Eider Creek Homeowners HOA, Inc

Eider Creek Homeowners HOA, Inc. Meeting of the Board of Directors April 4th, 2013

At the home of Alice Martin 504 35 Pilot Knob Lane Unit Telluride, CO 81435

Directors Present: Jean Vatter (President), Alice Martin (Treasurer), Barrett Miller (Secretary), Ryan Kusino (Vice President), and Brenda Paulson (Board Member). Non-Member present: Marcy Pickering (Peak Property).

Meeting called to order at 6:07 pm MST by President Vatter.

Agenda: Opening: Discussion was held on the best manner in which to communicate to the ownership the date and time of future board meetings. Jean Vatter will donate a brochure holder to install on the trash shed permanently. It was also mentioned that the communication manager in the future would e-mail all owners the agenda, date, and time of the meeting.

Approval of proposed plans for George Braun’s unit window replacement and other discussion: The board reviewed George’s proposed plans and compared them to the required description of window replacement posted on the HOA web site. The board approved the plans as submitted and added the condition that the rough opening of each window remains the same size. Jean Vatter made a motion to approve George’s plans as submitted with the condition added by the board, this was seconded by Brenda Paulson and agreed upon by all in attendance. The board will scan and initial the copies to send to George. This also prompted the discussion on record keeping of all documents. It was decided that the board will purchase an external hard drive and that the recording secretary will be responsible for the organization of the hard drive. It was also suggested that moving forward on any and all projects to take before, during, and after pictures so we can share these pictures with the out of town owners. The board agreed and moving forward will adopt this procedure. There was also discussion that the board adopts a policy moving forward that any and all questions for our legal counsel be routed to the board first to avoid any future charges. The board will institute this policy and inform all vendors that if any owner calls with questions that they must first have board approval to do so to keep costs down. Spring clean up/Social event: it was decided that the board would have Marcy’s crew proceed with normal spring clean up and make the social event more of a normal gathering rather than a clean up to increase the turnout. This discussion then went towards items that the board wants Marcy to pursue/do this upcoming summer season. These items included sealing and repairing of the driveway/asphalt, deck repair, street sweeping of the parking lot, repairs and upgrades to flower/planter boxes, common area space and personal use of that space, LED lighting change outs, gutter repair and re-routing for the snow melt systems, French drains for drainage, new placement of bike racks, establishing and getting a signed copy of the rules from every owner on file to help with rule enforcement, and deck repairs and materials to use with these repairs. The board is going to have Stephanie Fanos move forward on writing an amendment to our bylaws as directed by the membership at the annual meeting. The next meeting date was set for sometime during the week of May 15th to the 20th due to so many members being out of town for off-season. The meeting was adjourned at 7:49pm by unanimous consent.