Federal Funding Accountability and Transparency Act Subaward Reporting System

Federal Funding Accountability and Transparency Act Subaward Reporting System Revision 2/2013

USASPENDING.gov is a public website that the general public can review in order to obtain a better understanding of where federal grant dollars are being spent. This is part of the 2008 Federal Transparency Act. The information contained in the USASPENDING site is a combination of information entered by Federal reporting agencies, as well as grantee agencies.

The State of Nevada is required to report to whom we sub-grant federal dollars to. This requirement is applicable to all federal awards over $25,000. The FSRS.gov site is the reporting database that is used by grantees/awardees to report sub-grant activities.

Website: www.fsrs.gov

The correct log-in has been registered, select the icon labeled AWARDEES. This selection will bring you to the sign-in page. The most current password and login can be found in the Compliance Officer’s rolodex under FSRS.gov. Select OK to agree to FSRS Terms and Conditions. Home Screen

FSRS Worklist

In order to report sub-grants for a federal award, the award must first appear in the FSRS.gov site in the agency’s ‘Worklist’. The worklist is a collection of all current grants for the agency. If an award does not appear in the agency worklist, the agency must pull the award into its Worklist.

Pulling an Award into Worklist

1. Select the icon Add Award to Worklist 2. In the question of type of award, select the radio button for Grants 3. An award/FAIN fill-in box will appear, enter the federal award identification number 4. Select submit HELP Resources

In the event difficulty is experienced in pulling an award into the worklist there are several sources that may be able to assist: FSRS.gov help desk [email protected] or email [email protected] or the Federal Service Desk at www.fsd.gov or FFATA compliance [email protected]. The agency’s federal point of contact may be helpful as well.

There are also links that can be selected along the bottom of the screen for various resources.

Working with Worklist

The awardee worklist is an organizational tool of convenience. It allows the agency to organize the awards in which we have reporting responsibilities. The tab labeled My Worklist is a collection of awards that have been pulled into the agency’s profile. This tab allows you to see which awards have previous FFATA reports, this is depicted when the Reports icon is visible under the Options category. Selecting the Grant Awards Not Added is another method of adding federal awards for the agency by searching our DUNS number. The DUNS number for DPS, Division of Emergency Management is 607025848.

Awardee Worklist

Selecting the Award Number will allow you to review a brief summary of the prime award. This list represents the awards that are available for reporting, if an award does not appear in this list, it must be pulled into the agency’s worklist (instruction for this can be found in previous section).

To create a New FFATA report, select the Create a New Report icon. This same task can also be accomplished by selecting the Create a FFATA report on the home page. FFATA Report

In order to update the USASPENDING.gov website to include the agency’s sub-grant awards, a FFATA report must be completed and submitted for each prime award.

1. Select the Create a New Report Icon 2. Select Continue. This screen also allows the option to Copy an existing report. This option is useful as it eliminates many steps from the initial report and can be used when an update is needed to a prime award that has already had a report submitted to USASPENDING.gov

3. Select Grant Award radio button in the Type of Award 4. A drop-down menu of Existing Grant awards will appear, the list of existing grants is the same prime awards listed in the agency’s Worklist. If the award does not appear in this menu, it has not properly transferred into the FSRS.gov reporting site. 5. Select Continue and confirm the award selection. 6. Grant Award Details screen will request the user to confirm that he or she is the authorized prime awardee to report on behalf of the agency. Select Save and Continue. 7. At this juncture the agency is at the input phase of the report. Many of the screens will appear similar, special attention must be given to the stage of location you are in. This can be seen on the left-side of the screen in the column labeled New Report. The yellow depicts what stage of completion you are currently in. Saving Work in Progress

Many reports are large and will take several sessions to enter all data. Your work should be saved several times over the course of entering sub-grantee awards. The system allows for the user to log-out and log back in to pick up where the work was left off.

Submitting Reports

Once the report is complete and the user has verified for accuracy select ‘Continue’. As denoted on the left side of the screen this is the review phase of the report entry. Review the document, select Save PDF and save the file. Once the file is saved, scroll to the end of the report and select Continue. It is important to remember that all reporting must be entered no later than the end of the month following the previous month of allocation. (i.e. obligated/awarded March 18, 2013 entry required by April 30th, 2013). The report is now ready for final submission. Please remember once the report is submitted the information will appear to the public on USAspending.gov. The creation of a new report will be necessary to correct any inaccurate or updated information. A PDF of each report completed is maintained in the Transparency Reporting folder.