BSBFIA303A/BSBADM309A Process Accounts Payable and Receivable

Putting-it-all-together - REVILO LIGHTING

Background Revilo Lighting and Electrical of Maitland Road, TIGHES HILL is a small commercial electrical services company. You are responsible for keeping Accounts Payable AND Receivable records for the month of June.

Your tasks:

Copy the MYOB startup file Revilo Lighting and Electrical.myo from p:\ drive. Add your name to the company name.

Create a Supplier Card for a new supplier, create a Customer Card for a new customer and make changes to your card file where indicated. Name: Marks and Spencers Name: Gibsons on Beaumont Card ID: SUP 04 Card ID: CUS 04 Address: 97 James Street Address: 12 Beaumont Street MAYFIELD NSW 2304 HAMILTON NSW 2303 Phone: (02) 4963 2575 Phone: (02) 4991 1234 Fax: (02) 4963 2576 Fax: (02) 4991 1235 Email: [email protected] Email: [email protected] Contact: Billy Brisbane Contact: Natarsha Gibson Discount, Days: 10% 10 Discount, Days: 10% 10 Expense Acc. 5-1010 Income Account: 4-1010 Credit Limit: $8,000.00 Credit Limit: $8,000.00 ABN: 21 256 333 065 ABN: 12 222 333 444

In the Card File, make the following changes:  change Revilo Lighting & Electrical credit limit on Spencer & Davis P/L card to $12,000.00.  put your own name as the contact person on Rovert Electrical’s card. PRINT YOUR CARD FILE (DETAIL) REPORT FOR NEW CARDS AND CARD CHANGES ONLY

Insert the given Supplier Opening Balances and Customer Opening Balances. Supplier Opening Balances. Name Invoice Date Invoice Number Amount Rovert Electrical 28 May 8514 $770.00 Spencer and Davis P/L 30 May 4902 990.00 Independent Lighting 31 May 2025 550.00 Total Outstanding: $2,310.00 Customer Opening Balances. Name Invoice Date Invoice Number Amount Beachfront Motor Inn 08 April 6300 $1,540.00 Terrace Motor Inn 26 April 6351 2,200.00 Best Eastern Motel 31 May 6402 891.00 Total Outstanding: $4,631.00

Faculty of Business and Computing Page 1 of 10 Business Administration 6 April 2018 BSBFIA303A/BSBADM309A Process Accounts Payable and Receivable

CHECK THE TOTAL OF THESE BALANCES AGREES TO THE OPENING BALANCES FOR ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLE.

Using the Purchases and Banking modules, process the following tasks:

Record the following Orders to your Suppliers. Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Purchase Order Number: 00000004 Date: 5 June Supplier: Rovert Electrical Please Supply: 10 Walkover 12 volt halogen uplights – round 97 mm - code 1137 at your list price of $129.95 per light plus GST 2 Transformers at your list price of $50.00 each plus GST Delivery: Fastaway Couriers

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Purchase Order Number: 0000005 Date: 6 June Supplier: Spencer and Davis P/L Please Supply: 20 On-wall halogen black floodlights – weather-rated 150 watt – code 1042 at your list price of $20.00 per light plus GST Delivery: Fastaway Couriers

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Purchase Order Number: 00000006 Date: 7 June Supplier: Independent Lighting Please Supply: 10 Pendant light tracks – five white lights, low volt – code 1188 – (lamps and transformers included) at your list price of $179.95 per light plus GST Delivery: Fastaway Couriers

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Purchase Order Number: 00000007 Date: 7 June

Supplier: Marks and Spencers

Please Supply: 10 Infra-red movement detectors – white – code 1016 at your list price of $109.95 per sensor plus GST

Delivery: Fastaway Couriers

Record the following Payments to your Suppliers/Service Providers. Date Cheque No Supplier Bill Discount Cheque 6 June 4100 Rovert Electrical $770.00 (TIN 8514) $77.00 $693.00 7 June 4101 Spencer and Davis P/L $990.00 (TIN 4902) $99.00 $891.00 8 June 4102 Independent Lighting $550.00 (TIN 2025) $55.00 $495.00

Date Supplier Bill Expense Cheque 9 June 4103 ABC Realty $330.00 (GST incl) Shop Rent $330.00 10 June 4104 OZ Promotions $110.00 (GST incl) Advertising $110.00 12 June 4105 Orion Energy $341.00 (GST incl) Electricity $341.00 12 June 4106 Cash $600.00 Wages $600.00

Convert your Purchase Orders to Bills as follows. Rovert Electrical Australia P/L 45 Northcott Drive KOTARA NSW 2289 ABN 66 256 566 065 Date: 12 June Tax Invoice Number: 4230 Supplied to: Revilo Lighting and Electrical

Goods Supplied: (See Purchase Order No 4) 10 x Walkover 12 volt halogen uplights – round 97 mm - code 1137$1299.50 2 x Transformers 100.00 Freight Paid: 40.00 GST: 143.95 Invoice Total: $1583.45

E & OE Terms: 10% Discount for prompt payment

Spencer and Davis P/L P/L 88 Northcott Drive KOTARA NSW 2289 ABN 21 021 593 012 Date: 13 June Tax Invoice Number: 33991 Supplied to: Revilo Lighting and Electrical Goods Supplied: (See Purchase Order No 5) 20 x On-wall halogen black floodlights – weather-rated 150 watt – code 1042 $400.00 Freight Paid: 15.00 GST: 41.50 Invoice Total: $456.50

E & OE Terms: 10% Discount for prompt payment Independent Lighting 6 Commercial Street ARGENTON NSW 2284 ABN 48 844 284 048 Date: 14 June Tax Invoice Number: 22304 Supplied to: Revilo Lighting and Electrical Goods Supplied: (See Purchase Order No 6) 10 Pendant light tracks – five white lights, low volt – code 1188 $1799.50 Freight Paid: 40.00 GST: 183.95 Invoice Total: $2023.45

Marks and Spencers 97 James Street MAYFIELD NSW 2304 ABN 21 256 333 065 Date: 16 June Tax Invoice Number: 6432 Supplied to: Revilo Lighting and Electrical Goods Supplied: (See Purchase Order No 7) 10 Infra-red movement detectors – white – code 1016 $1099.50 Freight Paid: 40.00 GST: 113.95 Invoice Total: $1253.45

Record the following Adjustment Notes. Independent Lighting 6 Commercial Street ARGENTON NSW 2284 ABN 48 844 284 048 Date: 19 June Adjustment Note Number: 6113 Allowed to: Revilo Lighting and Electrical Details: (damaged in transit—Tax Invoice 22304) 2 Pendant light tracks – five white lights, low volt – code 1188 -$359.90 Freight Paid: - 10.00 GST: -36.99 Adjustment Total: -$406.89

E & OE Marks and Spencers 97 James Street MAYFIELD NSW 2304 ABN 21 256 333 065 Date: 19 June Adjustment Note Number: 2345 Allowed to: Revilo Lighting and Electrical Details: (damaged in transit—Tax Invoice 6432) 2 Infra-red movement detectors – white – code 1016 -$219.90 Freight Paid: -10.00 GST: -22.99 Adjustment Total: -$252.89

Record the following Payments to your Suppliers/Service Providers. Date Cheque No Supplier Bill Discount Cheque 20 June 4107 Rovert Electrical $1583.45 TIN 4230 $91.85 $826.65 22 June 4108 Marks and Spencers $1000.56 TIN 6432 $100.06 $900.50

Date Supplier Bill Expense Cheque 23 June 4109 ABC Realty $330.00 (GST incl) Shop Rent $330.00 26 June 4110 Cash $600.00 Wages $600.00 29 June 4111 Telstra Aust Ltd $440.00 (GST incl) Telephone $440.00

Using the Sales module, process the following tasks:

Record the following Quotes to your Customers. Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Quote Number: 6403 Date: 9 June

Customer: Terrace Motor Inn

Service: Supply and install in Restaurant verandah 5 x Walkover 12 volt halogen uplights – round 97 mm - code 1137 $857.67 1 x Transformers 66.00 Installation Fee (3 hours x $60.00 per hour) 198.00 Freight Collected 22.00 Price including GST: $1,143.67

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Quote Number: 6404 Date: 10 June

Customer: Best Eastern Motel

Service: Supply and install floodlights 5 x On-wall halogen black floodlights – weather-rated 150 watt – code 1042 $132.00 Installation Fee (3 hours x $60.00 per hour) 198.00 Freight Collected 22.00 Price including GST: $352.00

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Quote Number: 6405 Date: 11 June

Customer: Gibsons on Beaumont

Service: Supply and install in Penthouse A and B 2 x Pendant light tracks – five white lights, low volt – code 1188 $475.07 Installation Fee (4 hours x $60.00 per hour) 264.00 Freight Collected 22.00 Price including GST: $761.07

Record the following Receipts from your Customers. Date Customer Invoice No Invoice Amount Discount Allowed Cheque Received 7 June Terrace Motor Inn 6351 $2,200.00 $0.00 $2,200.00 8 June Best Eastern Motel 6402 $891.00 $89.10 $801.90

