new digital audience – the largest of any suburban Local Government in Victoria. It outlines the importance of a multifaceted approach that includes both digital and traditional print media, which is required to communicate and engage with the whole Moreland community.

Cr Ratnam moved, Cr L Thompson seconded that - Council resolve: 1. To note this report and support the continued exploration of innovative and cost-effective ways to reach the whole Moreland community. 2. To receive an updated report on the use of traditional print media following the release of the 2015 Household Survey results. 3. To review Council’s expenditure with the Moreland Leader on an annual basis. 4. That Council explore the feasibility and cost of alternative printed forms of communication to the City News page. Carried

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 10 DCS57/15 ASSEMBLY OF COUNCILLORS RECORD 1 JUNE 2015 TO 30 JUNE 2015 (D15/223693) Pursuant to Section 80A of the Local Government Act 1989, an Assembly of Councillors Record must be reported to the next practicable Council meeting and recorded in the minutes. The Assembly of Councillors Record for the period 1 June 2015 to 30 June 2015 is presented at Attachment 1.

Cr Bolton moved, Cr Gillies seconded that - Council resolve to receive and note the Assembly of Councillors Record for the period, 1 June 2015 to 30 June 2015 at Attachment 1 and note that Cr Bolton was an apology for the Issues and Discussion Workshop on 22 June 2015. In line with the requirements of the Councillors Code of Conduct, Cr Hopper requested an explanation from Cr Teti for his absence of at least 50% of Assembly of Councillors meetings for the period 1 June – 30 June 2015 without an apology. Cr Teti advised that he did not attend the Issues and Discussion Workshops as he does not believe in attending meetings that are not open to the public. Carried

DCS58/15 INSTALLATION OF PLAQUE TO COMMEMORATE THE KOREAN WAR (D15/226454) The Pascoe Vale Returned Services League (RSL) approached Council in January 2013 requesting that it give consideration to installing a plaque at the Coburg Town Hall to commemorate the Korean War and the servicemen and women who fought and lost their lives. The proposed plaque is at Attachment 1.

Cr Kavanagh moved, Cr Yildiz seconded that - Council resolve to: 1. Install a plaque commemorating the Korean War and the servicemen and women who fought and lost their lives on the cenotaph at the front of the Coburg Town Hall. 2. Work with the Pascoe Vale Returned Services League (RSL) to hold a civic event to unveil the plaque. Carried

DCS59/15 PROPOSED USE OF PART OF COUNCIL'S LAND AT 39A BAKERS ROAD, COBURG FOR A WAR MEMORIAL (D15/227938) The Australian Federal Government allocated money under the Anzac Centenary Local Grants Program (ACLGP) for community groups to seek funding for a project to commemorate the sacrifices, courage and bravery displayed by the original ANZACs. As part of this program, The Australian International Academy (TAIA) at 56 Barkers Road, Coburg North, sought Council support to erect a memorial garden on Council’s land at 39A Bakers Road, Coburg North, adjacent to their school property. The purpose of this report is to seek support for the proposed use of part of Council’s land at 39A Bakers Road, North Coburg to erect an ANZAC War Memorial and the execution of a Memorandum of Understanding. Amendment Cr Ratnam moved, Cr L Thompson seconded that - Council resolve that the proposed use of part of Council’s land at 39A Bakers Road, Coburg

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 11 North for the purposes of erecting an ANZAC War Memorial be open to one month of community consultation prior to a final decision by Council. Lost on the casting vote of the Mayor Cr Kavanagh called for a division. For Against Cr L Thompson Cr Hopper Cr Tapinos Cr Bolton Cr Yildiz Cr Gillies Cr Ratnam Cr R Thompson Cr Kavanagh Cr Teti Total For (5) Total Against (5) Cr R Thompson moved, Cr Gillies seconded that – Council resolve: 1. To support the proposed use of part of Council’s land at 39A Bakers Road, Coburg North for the purposes of erecting an ANZAC War Memorial. 2. That the Director Corporate Services be authorised to do all things necessary to effect the Memorandum of Understanding on Council land at 39A Bakers Road, Coburg North. Carried

DCS61/15 DRAFT ESSENTIAL SERVICES COMMISSION REPORT ON LOCAL GOVERNMENT RATES CAPPING AND VARIATION FRAMEWORK (D15/240376) The Essential Services Commission (ESC) was commissioned by the Minister for Finance and the Minister for Local Government in January 2015 to conduct a review and report on a local government rates capping and variation framework. The Local Government Rates Capping Framework Terms of Reference was made public in February 2015. The ESC has been asked to inquire into and advise the Ministers on options and a recommended approach for a rates capping framework for implementation from the 2016-2017 financial year. The ESC will also be required to provide advice on the processes and guidance to best give effect to the recommended approach for the rates capping and variation framework. The ESC published its draft report on 31 July 2015, inviting submissions from interested parties by 28 August 2015. It is anticipated that the final ESC report will be submitted to the Minister for Local Government and Finance by the end of September. The purpose of this report is to explain key elements of the draft report and seek Council endorsement on the key submission focus.

Cr Ratnam moved, Cr Tapinos seconded that - Council resolve to: 1. That Council reiterates its deep concern and objection to the imposition of rate capping and the use of an efficiency factor on Local Governments in Victoria. 2. Note the draft Essential Services Commission report: A Blueprint for Change, Local Government Rates Capping and Variation Framework Review. 3. Endorse the key submission points as detailed in the report. 4. Authorise the Director Corporate Services to finalise the submission prior to 28 August 2015. Carried

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 12 DCS62/15 MORELAND 2025 COMMUNITY VISION (D15/210897) Moreland City Council’s first Community Vision was created based on the visions heard during engagement with the community, key partners, Council staff and government departments. The Moreland Community Plan went out for submission under Section 223 of the Local Government Act 1989 in 2014. A Special Council meeting to hear submissions on the Community Plan was held on 21 July 2014 (DCS43/14). The points contained in the 9 submissions have been addressed by subject matter experts and Officer recommendations have been made to amend aspects of the Moreland 2025 Community Vision. The final version of the Moreland 2025 Community Vision is being presented for adoption.

Cr Yildiz moved, Cr R Thompson seconded that - Council resolve: 1. To adopt the Moreland 2025 Community Vision (Attachment 1) 2. To authorise the Chief Executive Officer to make minor additional changes to the document in consultation with the Mayor in order to finalise presentation of the document to publicise and launch the Community Vision. 3. To add the Moreland Street Landscape Strategy and the Moreland Integrated Transport Strategies to the ‘Strategy or Initiative’ section of ‘Responding to Climate Change’ on page 30 of the document. Carried

DCS63/15 RIGHT OF WAY DISCONTINUANCE ADJOINING 47 SYDNEY ROAD, BRUNSWICK (D15/195527) Council received a request from the owner of 47 Sydney Road, Brunswick for the discontinuance and purchase a 10m2 parcel of right of way (road), adjoining the southern boundary of 47 Sydney Road, Brunswick, known as Lot 1 on Title Plan TP951519N. The property at 47 Sydney Road, Brunswick occupies a portion of the right of way (ROW) adjoining its southern boundary. This occupation has prevailed for a considerable period of time. The portion of road is considered surplus to Council’s requirements. On 10 December 2014, Council resolved to commence the procedures to discontinue and sell the portion of road in accordance with section 206 and clause 3 of Schedule 10 of the Local Government Act 1989. A public notice for the proposed discontinuance was placed in the Moreland Leader Newspaper on 11 May 2015. Council received one written submission and one verbal submission in response to the public notice. The submission was tabled at the Urban Planning Committee Meeting on 22 July 2015 (DCS56/15). A representative on behalf of the submitter was present at the meeting. The concerns raised in the submission have been responded to in the body of this report. It is proposed that Council, having considered the concerns raised by the submitter, proceed with the discontinuance and sale of the right of way. The submitter will receive written notice of the Council decision. This report signifies the completion of the statutory process.

Cr R Thompson moved, Cr Yildiz seconded that - Council resolve: 1. To note the issues raised in the written submission regarding the proposed

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 13 discontinuance and sale of the ROW and to formally respond to the submitter. 2. To approve the discontinuance and sale of land to the abutting property owners for its market value. 3. To authorise the Director Corporate Services to do all things necessary to affect the discontinuance and sale of the land to the adjoining owner. 4. Once the discontinuance has been published in the Victoria Government Gazette Council is to update the register of public roads in accordance with Section 19 of the Road Management Act 2004. Carried 8.45pm Cr Yildiz left the Council Chamber DCS64/15 PROPOSED LEASE OF LAND AT SPARTA PLACE, BRUNSWICK (D15/220174) The owner of 1 Sparta Place, Brunswick, has requested to lease land adjacent to the premises from Council. The proposal is to use this area for restaurant trading (tables and chairs). Council has approved a planning permit at 1 Sparta Place, Brunswick (MPS/2013/982) that includes the use of 116 m2 of Council land for an outdoor eating area as detailed in Attachment 1. The local traders have indicated that the pedestrian traffic is low in this section of Sparta Place Precinct. Council’s Place Manager Brunswick has undertaken an assessment and advised the area is currently underutilised and is not meeting its potential. It has reasonable pedestrian traffic until 3pm and is very quiet afterwards. The owner of 1 Sparta Place, Brunswick, has approached Council to commence the statutory process to lease this land from Council. The owner is aware that the granting of a lease is subject to Council decision and Council undertaking its Statutory Requirements in accordance with the Local Government Act 1989. The proposed lease will allow restaurant trading on this land and will help activate the space. The purpose of this report is to seek in principle support for the proposed lease of part of its land at Sparta Place, Brunswick and to commence the statutory process under section 190 of the Local Government Act 1989 (the Act) that requires Council to give public notice of its intention to enter into a lease and to consider any submissions received in accordance with section 223 of the Act. If any submissions are received a further report will be presented to Council’s Urban Planning Committee to receive and hear submissions.

