How to Edit Signatures in Outlook

How to Add/Edit Signatures in Outlook 2003

1. Open Microsoft Outlook 2003, click on the Tools menu, select Options, and then click the Mail Format tab. 2. Under the Signatures section of this screen, click on the button labeled Signatures. 3. If you haven’t created a signature in Outlook 2003, skip to step #4. If you previously created a signature in Outlook 2003, make sure the mysignature is selected in the list of signatures and click edit. a. In the Edit Signature window, edit your signature as needed. b. Click OK. c. Go to step #7. 4. When the Create Signatures window opens, click New. 5. If you have previously created a signature in Outlook, follow these steps. If you don’t have a signature, skip to step #6. a. In the Create New Signature window, name your signature mysignature. (You must use this exact name in order for the signature to work each day.) b. For question #2, choose Use this file as a template. Then click browse to find your correct signature. Choose the signature and click Select. c. Click Next. d. Edit your signature if needed, and click Finish. e. Go to step #7. 6. For those who have never created a signature… a. In the Create New Signature window, name your signature mysignature. (You must use this exact name in order for the signature to work each day.) b. For question #2, choose Start with a blank signature. c. Click Next. d. In the Signature text box, type the text you want to include in the signature. Be sure to include Name, job title, school name, phone number and extension, and the school motto. (To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want.) e. Click Finish. 7. After editing the signature, click OK. 8. When you are back to the Mail Format screen, under the Signatures section, select mysignature from the drop down choices for Signature for new messages and Signature for replies and forwards.

9. Click Apply and then OK.

Congratulations!! Your signature should now be changed and saved for all future emails on your computer.