Sample Letter (Parents)

SAMPLE LETTER (PARENTS) Dear ______and ______

RE: ______Annual Review

I would like to invite you and ______to a review meeting on ______at ______.

This is a chance for everyone working with ______to look at progress towards the agreed outcome in the Education Health and Care Plan (EHC) plan over the past year. In discussion with you we can also recommend any changes to ______EHC Plan that might be needed. We will discuss and agree proposed changes to the EHC Plan.

Please return the slip below to confirm you will attend.

Reports from the school and other professionals will be sent to you at least two weeks before the meeting. So you can have the opportunity to think about your views and feedback before the meeting.

You and ______may also send us your own reports if you wish. Your contributions to this review are very important. Some ideas about what you might put in the report are enclosed.

Please find enclosed a leaflet called Your Child, Your Family Your Annual Review, what to expect at an Annual Review. Let me know if you need more information about the Annual Review process.

You are welcome to bring a friend or an advisor to the meeting.

Buckinghamshire Special Educational Needs and Disability Information, Advice and Support (SEND IAS) can also be contacted on 01296 387152 if you need advice and support.

Yours sincerely

Headteacher

…………………………………………………………………………………………………..

Annual Review for ______

I / we wish to confirm that I / we can / cannot attend the Annual Review meeting on ______.

My friend / relative / independent supporter will also be coming to this meeting. Their name is ______

Please tick appropriate box

 Our son / daughter should attend all / part of this meeting  I / we enclose our report for discussion at the review

Signed ______Date ______SAMPLE LETTER (PROFESSIONALS)

Dear

RE: ANNUAL REVIEW FOR

D.O.B:

A review meeting will be held on at . I am inviting you to participate by: a) Completing a written report which should be returned to school by so that those attending the review will receive it two weeks prior to the meeting.

And / or b) Attending the meeting to be held as above.

In order to assist you prioritise attendance at reviews the importance of your attendance is indicated below:

ESSENTIAL HELPFUL (indicate by marking box with an X)

(NB: If you are considering recommending a change of placement or substantial change of provision, advice should have been sought from relevant professionals prior to the meeting. If helpful you can request that a Local Authority officer attends the meeting.)

Please complete and return the slip below.

Thank you for your assistance in this matter. I look forward to hearing from you.

Yours sincerely

Headteacher

…………………………………………………………………………………………..

Annual Review for: (School should enter name) D.O.B: (School should enter)

I will be able/will not be able to attend the Annual Review meeting on

I confirm that I shall provide a written report, which I will submit by the return date above  (tick box)

Signed ______Date ______Name: ______Designation ______PARENT’S REPORT FOR ANNUAL REVIEW

PUPIL’S NAME: D.O.B: REVIEW DATE: What is important to you?

What’s working well?

What’s not working as well?

What else do you think that we need to do to consider both needs and outcomes for your son/daughter in the next year? Parent/Guardian signature: ______

Date: ______

Name:

My greatest achievements with my learning this year have been:

Other achievements are: Please rate how you have found being educated in this current setting

A good working day for me is... A bad working day for me is...

In the next year I would like to achieve or work towards some of these things: SETTING REPORT FOR ANNUAL REVIEW FOR EDUCATION, HEALTH AND CARE PLAN

Name of Child/Young Person: D.O.B:

Name of Setting: Date of Annual Review:

Amount of support provided by the setting: Additional Support identified on Education, Health and Care Plan:

Outcome from EHC Plan Strategies used Progress towards outcome Is the outcome still required. Yes/No

etc Assessment and tracking (including EYFS/P Levels/NC/Average Point Score

Subject Term 1 Term 2 Current Term KS1/2 Reading KS1/2 Writing KS1/2 Speaking & Listening KS3/4 English Maths (+ KS2 Mental Arith) PHSE/Citizenship Listening and Attention Understanding Expression Speech Interaction Standardised assessments including from agencies Qualifications/Modules (specify)

Early Years attach EYFS Tracker (Please provide)

Attendance for the year (%) Number of Exclusions (how many days) Does the young person attend boarding? Yes/No If yes please provide a residential report.

Additional comments (may include extra-curricular achievements, work placements, certificates, alternative provision including dual role)

GUIDANCE NOTES

1. Invite letters These are example letters that you can use to send to parents and professionals to invite them to the meeting

2. Parents report for Annual Review Please encourage parents to provide their views for the review. This is a template that you can send with the invite letter

3. Child or Young Persons View Parents and our educational setting can support the child or Young person to gain their views of the last year and the coming year. This can be adapted to the child/young person completing the form but we do require the information for the review. You may find it helpful to look at the Buckinghamshire County Council’s, Easy Guide to Transition found on the local offer about support young person and gain their views.

4. Setting Report for Annual Review for Education, Health and Care Plan The education setting MUST complete a report before the annual review. This can be the basis of the Annual Review.

The additional comment section, please add anything additional that you see is important to discuss at the Review.