Deferred Cr Tapinos moved that - That this item be deferred. Carried 8.47 pm Cr Yildiz returned to the Council Chamber and resumed his seat. DCI33/15 TRAFFIC GENERATION FROM THE EAST BRUNSWICK VILLAGE PLANNING APPLICATION AND IMPACTS ON THE EAST BRUNSWICK SHIMMY BIKE ROUTE (D15/226400) At the 8 April 2015 Council meeting (GB17/15), it was resolved to develop a report that addresses concerns about traffic congestion, as well as pedestrian and bicycle safety along the East Brunswick Shimmy, resulting from the East Brunswick Village planning application and other developments in the area. This report has been prepared with reference to the Brunswick Integrated Transport Strategy (BITS), the Moreland Integrated Transport Strategy (MITS), the Tontine Site Integrated Transport Plan (endorsed on 4 October 2012), and the

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 14 Traffic and Transport Assessment submitted with the planning application approved in March 2015.

This report was initially reported to Council in June 2015 (DCI23/15) but was deferred due to concerns raised by a member of the public regarding new traffic counts which were not referred to in the report. There was a new count undertaken in Albert Street east of John Street in August 2014 which is eight vehicles per day less than the original count. As such the background traffic volume of 1,430 vehicles is still accepted. The East Brunswick Village site falls within the 3B precinct of the Brunswick Structure Plan. This precinct had 179 dwellings in 2011. Population and housing growth predictions, used to inform the traffic modelling behind BITS, anticipated that this precinct would have 267 dwellings in 2015 and 1,034 dwellings by 2024. The current number of dwellings for this precinct is 243 dwellings with 168 proposed dwellings. The forecast growth used to inform the transport modelling and proposed actions of BITS is considered to be suitably matched to the actual growth occurring. As such, the 10-year works plan identified in BITS is considered to be appropriate to manage traffic generation associated with the amount of growth. To address Council’s road safety concerns in John Street, three traffic management devices are proposed and are to be installed at the cost of the development. These include two pedestrian threshold crossings (at John Street/Glenlyon Road and John Street/Albert Street), as well as an additional speed hump in John Street, immediately north of the development. The intersection treatments will improve cyclist and pedestrian safety by ensuring slower and more cautious intersection movements by vehicles. The additional speed hump will ensure lower speeds, improving the ability of cyclists and vehicles to share the same road space. The intersection treatments will assert pedestrian priority by allowing them to cross the road at grade. The three treatments will reduce the likelihood of a crash and improve the road environment for this section of the East Brunswick Shimmy. These treatments will also further reduce the appeal of John Street for non local trips.

Cr Ratnam moved, Cr L Thompson seconded that - Council resolve to: 1. Note that there is a 300% increase in dwelling numbers predicted for this (3B) precinct of Brunswick by 2024. 2. Acknowledge that Council needs to anticipate, prepare and respond to the impact of this increase in new dwellings on resident amenity and the liveability of the area. 3. Investigate and prepare a design and costing for an alternative/additional on-road bike lane to John Street, Brunswick East (or a redesign of the John street bike path that improves cyclist safety) as part of the Brunswick Shimmy. This design is to be prepared prior to the commencement of the construction of East Brunswick Village. Following the completion of the investigation and design Council Officer are to advise Councillors of the outcome and prepare any necessary budget bids. 4. Notes the recommendations for the Brunswick Integrated Transport Strategy (BITS), which aims to accommodate the projected population growth in this area, with an inherent need to achieve mode shift away from the car. Carried unanimously

DCI34/15 PROPOSED PARKING RESTRICTIONS - BARKLY STREET, BRUNSWICK EAST (D15/229307) Barkly Street, Brunswick, in the area between Nicholson Street west to Truscott Street, is an east-west roadway classified as a local street with unrestricted parking on both sides. From Nicholson Street, Barkly Street is a mixture of commercial business and residential, and

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 15 moving west, becomes primarily residential with most residences having no off-street parking capability.

