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MAHARASTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O & M CIRCLE DULE

Tender Specification No. SE/ O&M/DHL/T-20/07-08 Copy No: -......

Name of the work: - Labour Contract for Providing Technically Skilled & Experienced labour force for MANNING OF 33/11 KV S/S operation for 24 HRS under area of Dondaicha Division.

Date of Submission: - 15/02/2008 UP to 13.00 Hrs.

Date of opening : - 15/02/2008 @ 15.00 Hrs. if possible

Tender Issued to: - M/S------

Submission At Office of the Supt. Engineer, PHONE: 223093 (O) O&M Circle 223768 (O) 8 ` Sahyadri `Anand Nager, 222841 (P) P. O.Box No.133 FAX: 225083 Deopur, Dhule. (02562) Gram: -SEELGRID.

Estimated cost Rs. 5,00000/-

Earnest Money Deposit Rs. 5,000/- Cost of Tender. Rs.500+12.5 % VAT

Vide M. R. No.------

Date. ------

Accounts Officer Superintending Engineer Circle Office Dhule MSEDCL Circle Dhule

Signature of Tenderer 2

MAHARASTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O&M CIRCLE, DHULE

C O N T E N T S

Sr. D E S C RI P T I O N Page No.

1. Copy of tender notice. 3

2. Instruction to tenderers (Terms & Conditions) 4

3. Special Attention to Tenderers. 7

4. General terms and conditions. 8

5. Special Terms and conditions. 10

6. Schedule ' A' 12

7. Schedule 'B' (Commercial Bid) 13

8. Schedule 'C' (Particulars of Contractor) 14

9. Schedule 'D' (Acceptance Tender Form) 16

Signature of Tenderer 3

Tender Notice

Sealed and superscripted tenders are invited by the undersigned in the prescribed form from reputed & experienced Labour Contractor/ Corporation / Labour Companies who are registered under Shop and Establishment act 1948 for implementation of following work in persons to the undersigned subject to tender documents terms and conditions.

For MANNING OF 33/11 kv S/S Operation for 24 HRS on Monthly Basis Tender No. Particular of work Amount in Rs Period of contract T-19 / 07-08 for UCR Division Dhule & 5.0 Lakh One year Rural Division Dhule

T-20 / 07-08 for Dondaicha Division 5.0 Lakh One year

T-21 / 07-08 for Nandurbar Division 10.00 Lakh One year

T-22 / 07-08 for Shahada II Sub Division 20.00 Lakh One year

T-23 / 07-08 for Shahada I Sub Division 7.5 Lakh One year

T-24 / 07-08 for Taloda Sub Division 10.00 Lakh One year

TERMS AND CONDITIONS: - The blank tender forms are available at the Mahadiscom site at www.mahadiscom.in during the sale period. Same should be down loaded from the site. The EMD & cost of Tender will be accepted in cash up to 13.00 Hrs. on 15.02.08 or by Demand draft drawn in favor of the Superintending Engineer MSEDCL Dhule payable at Dhule. Tender submitted without EMD & Cost of Tender will not be considered. The cheque will not be accepted. Cost of blank tender form (non- refundable) should be paid in cash at Circle Office Dhule or by DD drawn in favor of the Superintending Engineer MSEDCL Dhule payable at Dhule. Before submission of Tender form Money Receipt of Cost of Tender & EMD should be obtained from cashier by depositing cash or DD. The photo stat copy of money receipt should be attached to the Tender form at the time of submission of Tender form. Date of Sale: up to 15- 02-08 3) Last date of submission 15-02-08 Up to 13.00 Hrs. 4) Date of opening: 15-02-08 @ 15.00 Hrs. if possible. The tender document will not be accepted by post. The undersigned reserves the right to reject any or all tenders without assigning any reason thereof.

Superintending Engineer O & M Circle, Dhule

Signature of Tenderer 4

MAHARASTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O & M CIRCLE OFFICE DHULE.

