Members Present Members Absent

MINUTES CITY OF TULSA 2012 MULTI-HAZARD MITIGATION PLAN UPDATE COMBINED COMMITTEE MEETING Thursday, April 12, 2012; 1:30 pm Members Present Members Absent Robison, Bill CoT, Project Mgr. Swift, Mark, Hazards Consultant Flanagan, Ron Hazards Consultant Baker, Michael CoT Mack, Annalise Hazards Consultant Brierly, Kyle CoT SDHMAB Berry, Dave Realtor Cheatham, Gary CoT SDHMAB Bledsoe, Bob CoT, Communications Dolman, Lucy CoT Park Dept. Combs, Sara Kelly Mortgage Officer Easter, Curt TAEMA Evicks, J.K. Bama Co. Finn, Dr. Judith CoT SDHMAB Hall, Richard CoT FD Foster, Roy CoT Lovell, Tim Tulsa Partners Jolliff, Roger TAEMA Meloy, Kim CoT, Communications Lester, Michelle CoT Miller, Josh State Farm Insurance Patton, Ann CoT SDHMAB Roberts, Bob CoT SDHMAB Price, Sue CoT Siddiqui, Sheryl Language & Culture Skimbo, Jami CoT Warlick, Theron CoT Planning Spencer, Kathryn CoT Steele, David CoT Permits , Townsend, Henry TCC LEPC Wakefield, David RDF&A Consultants

Call to Order The meeting of the City of Tulsa 2012 Multi-Hazard Mitigation Plan Update Combined Citizens and Technical Advisory Committee was called to order by Project Manager Bill Robison at 1:30 pm, Thursday, April 12th, 2012, Engineering South Bldg., Room S-328, 2317 S. Jackson Ave., AGENDA: Introduction of participants; Sheryl Siddiqui reported on the status of the Language & Culture Bank translations, making PSAs on getting people ready to deal with hazards. Completed include English, Spanish, Burmese, & Russian; yesterday we recorded Chinese, Hmong, Vietnamese & African-American. Today we will do Arabic, Urdu, Turkish, and Sign Language. Also reached out to Perry Broadcasting, an African-American owned media company which has agreed to run PSAs on the MTUL weekend show. Additionally, PSAs will be shown at upcoming cultural festivals & on TGOV & TCC TV channels. Bill Robison (BR)- Can we get them to mention the Hazard Mitigation Plan? Multi-Hazard Mitigation Plan 1. Multi Hazard Mitigation Plan Update Flanagan (RDF)- Today we are going to do a quick overview of the Planning Process PP 1 City of Multi-Hazard Mitigation Plan Update PP 2 Consultants: Flanagan, Swift & Wetmore