Due to the proximity of Barkly Street to the businesses along Nicholson Street and to the tram stops, the street experiences significant employee and commuter parking. This all-day parking then results in a decrease in the amount of resident-available parking. In response to the building of several large developments in the area, the residents of Barkly Street submitted a petition with 83 signatories to Council to incorporate two-hour parking restrictions along a network of streets in the area. The petition expressed concern that previously residential oriented parking was increasingly being occupied by visitors/customers, construction workers, commuters, and residents of new multi-storied developments. The petitioners requested that several local streets in the area be restricted as two-hour timed parking, between the hours of 8AM and 4PM with No Stopping any other time (permit parking only). The petition was sent to City Infrastructure for investigation. Upon investigation, the lead signatory and Ward Councillors were notified that consultation to implement the two-hour parking restrictions would be undertaken for Weston Street and Barkly Street. A circular and survey requesting confirmation of the proposed two-hour parking restrictions was sent to residents and occupants in March 2015. The consultation included 115 residences located in and around 1 to 35 Barkly Street. Following the close of the consultation period in April 2015, only 26 surveys were returned with a 50% approval rate. The Parking Policy requires a minimum of 25% survey return rate with a 60% approval rate. Due to a return rate of 22%, the parking restrictions were not implemented. Although the survey did not meet the required level of response, due to the parking conditions and additional resident concerns, it was apparent that the parking restrictions were warranted. Thus, a parking occupancy survey was conducted. This survey was performed over two periods in May and June 2015, conducted on nine separate occasions. During those periods, parking occupancy averaged 87.9%, exceeding the required 85% occupancy rate required to consider parking restrictions. This proposal is in accordance with the Council’s Parking Management Policy 2011 but outside the Council Officer’s delegated authority for approval of restrictions.

Cr R Thompson moved, Cr Gillies seconded that - Council resolve to: 1. Approve the two-hour parking restrictions between 8am and 6pm, Monday through Friday, and 8am and 1pm, Saturday on the north side of Barkly Street from Nicholson Street to Glew Street. 2. Notify the residents along this section of Barkly Street of Council’s decision. Carried

DCI35/15 UPDATING COUNCIL ACTIONS FROM MORELAND STREET LANDSCAPE STRATEGY (D15/207138) At the Council meeting on 10 June 2015 (NOM27/15), Council resolved to receive a report updating Council on the Actions from the Moreland Street Landscape Strategy 2012/2022 (MSLS), including the total monetary value of the current trees. Out of the 27 actions within the MSLS, 12 or 44% have been completed to date (Attachment 1). Five of the eight critical priority, seven of the 14 high priority and none of the five medium priority actions have been completed. The implementation of the MSLS actions is on track compared to the original timetable, with the remaining critical and high priority actions programmed to be completed this year.

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 16 The total amenity cost of our 60,000 trees was estimated at $112,814,642 at the time of the 2012 I-Tree sample report (Attachment 2). An updated value of the total current tree population will form part of the Street Tree Planting Plan being developed this financial year.

Cr L Thompson moved, Cr Ratnam seconded that - Council resolves to note this report and the status of the actions within the Moreland Street Landscape Strategy. Carried

Adjournment of Meeting

Cr Tapinos moved, Cr Yildiz seconded that - Council resolve that Standing Orders be suspended. The Council meeting was adjourned at 9 pm. Carried

Resumption of Meeting

Cr L Thompson moved, Cr Bolton seconded that - Council resolve that Standing Orders be resumed. The Council meeting was resumed at 9.12 pm with all Councillors present, except Cr Teti. Carried

Take Motion Off the Table

Cr Ratnam moved that - The motion to lay the Council minutes of 10 June 2015 and 8 July 2015 be removed from the table. Carried

CONFIRMATION OF MINUTES:

Cr Ratnam moved, Cr R Thompson seconded that - The minutes of the Council Meeting held on 10 June and 8 July 2015 be confirmed. Carried

DCI36/15 GLENROY SKATE PARK SITE (D15/138647) The 2014-2015 Council Action Plan (Item 21), requires an assessment be undertaken for the preferred location of a skate park in Glenroy. Moreland currently has two skate facilities at CB Smith Reserve in Fawkner, Harmony Park in Coburg and a third currently under construction and scheduled for completion in August 2015 at Clifton Park Brunswick. Moonee Valley City Council is planning to construct a bike and skate facility in Boeing Reserve (Attachment 1) 2.5km west of Glenroy. Hume City Council has a skate facility at Johnstone Street Reserve, 3.1km north of the Glenroy train station. Nine sites were assessed across Glenroy for their suitability to contain a skate facility within them (Attachment 2):  ATC Cook Reserve, 133-165 Daley Street, Glenroy

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 17  Clarke Reserve 14 Kalang Road, Glenroy  Belair Avenue Reserve, 5 Belair Avenue, Glenroy  Bridget Shortell Reserve (formerly Glenroy Primary School site), 50 Wheatsheaf Road, Glenroy  Gervase Avenue Reserve, 82-88 Gervase Street, Glenroy  Kingsford Smith Ulm Reserve, Glenroy  Naree Naree Reserve, School Court, Glenroy  Sewell Reserve Northern Golf Course Driving range land recently acquired by Council, 33 Glenroy Road, Glenroy  Wallace Reserve, Justin Avenue, Glenroy. Current population growth projection figures indicate that Glenroy would see the 10th highest percentage growth for population aged between 12-24 years within the 12 suburbs of the municipality from now through to 2036. These figures would suggest that there is low demand for a skate park in Glenroy. All suitable sites assessed have limitations to house a skate facility due to size, location, accessibility or community demand (in the case of Glenroy Primary School Site community feedback). This coupled with neighbouring Council’s existing and planned infrastructure would indicate that Glenroy would not be the most suitable prioritised suburb for a skate park facility.