2. INSTRUCTION TO THE TENDERER (TERMS & CONDITIONS )

1. Deployment of technicians for operation of 33/11 KV S/S round the clock i.e. all 24 hours should be at all the Sub Stations as per schedule 'A' enclosed for operation of 33/11 KV S/S 2. The agency should be registered under Bombay Shop and Establishment Act.1948. & Govt. Labour contract Act. 3. The proof of security deposit paid & an agreement on appropriates value of stamp paper shall have to be executed with the M.S.E.D.C.L. to carry out the work before commencement of the work. The stamp fees will be borne by the agency. 4. The staff of the agency will attend the duties round the clock or as directed by our s/stn. in charge in uniform. A technician would be attending the duty for 8 hours in a day. 5. It will be the sole responsibility of the agency for operation 33/11 KV S/S and equipments, materials as well as sub. Stations and offices during the contract period. 6. If any loss/damage occurs to the premises/ materials in questions to be guarded, it will be to hole sole responsibility of the agency to inform this office immediately after loss/damage has occurred and also to lodge complaints to the polices simultaneously with Company’s officer. 7. Miscreants should be handed over to the nearest police stations by the agency and they should also report this matter to this office for further necessary actions. 8. M.S.E.D.C.L. will not make available vehicles to the staff of agency to attend the duties at sub. stn./ establishments etc. 9. The employees of the agency will not be entitled for any facility as is being provided to M.S.E.D.C.L. staff. It is the sole responsibility of agency to observe and abide by the provisions of Labour Acts such as Workmen compensation Act, Minimum wage Act, Payment of Wages Act, Gratuity Act, P.F. Act and other regulations framed by the Govt. from time to time. M.S.E.D.C.L. will not be responsible for any violation of the Act or Regulations by the agency. 10. M.S.E.D.C.L. will not be responsible for any accident or injury to the personal of the agency or any financial implication arising there from. 11. If any type of misconduct or adverse report against the performance of agency or its employees is reported to the signatory of tendered office, the undersigned reserves the right for cancellation/ termination of contract at any stage and decision taken will be final and binding on the agency. The said termination shall be made at the risk and cost of agency and remaining work shall be got done from another agency at the cost and risk of the agency. 12. The agency will be responsible for compliance of all statutory obligations under the factory Act, Contract Labour Act, Minimum Wages Act, Contribution under the E.P.F, Professional Tax, C.P.F., & E.S.I. Act,s etc. in respect of his employees. 13. All disputes, differences, arising in connection with this contract if concluded shall be subject to the exclusive jurisdiction of Dhule court. 14. The payment shall be made to the agency by cross Cheque only, after receiving the bill from the agency to the concerned office.

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Income tax as per office rules/ Acts will be deducted from bill of the agency. Monthly bills will be submitted. 15. 10% of the contract value shall be deposited as Security Deposit, by the successful agency, in cash to this office or will be deducted from Ist bill. Security deposit will be refunded after completion of contract tender/ payment of final bill whichever event occurs letter. 16. The monthly bills in triplicate prepared shall be submitted to this office by Agency and it would be paid after certification of the concerned in charge & scrutiny of the bill at O&M Circle Dhule. 17. Failure to carry out the work during the contractual period, M.S.E.D.C.L. will be at liberty to get work done departmentally or from other agency at the cost & risk of the agency. 18. Sub letting of the contract will not be allowed otherwise the contract will be terminated and the Security Deposit shall be forfeited. 19. The staff so provided should be physically fit & young, energetic, honest & faithful against his work and company & also under 50 years of age. 20. The technician personal should be regular and punctual in duties and should not leave the place unless the reliever comes. 21. If any damage/ thief/ loss occurred during the contract, the agency will make good the damage/ theft/loss by submitting an undertaking to that effect at the time of submitting the tender 22. The undersigned reserves the right to increase or decrease No. of S/S, change the locations to be operated depending upon our requirement. The agency will have to agree to this condition & shall be disqualified if it is observed that the technicians provided by the Agency are inadequate. 23. Experience about Manning operation of S/S of at least two years should be attached 24. The agency will have to make necessary relief arrangement to the technician for their weekly off/ leave etc. The rate should be inclusive of O.T. to other technician or deputation of extra technician & should be quoted accordingly. 25.Any extra payment required to be made by the agency to their employees or the technician on any account, the agency shall not be entitled to claim any additional payment from the Company & would pay the same them self. 26.For any detailed clarification, the agency may contact to this office during working hours only. 27.M.S.E.D.C.L. reserve right to add more term during the contract period if found necessary. 28.The offer should be made as per the prevailing minimum wages as applicable from 1/1/2008 & as per the latest Govt. Notification and should be on the firm rate basis for a period of 12 months and further extension period of 6 six month if any. For minimum wage calculation latest Govt notification available as on 01/02/2008 will be considered. Any changes in Minimum wages revised after 1/2/2008 will not be considered for calculation of minimum wages. 29.Price Escalation: - The price escalation will be applicable for any further rise in basic wages and special allowance only and will be considered on production of documentary evidence and only the difference in rate per technician due to increase in basic wage and special allowance will be allowed 30.M.S.E.D.C.L. reserves right to continue this contract for further 6 more month at the same rate & other terms of contract. The agency shall have to carry out the work during the extended period; otherwise the work will be got done through another agency at the risk and cost of the agency.

