Senior Tutor’s Assistant

Key Tasks:

 Oversee the administration of examinations, including enrolment and exam arrangements for students, running in College exams and arranging invigilators.  Assist the Senior Tutor ensuring all those who are eligible apply for a Cambridge Bursary, College bursaries, prizes and awards as guided by the Senior Tutor and Loans and Grants Committee.  Administer the Cambridge Bursaries, Student Loan Company and post graduate loan scheme in collaboration with the Senior Tutor and Bursary team.  Administer and award all bursaries and prizes as guided by the Senior Tutor and Loans and Grants Committee.  Manage graduate worklists and graduate admissions with the Senior and Graduate Tutors.  Maintain student records on CamSIS.  Oversee administration of students going out of residence (e.g. intermission), including preparing cases for the Applications Committee, and managing the student’s return to study.  Provide administrative support for Directors of Study by maintaining CamCORS and registering new supervisors.  Prepare new student arrivals at the start of the academic year in collaboration with the Tutorial and Admissions Team. This includes ensuring matriculation sheets are completed and returned to the Student Registry.  Allocate and administer student accommodation bookings on the Rooms Management System, including beginning and end of term arrivals.  Maintain student mailing lists.  Allocate and administer student parking permits in consultation with the Head Porter.  Check the Freshers’ Forecast lists for Student Registry and notify them of any changes.  Provide administrative support for nay non-UCAS students such as exchange students and visiting students.  Complete the College Electoral Return.  Update and maintain content on the College intranet, website and Moodle in liaison with the Tutorial and Admissions team, College Secretary and Communications Director.  Maintain student files and produce student certificates, transcripts and references in collaboration with the Tutorial and Admissions Secretaries.  Produce beginning and year end and termly information, including student notices in collaboration with the Tutorial and Admissions Secretaries.  Produce and maintain the college lists for both undergraduates and graduates students.

Committee Support:  Act as Secretary to the Loans and Grants meeting (termly), Directors of Studies meeting (termly), Education Committee (annually) and Graduate Awards and Research Committee (annually).

 Provide support to the Senior Tutor for any committee she resides on.

Secretarial Support for the Senior Tutor:  Work with the Senior Tutor to prepare business items for Council and Governing Body.  Draft letters for the Senior Tutor as required.  Perform other duties as directed by the Senior Tutor. Person Specification

Essential Desirable

Qualifications,  A minimum of GCSE Grade C in  GCSE Grade A in English Language experience and English Language and Maths. and Maths. background Educated to A-level standard or  Experience of the University equivalent experience collegiate system. Specific  Experience of using databases. knowledge/skills  Experienced user of Microsoft (technical) packages including Word, PowerPoint, Outlook and Excel spreadsheets.  Excellent standard of written English.  Ability to draft clear and succinct correspondence and papers.  Excellent organisation skills, prioritisation and planning of work deadlines. Personal attributes  Attention to detail and pride in  Experience acting as a liaison with getting things right. the University and other colleges.  High level of accuracy.  Good communication skills.  Tact, discretion and taking responsibility for sensitive matters.  Ability to use initiative appropriately.  Pleasant telephone manner.  Positive attitude to work.  Helpful and friendly approach when working with a wide range of people.  Ability to work calmly and accurately under pressure, to multi-task and prioritise.

Team and  Ability to work individually with management skills initiative but also to work in a team.

Other  A willingness to work flexibly within a fast changing environment where occasional weekend work will be necessary.

Main Terms and Conditions of Employment:

The appointment is subject to an initial probationary period of three months, which may be extended at the College's discretion. This is cover for maternity leave and will be for a fixed term until August 2018 and ideally starting on 19th June 2017.

The post is full-time based on 37.5 hours per week, Monday to Friday but flexible working requests will be considered for the right candidate. In addition, the post-holder may be required to work on a weekend at the start of the academic year and also on Saturdays when degree ceremonies take place (no more than five per year), for which plenty of notice and time off in lieu will be given. The salary, according to qualifications and experience, will be equivalent to point 35 on the University's Single Spine, for which the present rate is £26,052 per annum (based on 37.5 hours per week).

Holiday entitlement will be 25 days per year, plus 8 public holidays. It may be necessary to work on public holidays which occur during Term time.

Under the rules of Auto Enrolment the post holder will be enrolled in the Universities Superannuation Scheme.

The post is subject to the Newnham College Staff Handbook and Policies & Procedures (dated June 2016), and subsequent updates which may be made by the College from time to time.

The post-holder will be entitled to one free meal per day when on duty (when the catering Department is open).

Offer of employment: any offer of employment will be made subject to references satisfactory to the Colleges and proof of your ability to work in the UK.