Cr Kavanagh moved, Cr Yildiz seconded that - Council resolve: 1. To note the assessment of sites in the Glenroy area for the location of a proposed skate park. 2. That a further report come to Council that includes further assessment of the first 2 preferred sites and ATC Cook Reserve and the proposed cost for construction on each site. 3. That this report includes populations of all Glenroy and Hadfield residents under 21 years. 4. That this report come to Council prior to March 2016 so that Council can consider this project in the 2016-2017 budget. Carried

DED70/15 AMENDMENT C142 - MORELAND APARTMENT DESIGN CODE (D15/180051) The Moreland Apartment Design Code (MADC) seeks to improve the standard of design and enhance the quality of accommodation for apartment style development and will apply to mixed use and residential development of five or more storeys. It is proposed to introduce the MADC into the Moreland Planning Scheme (MPS) through Amendment C142. Following the second exhibition of the Amendment in September/October 2104, Council requested the appointment of an independent Panel to consider submissions. The Panel hearing was held in late March 2015 and the Panel report was submitted to Council on 4 June 2015 (Attachment 1). The Panel recommends that the Amendment be approved subject to changes. A key issue raised in submissions is that a State-wide guideline on apartment development should be introduced, not a local guideline. The Panel supported the initiative for a local guideline because of the significant number of applications for apartment development in Moreland, the urgent need for guidelines to address the liveability of this type of development and the lack of certainty at State level on this issue. However, the Panel recommended a three-year sunset clause pending the introduction of a State-wide guideline

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 18 and/or to allow an evaluation of the Code. The Minister for Planning launched a discussion paper on State-wide apartment design guidelines in late May 2015. Submissions were due in 31 July 2015 and Council Officers have made a submission that indicates that the MADC addresses many of the issues raised in the Discussion Paper. A copy of this submission is at Attachment 4. The Panel supports a number of the key provisions of the Code including the important requirements on building separation. However, the Panel makes a number of recommendations that remove some of the more prescriptive requirements. A detailed response to each Panel recommendation is at Attachment 2. It is recommended that Council adopt Amendment C142 subject to the changes to the Code’s objectives and standards in Attachment 3. Amendment C142 is the last of the ‘big three’ amendments Council has been working through for the last few years and it is designed to guide the appropriate delivery of apartment development envisaged with Amendments C123 and C134 for the Coburg and Brunswick activity centres. It is noteworthy that the City’s of Boroondara, Brimbank, Moonee Valley, Stonnington and Yarra were all submitters in support of the MADC. This is a seminal piece of work for Victoria.

Cr Tapinos moved, Cr Ratnam seconded that - Council resolve to: 1. Note the recommendations of the Amendment C142 Panel Report dated 3 June 2015 at Attachment 1 of this report. 2. Adopt Amendment C142 pursuant to section 29(1) of the Planning and Environment Act 1987, with:  the recommended changes documented at Attachment 3;  the consequential changes to the MSS/LPPF at Attachments 5, 6 and 7. 3. Delegate the Director Planning and Economic Development the authority to finalise changes to the Amendment in accordance with Council’s resolution and also to undertake any changes as required to correct errors, grammatical changes, map changes and any consequential changes required to the Municipal Strategic Statement (MSS) to align it with the final Amendment. 4. Submit Amendment C142 with changes to the Minister for Planning for approval, pursuant to section 31(1) of the Planning and Environment Act 1987. 5. Notify all submitters of Council’s resolutions above and notify all submitters advising of the Minister’s decision on Amendment C142 once confirmed. 6. To note the Council officer submission to the Better Apartments Discussion Paper lodged with the Department of Land, Water, Environment and Planning on 31 July 2015 at Attachment 4. Carried

DED71/15 ROGERS MEMORIAL RESERVE - HERITAGE COUNCIL HEARING (D15/193651) Application was made to nominate Rogers Memorial Reserve on the Victoria Heritage Register (VHR) by the Protectors of Public Lands Victoria Inc and some local residents. The application was refused by the Executive Director of Heritage Victoria and an appeal was lodged with the Heritage Council of Victoria (the Heritage Council). A Hearing was conducted by the Heritage Council on 23 April 2015. The decision of the Heritage Council is outlined in a report received by Council on 23 June 2015 (Attachment 1). After considering the Executive Director’s recommendation, submissions

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 19 received, and conducting a hearing into those submissions the Heritage Council has refused to Register the Place. What this means is that the Heritage Council did not find Rogers Memorial Reserve to be of State heritage significance, as summarised in the conclusion of the Heritage Council’s report:

The Committee finds that neither the war memorial nor the Nominated Portion (together the Place) meets the cultural heritage significance threshold for inclusion in the Victorian Heritage Register in relation to any of the Heritage Council’s Criteria. The Heritage Council did however acknowledge the role that Rogers Memorial Reserve has played in local community life over the past eighty years and refers the recommendation and submissions to Moreland City Council for consideration for an amendment to the Moreland Planning Scheme (i.e. to consider introducing the Heritage Overlay to the site). Due to the Heritage Council of Victoria hearing, Council resolved on 11 June 2014 to defer the commencement of any development of the Pascoe Vale Community Centre at 109 Cumberland Road until the matter had been considered by the Heritage Council of Victoria (DED104/14). Council had previously approved a permit to construct the community centre on 14 May 2014 (DED33/14). No appeals were lodged against Council’s decision to VCAT. Following receipt of the Heritage Council of Victoria report on 23 June 2015, a heritage consultant was engaged by Council Officers to determine whether or not the proposed community centre would have an adverse impact on the potential local heritage significance of Rogers Memorial Reserve (Attachment 2). The consultant’s conclusion is that there would not be an adverse impact because the community centre would not affect any of the existing and potential heritage features of the site. On this basis, this report includes the recommendation to continue planning for the construction of the community centre, which does not impact on the potential to consider a future amendment to introduce the Heritage Overlay on Rogers Memorial Reserve as part of the Moreland Heritage Review.

Cr Kavanagh moved, Cr Ratnam seconded that - Council resolve: 1. To note the Heritage Council report at Attachment 1. 2. To consider a future amendment to introduce the Heritage Overlay on Rogers Memorial Reserve as part of the Moreland Heritage Review in 2015-2016. 3. To note the findings of the heritage consultant’s report at Attachment 2 that the proposed community centre will not have an adverse impact on the heritage significance of the place and to consider these findings in the context of Council’s decision to approve the Community Centre development at the site. 4. In accordance with Councillor Item CI46/14 (June 2014) and in light of the findings contained in Attachment 2, that Council proceed to construct the Community Centre as approved. Deferred Cr Bolton moved that - That this item be deferred. Lost 9.29 pm Cr Teti returned to the Council Chamber The substantive motion was carried Cr Kavanagh called for a division. For Against Cr Hopper Cr Bolton Cr Ratnam Cr Gillies Cr Kavanagh Cr Teti

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 20 Cr R Thompson Cr Yildiz Cr L Thompson Cr Tapinos Total For (7) Total Against (3)

DED72/15 PLANNING ENFORCEMENT (D15/176029) The Council as the responsible authority under the Planning and Environment Act 1987 has a statutory obligation to efficiently administer and enforce the Moreland Planning Scheme. This function is done both reactively and proactively and forms an important component of the planning process. This report responds to Councillor item number GB13/15, resolved at the Council meeting on 8 April 2015 and provides an update on the planning enforcement performance and explains current approaches to control development activity prior to the issue of an occupancy permit.

Cr Gillies moved, Cr R Thompson seconded that - Council resolve: 1. To note the City Development Service Unit Plan performance measure of 28 days to complete the initial investigation from receipt of a complaint. 2. To note Council’s current proactive planning enforcement program and the improvements made to planning enforcement through the implementation of a number of continuous improvement initiatives which provides a clear planning enforcement framework. Deferred Cr Ratnam moved that - That this item be deferred. The deferral was carried

NOTICES OF MOTION: NOM38/15 1/106 MCBRYDE STREET, FAWKNER (D15/240049)

Cr R Thompson moved, Cr Bolton seconded that - 1. In preparing the Taskforce November report to Council, Officers are more particularly requested to provide a report that summarises: a) What activities have been undertaken to enforce Council’s policies and relevant laws; b) The type of breaches that have been detected; c) The officer hours utilised to enforce and investigate these breaches; and d) To outline the ongoing effort required to continue a vigilant display of law enforcement in the area. 2. Thereafter, advice on this matter is to form part of the quarterly City Development Activity report to the Urban Planning Committee for the next three quarters. 3. As part of the Taskforce’s actions, closely monitor and enforce the hours of operation of the facility at 1/106 McBryde Street, Fawkner. Carried

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 21 NOM39/15 REVIEW OF POLICY AND PROCEDURES REGARDING USE OF INTERPRETERS (D15/242415)

Cr Bolton moved, Cr Gillies seconded that - That Council receives a report on the policy and procedures and issues identified regarding the use of interpreters, including training of staff and Councillors, procedures for formal meetings such as Urban Planning Committee meetings where an interpreter is being used, procedures for residents to request an interpreter by the September 2015 Council meeting. Carried

GENERAL BUSINESS: GB37/15 CONGRATULATIONS TO CR RATNAM - DOCTOR OF PHILOSOPHY Cr John Kavanagh Cr Kavanagh advised Council and the community of the outstanding achievement of one Cr Ratnam. Last weekend Cr. Samantha Ratnam graduated as a Doctor of Philosophy from the University of Melbourne. Her research focussed on youth, identity and global citizenship. Previously Cr. Ratnam – or as she is now entitled to be referred to – Dr. Ratnam - had obtained both a Bachelor of Arts and Bachelor of Social Work (with Honours) from the University of Melbourne. It strikes me that sometimes we know so little about the other facets of life of the Councillors we share this table with. As a qualified social worker, Dr. Ratnam worked as a counsellor and project worker in a Drug and Alcohol Rehabilitation service before going to Sri Lanka in 2004 to work in the International Development field. There, she was based at a local counselling service and later at The Child Rights Project (FIT/CIDA) based in Colombo. Upon returning to Australia in 2005, Dr. Ratnam was employed as the Youth Participation coordinator at Plan Australia - a child-centred international community development agency. In this role, she coordinated The Global Connections Program that connected young people living in very different contexts and countries to each other. My item is only for noting as knowing my fellow Councillor well she probably doesn’t want any formal acknowledgement from Council recognising this achievement. To achieve such a qualification while also combining this research with her Councillor duties, her work commitments and her recent marriage - in my view - makes this accolade even the more remarkable and I’m sure all my fellow Councillors will join with me in congratulating her on this outstanding achievement.

GB38/15 NEWLANDS ESTATE AND COBURG HILL ESTATE Cr Rob Thompson Cr R Thompson advised Council of the concerns shared by many ratepayers in and around the Newlands Estate and Coburg Hill Estate regarding the lack of police presence in the estate . Some issues which have impacted the small community include:  Suspected drug activity, hooning and speeding, loud and aggressive people that live in the area.  Dumped rubbish left on nature strips and empty blocks.

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 22  Harassment of residents who deliberately frighten innocent people walking passed by screaming at the top of their lungs.  Dumped supermarket trolleys dumped by side of road near flats.  Extremely high number of burglaries of occupied houses.

 Siege out the front of 25 Boyne Street (Office of Housing in December 2014 where at least 8 police response units attended.  Burnt out cars (Danthonia Street).  Rocks thrown at houses.  Houses being egged at Portrait Way.  Plants being stolen from new homes.  Cars broken into.  Houses under construction having things stolen multiple times over.  Coburg Hill Shopping Centre broken into several times. Cr R Thompson moved, Cr Kavanagh seconded that – The Mayor writes to the Minister Responsible for Housing (DHS) and the Police Inspector for Moreland, calling upon them to increase surveillance and presence within the Coburg Hill and Newlands Estate regions of Moreland. Carried

GB39/15 IMPACT OF THE 2014 AND 2015 COMMONWEALTH BUDGET DECISIONS ON THE ARTS SECTOR Cr Oscar Yildiz Cr Yildiz advised Council that the CEO of Outer Urban Projects (OUP), a not-for-profit youth performing arts organisation working with culturally diverse young people aged 12-30 from Melbourne’s low socio economic outer northern suburbs has approached me and advised that funding to the new National Program For Excellence in the Arts (NPEA) has been suspended. This funding offered OUP the chance to create and consolidate a new wave of young artists out of the region they service to develop such a career and wage for many of them over a six-year period. Along with other companies, OUP entered into the expression of interest process in good faith that the money would be granted. The funding might have afforded them the stability given to the major performing arts companies currently quarantined from the transfer of funds from Australia Council peer assessment categories to the new NPEA. Approximately 10% of OUP participants across all programs and projects present with a disability. 10% are from refugee and newly arrived backgrounds. 90% are from culturally diverse backgrounds and represent over 50 cultural backgrounds. 80-90% are from low- income households. 70% are female and 30% are male. Approximately 5% of female participants have experienced pregnancy whilst still at school. Cr Yildiz moved, Cr Gillies seconded that – Council writes a letter to Senator George Brandis QC, Minister for Arts requesting that he reverse his decision and return the transferred funds from the National Program For Excellence in the Arts (NPEA) back to the Australia Council and begin a genuine consultation and discussion with the small to medium arts sector and their peak bodies across all art forms in all states. Deferred Cr Hopper moved that - That this item be deferred. The deferral was carried