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31.The undersigned reserve the right to accept or rejects any or all tenders without assigning any reasons thereof. 32. Technician so deployed should be from skilled category only & should be ITI Electrician/ wireman trade passed having the adequate experience of S/S operation. The list of Technician along with their educational qualification & date of Birth should be attached with documents.

Signature of Tenderer 7

MAHARASTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O & M CIRCLE DHULE

3.SPECIAL ATTENTION TO TENDERERS

ATTENTION of the tenderer is specifically invited for the compliance of the following requirements at the time of the submission of the tender. If any of these requirements are not fulfilled, tenders will be liable for rejection. 1. Offer should be submitted in two separate covers super scribed as ''qualifying bid`` and " price bid`` respectively. 2. Qualification requirement- If agency is not full filling under mentioned conditions, the tender may be rejected. i) The Agency should have two years experience of operation of 33/11 kv s/s to MSEDCL/ Govt/ Semi Govt Sector/ Govt company. Experience certificate should be attached (photo state copy of work carried out previously) ii) Tenderer should produce valid solvency certificate of Tender value of any nationalized/ or schedule bank. iii) Latest Income Tax return should be produced by Tenderer. iv) The Agency should be registered under PF & registration certificate from PF Department should be attached to the Tender. v) Valid Shop Act Registration certificate should be attached. vi) The character certificate of Tenderer from police should be attached. vii) The Agency must be registered under Central Govt Service Tax Rule & copy of registration should be attached with bid. viii) Receipt of EMD & cost of Tender form should be attached to bid. ix) Registration certificate of professional Tax should be attached. x) Valid copy of Electrical Contract License. xi) List of technicians along with qualification & experience should be attached. 3. The qualifying bid will be opened first and if found suitable then the commercial bid will be opened for further consideration. However the undersigned reserve the right for opening of various tender envelops at the time of opening of tenders.

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4. GENERAL TERMS & CONDITIONS OF TENDER

