INSTRUCTIONS AND TEMPLATE FOR PREPARING MANUSCRIPTS
Dawn R. Utley, Ph.D., P.E., University of Alabama in Huntsville Paul J. Componation, Ph.D., University of Alabama in Huntsville
Abstract headings should be left justified and all continuing text This document presents instructions for preparing a should be fully justified. manuscript for the ASEM 2001 Conference Proceedings. Please note that your submission will not Footnotes. Footnotes should not be used. appear in the proceedings unless it conforms exactly to the required format. Contact the Proceedings Editors if Headings. Section and subsection headings should be you encounter major problems. Please proofread your left justified and bold. Major section headings are to submissions carefully for typographical, spelling, or occupy a single line alone and should have the First grammatical errors. This document may be used as a Letter of Every Main Word Capitalized as in This template for developing your own manuscript. Phrase. The subsection headings should begin on the first line of the paragraph. Only the first word should General Guidelines be capitalized and a period should follow the heading This section of the instructions summarizes the general phrase. guidelines. See later sections for specific page layouts, exhibits, and special sections. Page numbers. Do not include page numbers as part of the text. Lightly hand print the page numbers on the Printing. A Microsoft Word formatted document, back of each sheet in the lower right hand corner in the version 6.0 or later, should be generated. Notify following format: 1 of 9. Proceedings Editors immediately for approval if other software is absolutely required. A high quality printed Specific Section Instructions hard copy will be submitted to expedite the editorial This section describes specific instructions for page process. The paper should be printed on 8.5-by-11- layouts, exhibits, and special sections. inch white paper. If your word processor will not The first page shall contain the title in full capital format to 8.5-by-11-inch please format for standard letters, centered across the entire page. Use 14-pt bold European A4 format and notify the Proceedings font for the title and leave a single blank line between editors. We will need to reformat your paper for you. the last line of the title and the first author’s name. An electronic copy of the final submission will be One line should be used for each author and should supplied by the author(s) in the form of a 3.5” disk or include the author’s name, suffixes, and affiliation. via email. Use 10-pt bold font for the author line(s). There should be a single blank line between the last author name and Length. The acceptable paper length, including all the next line containing a single drawn thin line. Exhibits, Appendices, and References is between 4 to Another single blank line separates the drawn line and 10 pages. Papers that do not meet this requirement will the text body as shown above. be returned to the authors for editing. The paper should include at least the following sections: Abstract, Introduction, body of the paper, Type, font, and text body. The manuscript should be Conclusions and/or Recommendations, and printed in 10-pt Times Roman (or if unavailable, References. .Acknowledgement of funding support another 10-pt serif typeface), single-spaced, double and/or any other kind of assistance should be contained column, with 1” margins. The columns should be in an Acknowledgements section located immediately equal widths of 3.1” and the center gutter should be before the References. 0.3” spacing. Use a 1/4” first-line indent to begin paragraphs (except for the first paragraph after a Abstract. All manuscripts are to include an abstract of heading, which is not indented), and use blank lines no more than 100 words. The abstract should give only above headings. Use 2 spaces between sentences. purpose, scope, and principal results and conclusions. Avoid unnecessary capitalization. Do not use It should not contain literature citations or formulas. quotations except for quotes. All text including Introduction. The introduction should state the Distribution of Printed Material Within a Typical problem or issue addressed in the paper, the Manuscript Submission background surrounding the elements of the paper, and the reason for the study. Abstract Exhibits. All Figures and Tables will be labeled as 6%3% Exhibits. Number Exhibits consecutively, and place 8% 12% Introduction within the body of the text. A period should follow the 13% exhibit number. The title of each exhibit should follow T ext Body the heading and exhibit number and be followed by a Conclusions period. Do not box exhibits. Center the Exhibit number 58% Recommendations and title unless the title requires two or more lines. In this case, left-justify the Exhibit number and title. Cite References each Exhibit in the text. Use portrait layout where possible. If the exhibit is too detailed to fit into a single column, it is acceptable to use the width of both columns for the exhibit. As an with the right-hand margin of the column. For example Exhibit 1 shows the typical paper sections and example Equation (1) is shown below. their definitions. Y X 3 (1) Exhibit 1. Typical Sections of Your Paper. n
Sections Definitions Appendices. Place any appendices after the recommendations. Each appendix will be labeled with consecutive letter labels A, B, C, and so forth. The Abstract Purpose, scope, and principle heading should be left justified, bold, and contain the results and conclusions title of the appendix. For example, Appendix A: Introduction Problem or issue, background, Acronyms and reason for the study Content Methodology, analysis, References. References should be complete, clear, or other value added process styled as shown below, and listed alphabetically by Conclusions Summary in layman's terms author (chronologically for a particular author). Place of the result of this study the list of references last after recommendations or any Recommendations Specific steps to follow appendices. The section should begin with the major heading References. Only references cited in the text as a result of this study should be included. Acknowledgements Note funding support and/or For all authors, full names are required (note that other assistance only the first author is listed last name first). For References Published sources of information periodicals, include volume number, issue number, used in support of this study month/quarter, year, and page numbers. For book chapters, include editor’s full name(s), publisher, and page numbers. Note: use of italics (for journal names, A single blank line should separate the text from book titles, conference proceedings, and volume the exhibit title and two blank lines should separate the number) and quotation marks (for journal article titles). bottom of the exhibit from the subsequent text that Use hanging indentation to distinguish individual follows. An example of Exhibit 2 shows a graph and entries. Do not insert blank lines between references. multiple title line. Cite each reference in the text by author and year as such (Babcock, 1989). If the authors are mentioned in Mathematical notations and equations. Each the sentence such as, according to Denton (1996), the displayed equation should be preceded and followed by parenthetical date should appear immediately after the a single blank line. Display only the most important name in the sentence. When referencing quotes equations, and number the equations referenced in the include the page number in the parenthetical reference text. Within the display, enclose the equation number as in (Amos, 1980, 165). To identify multiple in parentheses and place it flush Exhibit 2. The references by the same authors, append a lower case letter to the year of publication as such (Truran, 2000a) and (Truran 2000b). If there are two authors reference Computer Systems Review, Available from them both in the text as in (Peterson and Emmett, Internet: