Ithaca School District

Ithaca School District Board of Education Meeting Minutes of August 10, 2015

1. Meeting was called to order by Mrs. Burch at 7:00 pm. Meeting was posted, on the website, and faxed to WRCO, The Observer, and The Shopping News. 2. Roll Call. Mrs. Burch, Mrs. Mueller, Mr. Magee, Mr. Huebsch, Mr. Manning, and Mr. Louis were all present. Mr. Huffar was absent. 3. Motion made by Mrs. Mueller to approve the agenda. Seconded by Mr. Louis. Motion carried 6-0. 4. Motion made by Mr. Magee to approve the minutes of the July 13, 2015 meeting. Seconded by Mrs. Mueller. Motion carried 6-0. 5. Citizen’s Forum: No one spoke. 6. Mr. Huebsch reported for Finance Committee. Bills of note were: Check 43044 to Strangs Heating and Electric in the amount of $1, 094.38 for troubleshooting and repairs to phone system. Check 43050 to Orton-Gillingham in the amount of $1,215.00 for 3 staff members to become certified to work with dyslexia. Check 43068 to Badger Sporting Goods in the amount of $1,110.00 for volleyball uniforms. Half of this amount paid by Volleyball Boosters. Check 43069 to Career Education Cooperative in the amount of $3,000.00 for annual membership fee. Check 43100 to Schneider Plumbing and Heating in the amount of $85.50 to repair leaking faucet in FCE room. Check 43103 to Stalker Flooring in the amount of $13,400.00 to repaint gym floors. He discussed the Special Finance meeting on Monday, August 3, 2015. Budget numbers were discussed and the Budget for 2015-16 school year is balanced. Thanks to Cheryl Richards and Robert Smudde for their work in balancing the budget. 7. Administration Reports. 7.1 Mr. Smudde reported on the progress of summer cleaning and interviews for new staff positions. Ithaca Pride Day will be on Saturday, August 15, 2015 this year. Mr. Smudde met with Susan Peterman concerning our food service and her proposal. Mr. Smudde is now the PAC Chairperson for CESA 3 and also has been nominated to the Executive Board for the Wisconsin Rural Schools Alliance. 7.2 Mr. Coenen reported on completed and upcoming interviews for staff positions. Mr. Coenen spent the day at the School Forest working with Mr. Cler and students on building the pavilion. Mr. Coenen reported on the upcoming Active Shooter Drill and his efforts to make sure parents know this will only be a drill. 7.3. Mrs. Richards’ Business Manager’s report was submitted. Report covered costs of student transportation contracts, bread bids, open enrollment status and contracts with Richland Hospital.

August 10, 2015 Page 1 7.4 Mr. Rice has the mandatory Co-Curricular meeting scheduled for Tuesday August 11, 2015 at 7:00 p.m. Interviews for Boys and Girls Basketball coaching positions will be this week and next week. 8. New Business 8.1. Motion made by Mr. Manning to approve the second week football game against Plainfield Tri-County at 4:00 p.m. on Friday August 28. The cost to exceed the distance limit will be covered by the Football Boosters. Seconded by Mr. Louis. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – yes, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 6-0. 8.2. Motion made by Mr. Huebsch to approve Total Receipts of $470,432.49 and Total Disbursements of $601,330.82. Seconded by Mr. Magee. Roll call vote: Mrs. Mueller – yes, Mr. Louis – yes, Mrs. Burch – yes, Mr. Magee – yes, Mr. Huebsch – yes, Mr. Manning – yes. Motion carried 6-0. 8.3. Motion made by Mr. Louis to approve awarding the bread bid to Gordy’s Market and approving a $10.00 per trip for delivery. Seconded by Mrs. Mueller. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – yes, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 6-0. 8.4. Motion made by Mr. Magee to approve private transportation contracts to 4 families (8 children) with total calculated amount to be $7,962.80. Seconded by Mr. Manning. Roll call vote: Mrs. Mueller –yes, Mr. Louis – yes, Mrs. Burch – yes, Mr. Magee – yes, Mr. Huebsch – yes, Mr. Manning – yes. Motion carried 6-0. 8.5. No action taken on Community Gym scoreboards. We previously approved new scoreboards but will only need two controllers and a control board. 8.6. Motion made by Mr. Manning to approve a contract with Susan Peterman for 80 hours to work with our food service per her proposal. Total cost of the contract will be $10,000.00. Seconded by Mrs. Mueller. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – yes, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 6-0. 8.7. Motion made by Mr. Louis to approve the Academic Standards Notice as required by State Statute. Seconded by Mr. Magee. Roll call vote: Mrs. Mueller –yes, Mr. Louis – yes, Mrs. Burch – yes, Mr. Magee – yes, Mr. Huebsch – yes, Mr. Manning – yes. Motion carried 6-0. 8.8. Motion made by Mr. Huebsch to approve contract with Burch Concrete and Construction for new concrete walkways at playground area to cost $2,797.50. Seconded by Mr. Louis. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – abstain, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 5-0.