1. Tender completed with all particulars duly filled and enclosed in sealed cover and addressed to the Supt. Engineer, O&M Circle, M.S.E.D.C.L. Dhule must be delivered at the said office on or before due date/ time. The tender cover should be super scribed with tender No. and due date / time. 2. Earnest Money Deposit :- Earnest money deposit of 1 % of Tender value will have to be paid by tenderer, either in cash or by demand draft drawn on any schedule Bank and payable at Dhule in favour of Supt. Engineer, O&M Circle M.S.E.D.C.L Dhule. In no case exemption for payment of earnest money will be granted. . As such the tenders are requested, not to make any request for exemption. If payment is made by DD, same should be submitted in the office & Money receipt should be obtained from the cashier before submitting Tender. A photo stat copy of MR should be attached to the Tender documents. The tender without E.M.D. & cost of Tender will not be considered. 3. VALIDITY The tender submitted shall be valid for (90 days) Ninety days from the date of opening. The E.M.D. will be forfeited in case the tender is withdrawn after the opening dates and before the expiry of 90 days or in the event of refusal to accept the order and to pay the Security Deposit within the stipulated period. 4. SECURITY DEPOSIT The contractor whose tender will be accepted shall be required to pay Security Deposited @ 10% of order value by D.D. within 10 days from the receipts of letter of indent or detailed order. Other wise same shall be deducted from Ist bill and will be refunded after one year from date of deduction of satisfactory completion of Tenders period. 5. PREVIOUS EXPERIENCE The tenderers are requested to submit the certificate of previous experience in similar jobs with detailed information while sumitting the tender. 6. INCOME TAX CLEARANCE The tenderers are requested to note that income tax @ 2.3% or at applicable rate of the gross bills payable will be deducted while making payment by this office against the contract. Latest income tax return from income tax authority is to be submitted along with the tender bid. 7. Valid solvency certificate to the extant of Tender value should be submitted. 8. Latest income tax return should be enclosed. 9. Experience certificate showing that works executed should be enclosed. 10.The requisite Earnest money deposit should be paid in cash or by DD in the name of ' The Supt. Engineer, O&M Circle Dhule’ payable at Dhule. If payment is made by DD, same should be submitted in the office & Money receipt should be obtained from the cashier before submitting Tender. Earnest Money Deposit in any other form will not be accepted. 11.All pages of the tendered documents should bear the full signature of tenderer and there should be no correction overwriting in quoted rate. The signature is to be made as a token of agreement of the terms and conditions and the contents thereof.

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12.The entire certificate which tenderer desired or required to be submitted (including Xerox copies if any) should bear the full signature of tenderer. 13.In case the tenderer fails to enclosed all the necessary and correct documents, the tender application, at the discretion of M.S.E.D.C.L; may be rejected without further consideration. However, M.S.E.D.C.L may call additional documents at the discretion of its officers. 14.In case this office is shifted or made non- operative and/or if some of the Division/ Sub. Divisions are abolished, the number of Technicians to that effect will be reduced or the whole order will be cancelled with no financial implication or either side. 15 Valid Copy of Electrical Contract Licence should be attached.

Signature of Tenderer 10

MAHARASTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O&M Circle Dhule..

SPECIAL TERMS & CONDITIONS— 1. PERIOD OF CONTRACT:- The total period of the contract is twelve month from the date of actual commencement of work. The contract may be initially placed for three month for observing performance & if the same is found satisfactory then only the contract will be continued for remaining period. The contractor should start the work within 7 days from the intimation /L.O.I/ work order. 2. SCOPE OF WORK:- Providing Technician staff as detailed in Schedule 'A`. 3. SECURITY DEPOSIT :- The contractor will have to pay 10% amount of the order value towards Security Deposit either in cash within 7 days from the date of receipts of order. Otherwise same will be deducted from first bill. The security deposit will be refunded only after satisfactory completion of contract or one year from date of deduction whichever is latter (without interest). 4. WORK HOURS:-- The Technicians as mentioned in scheduled 'A` will have to be deployed in shifts. Each shift will be of eight hours. The shift timing will be as follow:- (a) 'A` Shift - 00.00 hrs. to 08.00 hrs. (b) ' B` Shift -08.00 hrs. to 16.00 hrs. (c) ' C` Shift - 16.00 hrs to 24.00 hrs. 5. Tentative deployment details of Technician staff shall be as per Schedule of work, however deployment of Technician staff will have to be enforced as per the directives from time to time. 6. The agency / contractor should be registered with respective Govt. Authority as per existing rules. 7. The Agency/ Contractor should follow the minimum wage Act. and quote the rates accordingly and firm should also follow all the statutory requirements being enforce from to time by Govt. 8. Attendance of each & every Technician should be submitted duly signed by you along with bill duly certified by S/S In charge, S/Dn In charge. 9. Documentary evidence towards CPF of agency employees paid for previous month is to be submitted with current bill.