Flanagan & Associates, LLC 1 Tulsa 2012 HM Plan Update PP 3 Tornado Cloud RDF- We are subject to severe weather patterns in Oklahoma. PP 4 Greensburg, Kansas Tornado devastation PP 5 Picher, OK May 30, 2008 Tornado destruction PP 6 Oklahoma Natural Hazards Insurance Losses graph. RDF- Oklahoma has the 3rd highest insurance rates in the nation; How are we going to get the community, various institutions and organizations to engage in this planning process and take it seriously? Getting people’s attention is going to be our big challenge. Discussion of insurance losses. PP 7 Plan Objective: To provide guidance for community activities for the next five years. PP 8 Objectives of Mitigation Planning: 1. To identify the Hazards that could impact the community; 2. Identify who those vulnerable populations are; 3. and to identify measures that can reduce or eliminate (mitigate) the losses upon the community. PP 9 Mitigation Planning Process: Step 1. Organize to Prepare the Plan. PP 10 Tulsa 2012 HM Plan Project Timeline: (RDF): 36 month Period of Performance; We have 1 year to prepare the Plan and get it submitted to the State & FEMA. PP 11 Tulsa Storm Drainage & Hazard Mitigation Advisory Board PP 12 Steps 2 & 3- (RDF) Public participation is going to be our greatest challenge. PP 13 Meaningful Citizens Participation & Involvement; (RDF) Tulsa Partners did a wonderful conference on A Day With out Business, business continuity conference. PP 14 List of Tulsa Hazard Mitigation Plans- (RDF): How do these various Plan work together? Tim Lovell (TL) Also the City of Tulsa Sustainability Plan needs to be coordinated with as well; PP 15 Other Tulsa Plans- (RDF) Other related planning processes include the Community Rating System (CRS) Plan, and the update of the Emergency Operating Procedures (EOP); Need an inventory and update of all of the Critical Facilities; PP 16 Flood-related Planning Processes PP 17 Map of Inventory of Higher Education Critical Facilities PP 18 Hazards Study Schedule: March 2012 Organize to Prepare the Plan April 2012 Introduction, Plan Process Overview May 2012 High Winds, Tornadoes, Safe Rooms\ June 2012 Extreme Heat, Drought July 2012 Haz Mat, Transportation Hazards, LEPC August 2012 Earthquakes, Expansive Soils, Building Codes Sept. 2012 Urban Fires, Wildfires Oct. 2012 Floods, Dam & Levee Failures Nov. 2012 Severe Winter Storms Dec. 2012 Lightning, Hail, Warning Systems Jan. 2013 Hazards Review/Mitigation Measures

Flanagan & Associates, LLC 2 Tulsa 2012 HM Plan Update PP 19 `Moore, OK 1999 Tornado Path PP 20 Joplin, MO Tornado Destruction (RDF)-Discussion of the Joplin Tornado and critique of the recovery process. PP 21 Tulsa Tornado Scenario PP 22 Tulsa City Council Districts; (RDF)- We want to try a different approach in this Plan. We want to consider, rather than do this plan at the community level, to do the plans at the Council District level. PP 23 City Hall in the Neighborhood PP 24 City Departments Displays and Booths PP25 Bill Robison & Hazard Mitigation Plan Booth PP 26 District 1 Site-Specific Hazards map PP 27 District 2 Haz Mat Sites PP 28 Council District 2 PP 29 Council District 3: Theron Warlick (TL)- It’s definitely important to take Hazards into account when we do these Small Area Plans. It’s a little different scope than we are used to, but we need to take these considerations into account. PP 30 Council District 4 PP 31 Council District 5 PP 32 Council District 6- (RDF) This is where the future growth is going to be taking place. Look at the Expansive Soils. How are we going to mitigate that hazard in future development? PP 33 Council District 7 PP 34 Council District 8 PP 35 Council District 9 PP 36 Post Disaster Recovery Planning- (RDF) Discussion on the importance of a Champion, elected official advocate for a successful planning process and effective Hazard Mitigation. Bill Robison (BR):; Bob Bledsoe (BB)): Bob Roberts (BRob): PlaniTulsa used Social Media very effectively; hit the civic organizations, Elks, etc.; Travis Meyer, Tom Bennett, PP 37 Contacts for More Information PP 38 The End The April Power Point presentation can be viewed at: www.rdflanagan.com/Tulsa/MHMP2012Update/Tulsa_HM_2012_Update.ppt The Audio recording of this meeting can be accessed at: www.rdflanagan.com/tulsa/mhmp2012update/COT_MHMP_12-04-12.wma The meeting was adjourned at 11:15 am. The next meeting will be Thursday, May 10th at 1:30 pm. Consultant will notify Team Members by e-mail on the Monday before the meeting. Meeting was turned back to Bill Robison, and meeting was adjourned at 12:00 pm. Respectfully submitted,

Bill Robison, P.E., CFM, Project Manager

Flanagan & Associates, LLC 3 Tulsa 2012 HM Plan Update Ronald D. Flanagan, CFM, Consultant

Flanagan & Associates, LLC 4 Tulsa 2012 HM Plan Update