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 23 GB40/15 SIGNING OF MEMORANDUM OF UNDERSTANDING BETWEEN MORELAND CITY COUNCIL AND ZOUK MIKAEL, LEBANON Cr Oscar Yildiz Cr Yildiz advised that:  Council has been approached by the Australia Lebanon Chamber of Commerce and Industry (ALCCI (Vic) Ltd) to consider entering into a Memorandum of Understanding with the City of Zouk Mikael (City of Peace), Lebanon. In May 2015, a delegation visited Lebanon headed by the President of ALCCI, Faddy Zouky OAM, the former Premier of Victoria, The Honourable Steve Bracks and other highly influential business decision makers.  During this trip to Lebanon, the delegation had the opportunity to meet with the Mayor Cr Nouhad Naufal of the City of Zouk Mikael (City of Peace). Zouk Mikael is a town in the Keserwan District of Mount Lebanon. The town is famous for its Ottoman era old souk, which was renovated and restored in 1995. The souk is a pedestrian market with arcades and numerous shops and sidewalk cafés.  Also during the trip, negotiations between the ALCCI and Cr Naufal were made to invite the City of Moreland to engage and be part of a dynamic business signing of a Memorandum of Understanding between both Cities considering the large Lebanese population in Moreland.  Officers have assessed this application against the criteria for sister city agreements in the Cultural Exchange Initiatives Policy (CL - DSD14) as follows: What mutual interest(s) exist between Moreland and proposed city? Moreland and Zouk Mikael hold common interests in the areas of art, education, youth, festivals, sport and economic initiatives. What cultural exchange initiatives/benefits will be achieved for both cities in relations to but not limited by, the following:  Art - The House of Youth and Culture is a leading project that encompasses a multimedia library and bookstore, a theatre that has been transformed into a film club and a coffee house that hosts writers from all over the world. The Roman Amphitheatre was transformed into a theatre and auditorium for big events especially for the Zouk Mikaël’s international festival in the summer.  The House of the Artisan is a building of ‘the Craft Industry’ that was created in an attempt to preserve the local art and encompasses a workshop animated for the Lebanese artisans and a school for transmitting the art of Nawl to the young generations.  Education – specifically in the areas of preserving art and assuring the territorial development of the locality.  Open space: creating green spaces for kids that provide the best equipment, toys, slides and swings, green spaces and playgrounds, etc.  Sport - Zouk Mikael has a Palace of Sports and Hobbies encompassing a tennis playground, health clubs, pubs, restaurants, shops and public gardens.  Economic outcomes - The Lebanese community holds strong business links with Moreland

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 24 in the areas of retail and the food industry.  Staff exchange opportunities - to be explored further.

How will the relationship help develop networks of communication between Moreland and the proposed city?  The City of Zouk Mikael is a very progressive city, Moreland’s large Lebanese community can continue to connect with their heritage and there is potential for more business ventures to be developed. What Council allocation of staff resources and budget is available? Staff within the Mayor & Councillor Support Unit will work with the ALCCI to make arrangements for the Mayor to sign the MOU and arrange the visit from a delegation from Lebanon to visit Moreland for a day in September 2015. Is there a demonstrated interest from sufficient community groups/business people to participate in a co-ordinating committee to promote sister city activities? 1.9% (or approximately 3000 people) of the Moreland population are from Lebanon. If Council agrees to sign this MOU, the Mayor will be invited to attend the Australian Lebanon Business Forum being held in Melbourne on 11 September 2015. The Forum brings together outstanding achievers in Business and Commerce from across Australia and Lebanon.

Cr Yildiz moved, Cr Gillies seconded that - 1. Establish and sign a friendship city agreement memorandum of understanding with the City of Zouk Mikael (City of Peace), Lebanon. 2. Write to the Mayor of Zouk Mikael, Lebanon inviting them to visit Moreland in September 2015 when they are in Melbourne for the Australian Lebanon Business Forum and no funds be allocated to this visit. 3. Advise the Australia Lebanon Chamber of Commerce and Industry (ALCCI (Vic) Ltd) of Council’s decision. Deferred Cr Ratnam moved that - This item be deferred. Lost on the casting vote of the Mayor The substantive motion was lost Cr Kavanagh called for a division. For Against Cr Hopper Cr Bolton Cr Yildiz Cr Kavanagh Cr Gillies Cr Ratnam Cr Teti Cr L Thompson Cr R Thompson Cr Tapinos Total For (4) Total Against (6)

NOTICE OF RESCISSION: Nil.

URGENT BUSINESS REPORTS:

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 25 Nil.

CONFIDENTIAL BUSINESS:

Cr Gillies moved, Cr Kavanagh seconded that - In accordance with section 89(2) of the Local Government Act 1989 this Council meeting be closed to the public to consider this report:  DCS65/15 Ballerrt Mooroop Report (D15/204450) because it relates to proposed developments. Carried

The Council Meeting was closed to the public at 10.07 pm. 10.07 pm Cr Yildiz left the Council Chamber.

OPENING THE MEETING TO THE PUBLIC Cr Kavanagh moved, Cr Gillies seconded that - The Council Meeting be open to the public. Carried The Council meeting was opened to the public at 10.28 pm.

The meeting closed at 10.29 pm.

Confirmed

Cr Meghan Hopper MAYOR

Minutes of the Council Meeting held on 12 August 2015 (D15/253226) 26