Signature of Tenderer 11

8. QUALIFICATION REQUIREMENT:--

If the agency is not fulfilling under mentioned conditions the tender may be rejected, if following document not submitted along with qualified bid. 1. The agency should have 2 years experience of similar service and experience certificate should be attached. 2. The agency should produce experience certificate of providing such service to the Company/ Govt./ Semi. Govt. sctor. 3. The Tenderer should produce Solvency Certificate of value equal to Tender Value of any Nationalize or Schedule Bank. 4. Latest Income Tax return should be produced by tenderer. 5. The agency should be registered under P.F. and Registration certificate from P.F. department should be attached to the tender. 6. Valid Shop Act. Registration Certificate should be attached. 7. Character certificate of Tenderer from Police. 8. The agency must be registered under central Govt. Service tax rule and copy of registration should be attached with bid. 9. Receipt of earnest money deposit. 10. Registration of Professional Tax should be attached. 11. Experience about providing such services should be attached. 12. Registration under Service Tax rule should be attached.

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MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O&M Circle Dhule. SCHEDULE 'A' ( PART 'A` ) (Particulars regarding the location where the work of Services is to be provided by the agency. Various Establishment / Sub. Stations under circle Dhule. Sr. Location i.e. Name Number of Technician of S/Stn- & required from agency

Dondaicha Division

1. Sule 3 Shifts 2. Untawad 3 Shifts

At the S/Stn/ Establishment where 3 Technician’s shifts are shown as required, the agency has to fix up the shift of Technicians as under. A. Shift - 00.00 Hrs 8.00 Hrs. B. Shift _ 08.00 Hrs. 16.00 Hrs. C. Shift -- 16.00 Hrs. 24.00 Hrs. The reliever arrangement weekly off, Leaves etc. of Technician will be done by agency. The rate should be quoted accordingly i.e. considering the continuous / round the clock duties. The No. of Technicians required may be increased or decreased.

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MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LTD. O & M CIRLE DHULE.

SCHEDULE ‘B` (COMMERCIA BID)

a. Technician covered under Shop & Establishment Act.

Sr. Particulars of Rate per S/S manning for 24 HRS Round the No works clock in Figure in Rs- in words ps

Manning of (1) 33/11 KV S/S for 24 HRS duty

Note- Rate should be inclusive of all Taxes

Signature of Contractor

Name and Address of the contractor/ ------Agency ------

------

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SCHEDULE ' C ` Particulars of Contractor ( Qualifying BID ) (To be filled in by TENDER in absence of which tender is likely to be rejected : 1. Full Name & Permanent / Local address of : ------: CONTRACTOR : ------: : ------: : ------: ______: 2. Whether the tender is being given in the name : : of partnership . If so produce the partnership : : deed for verification. : :------:------: 3. Whether you are Income Tax payer. If so, : : enclose the latest Income tax of current year : : & permanent I.T. Account No. : :------:------: 4. Solvency Certificate in support of financial : : position. Enclosed / Not Enclosed. : :------:------: 5. Certificate of Registration under contract : : Labour Act / Labour License and P.F : : certificate . : :------:------: 6. Previous EXPERIENCE in MSDCL / other in : : similar type of works. : :------: 7. Certificate of Registration Service Tax. : :------: 8. Certificate of Registration Professional Tax. : :------: 9. EMD Receipt No. & Tender cost MR No ------: 10. Any other information the contractor may : : to give. ------: 11 Any EXPERIENCE providing Technicians : give details :------: 12. Character/ police verification Certificate : :------: 13. Valid Shop Act licence. ------: 14. Valid Electricals Contractor Licence : ------Sr.No. : Name of work : Department : Work order No. : Value of work : : executed : : & Date : :------: 1 : : : :

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:______: 2 : : : : :------: 3 : : : : :------Note :- True copies of the testimonials may be attached, Which will be returned.

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Schedule ‘D’ (on Agencies Letter Head)

To, The Superintending Engineer, MSEDCL Circle Office Dhule 8, Sahyadri Anand Nagar, Deopur Dhule 424002

Sub-: SCHEDULE ‘D’, Acceptance letter.

Rer-: Your Tender No SE/DHL/T-20 (07-08) due on date 15/02/2008

Dear Sir,

We here by Accept for the above referred Tender Terms & Conditions, that we will pay to the employees as per the minimum wages act with other benefits like PF insurance etc.

This is for your consideration & acceptance please

We will provide you an excellent service at all time.

THANKING YOU,

Yours faithfully.

Signature & Seal of Agency.

Signature of Tenderer