August 10, 2015 Page 2 8.9. Motion made by Mrs. Mueller to take videographers out of the pay schedule. Seconded by Mr. Magee. Roll call vote: Mrs. Mueller –yes, Mr. Louis – yes, Mrs. Burch – yes, Mr. Magee – yes, Mr. Huebsch – yes, Mr. Manning – yes. Motion carried 6-0. 8.10. Motion made by Mr. Huebsch to approve contract with RCHHS for nursing services at $40.00/hr plus milage. Seconded by Mr. Louis. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – yes, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 6-0. 8.11. Motion made by Mr. Magee to approve contract with Richland Sports Medicine for 2015/16 school year. Seconded by Mr. Manning. Roll call vote: Mrs. Mueller –yes, Mr. Louis – yes, Mrs. Burch – yes, Mr. Magee – yes, Mr. Huebsch – yes, Mr. Manning – yes. Motion carried 6-0. 8.12. Motion made by Mr. Magee to set the next regular board meeting on September 14, 2015 at 7:00 p.m. Seconded by Mr. Louis. Motion carried 6-0. 8.13. Discussed agenda items for next board meeting. Hiring Paraprofessional, Staff Handbooks, Academic Standards Policy, School Fair, Hiring Basketball Coaches. 8.14. Motion made by Mrs. Mueller to set Policy Meeting on August 18th at 6:00 p.m. and Finance Meeting on September 14th at 6:30 p.m. Seconded by Mr. Louis. Motion carried 6-0. 9.1. Motion made by Mr. Louis to approve new Discipline Guidelines as presented by Mr. Coenen. Motion seconded by Mr. Manning. Motion carried 6-0. 9.2. There was discussion on School Bus camera quote from Nelson’s which was tabled until clarification of quote. 10. Motion made by Mrs. Mueller to adjourn to closed session under under Wisconsin Statute 19.85 (1)(c) for “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility”. Motion seconded by Mr. Manning. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – yes, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 6-0. 11.0 Motion made by Mr. Louis to reconvene to open session. Motion seconded by Mr. Magee. Motion carried 6-0. 11.1 Motion made by Mrs. Mueller to hire Kyle Kelly for the Middle School Math position. Motion seconded by Mr. Huebsch. Roll call vote: Mrs. Mueller –yes, Mr. Louis – yes, Mrs. Burch – yes, Mr. Magee – yes, Mr. Huebsch – yes, Mr. Manning – yes. Motion carried 6-0. 11.2 Motion made by Mr. Magee to hire David Klang as High School Special Ed. Motion seconded by Mr. Louis. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – yes, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 6-0

August 10, 2015 Page 3 11.3 Motion made by Mr. Manning to hire Heather Mueller as Middle School Special Ed. Motion seconded by Mr. Louis. Roll call vote: Mrs. Mueller – abstain, Mr. Louis – yes, Mrs. Burch – yes, Mr. Magee – yes, Mr. Huebsch – yes, Mr. Manning – yes. Motion carried 5-0. 12. No Action 13. Motion made by Mr. Magee to approve the resignation of Jason Meixelsperger. Motion seconded by Mr. Louis. Motion carried 6-0. 14. Motion made by Mr. Huebsch to approve the resignation of Jan Breuer. Motion seconded by Mr. Magee. Motion carried 6.-0. 15. Motion made by Mr. Manning to approve the resignation of Jamie Johnson. Motion seconded by Mrs. Mueller. Motion carried 6-0. 16. Motion made by Mr. Magee to accept the resignation of Stephanie Willis. Motion seconded by Mrs. Mueller. Motion carried 6-0. 17. Motion made by Mr. Manning to authorize Administration to hire bus drivers for the start of school with board approval to be at next meeting. Motion seconded by Mr. Louis. Roll call vote: Mr. Manning – yes, Mr. Huebsch – yes, Mr. Magee – yes, Mrs. Burch – yes, Mr. Louis – yes, Mrs. Mueller – yes. Motion carried 6-0 18. No action on hiring coaches. 19. Motion by Mr. Louis to adjourn. Motion seconded by Mrs. Burch. Motion carried 6-0.

Submitted by Pat Magee School Board Clerk

Submitted by Patrick Magee, School Board Clerk

August 10, 2015 Page 4