Convert your Quotes to Orders as follows. Terrace Motor Inn 2 William Street RAYMOND TERRACE NSW 2324 ABN: 12 345 346 347 Date: 15 June Purchase Order Number: 7042

Supplier: Revilo Lighting and Electrical

Supply and install walkover lights in Restaurant verandah as per your quote No 6403

Quoted Price: $1,143.67

Best Eastern Motel 4-8 Shoal Bay Road NELSON BAY NSW 2315 ABN: 12 454 565 676 Date: 16 June Purchase Order Number: 9391

Supply and install floodlights as per your quote No 6404

Quoted Price: $352.00

Gibsons on Beaumont 12 Beaumont Street HAMILTON NSW 2303 ABN: 12 222 333 444 Date: 16 June Purchase Order Number: 4837

Supply and install pendant light tracks in Penthouse A and B as per your quote No 6405

Quoted Price: $761.07

Convert your Orders to Invoices as follows.

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Date: 17 June Tax Invoice Number: 6407 Customer: Terrace Motor Inn Customer PO: 7042 Details: 5 x Walkover 12 volt halogen uplights – round 97 mm - code 1137 $857.67 1 x Transformers 66.00 Installation Fee (3 hours x $60.00 per hour) 198.00 Freight Collected 22.00 Invoice Total (including GST): $1,143.67

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Date: 18 June Tax Invoice Number: 6408 Customer: Best Eastern Motel Customer PO: 9391 Details: 5 x On-wall halogen black floodlights – weather-rated 150 watt – code 1042 $132.00 Installation Fee (3 hours x $60.00 per hour) 198.00 Freight Collected 22.00 Invoice Total (including GST): $352.00

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Date: 19 June Tax Invoice Number: 6409 Customer: Gibsons on Beaumont Customer PO: 4837 Details: 2 x Pendant light tracks – five white lights, low volt – code 1188 $475.07 Installation Fee (4 hours x $60.00 per hour) 264.00 Freight Collected 22.00 Invoice Total (including GST): $761.07

Record the following Adjustments Notes: Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Date: 19 June Adjustment Note Number: AN 1690 Customer Purchase Order Number 7042 Customer: Terrace Motor Inn Invoice Number: 6407 Details: Price reduction on halogen uplights—slightly damaged -$11.00 Adjustment Total (Including GST) -$11.00

Revilo Lighting and Electrical Maitland Road, TIGHES HILL NSW 2297 ABN 33 444 555 666 Date: 21 June Adjustment Note Number: AN 1691 Customer Purchase Order No 4837 Customer: Gibsons on Beaumont Invoice Number: 6409 Details: Price reduction on pendant light track—slightly damaged -$22.00 Adjustment Total (Including GST) -$22.00

Record the following Receipts from your Customers. Date Customer Invoice No Invoice Amount Discount Allowed Cheque 23 June Terrace Motor Inn 6407 $1,132.67 $113.27 $1,019.40 24 June Gibsons on Beaumont 6409 $739.07 $73.91 $665.16

PRINT THE JUNE STATEMENT TO BE ISSUED TO TERRACE MOTOR INN

Reconcile your records with the following statement received from Whose? Bank, updating MYOB with information from the statement below:

Whose? Bank 555 Hunter Street NEWCASTLE NSW 2300 Statement of Account for Revilo Lighting and Electrical June Date Details Withdrawals Deposits Balance JUNE 01 Balance b/f 25,000.00 CR 04 Bank Fee 39.00 24,961.00 CR 07 DEPOSIT 2,200.00 27,161.00 CR 08 DEPOSIT 801.90 27,962.90 CR 4100 693.00 27,269.90 CR 12 NRMA (Insurance—Commercial) 440.00 26,829.90 CR TRANSACTION FEE 15.00 26,814.90 CR 4106 600.00 26,214.90 CR 17 4101 891.00 25,323.90 CR 19 4103 330.00 24,993.90 CR 23 DEPOSIT 1,019.40 26,013.30 CR 24 DEPOSIT 665.16 26,678.46 CR 27 4102 495.00 26,183.46 CR 29 4105 341.00 25,842.46 CR 30 BANK FEE 33.00 25,809.46 CR 30 Statement Closing Balance 25,809.46 CR

PRINT THE FOLLOWING REPORTS AS AT 30 JUNE:

Bank Register Reconciliation Report Aged Receivables Summary Aged Payables Summary Transaction Journal – All Journals

Ask your facilitator for access to the solution to this exercise and check the accuracy of your work. Please note that the solutions use year 2006. Identify any errors and note beside them why they have occurred. Submit your reports to your facilitator so they can be reviewed and retained as part of your portfolio of evidence of competency in this unit.

Faculty of Business and Computing Page 10 of 10 Business Administration 6 April 2018