Friess Lake School District s4

FRIESS LAKE SCHOOL DISTRICT Towns of Richfield and Erin

MINUTES

April 29, 2013 Regular School Board Meeting

MEMBERS PRESENT: Ellen Duhamel, President STAFF PRESENT: John Engstrom, District Administrator Tom Wolff, Vice-President Denise Howe, Business Manager Jennifer Setterlun, Clerk Tony Kellicut, Treasurer John Tennessen, Member at Large

I. The regular meeting of the School Board of the Friess Lake School District was called to order by Board President Ellen Duhamel at 5:01 P.M. The meeting was posted at Friess Lake School, Richfield Town Hall, Erin Town Hall, Hartford Times Press, WTKM Radio Station, and the Journal/Sentinel-Cedarburg Office.

II. Roll call was taken. A quorum was verified. Jennifer Setterlun arrived at 5:25 P.M. John Engstrom and Denise Howe were also present. Others present, see attached.

III. The Pledge of Allegiance was led by John Tennessen.

IV. School Board Reorganization A. Tom Wolff nominated Ellen Duhamel as President, Tony Kellicut 2nd; 3 aye and the motion carried. B. Ellen Duhamel nominated Tom Wolff as Vice-President, Tony Kellicut 2nd; 3 aye and the motion carried. C. Tom Wolff nominated Tony Kellicut as Treasurer, Ellen Duhamel 2nd; 3 aye and the motion carried. D. Tom Wolff nominated Jennifer Setterlun as Clerk, Ellen Duhamel 2nd; 3 aye and the motion carried. E. Tom Wolff nominated John Tennessen as Member at Large, Tony Kellicut 2nd; 3 aye and the motion carried. F. Tom Wolff nominated Denise Howe as Deputy Clerk, Tony Kellicut 2nd; 3 aye and the motion carried.

V. Student/Staff Presentations A. There were no presentations at this time.

VI. Open Forum A. There was no one present for Open Forum.

VII. Recognition, Appreciation, Awards A. John Engstrom congratulated John Tennessen for being elected to the School Board. He also thanked Tom Wolff for stepping up and running one more time. B. John Engstrom congratulated Brendan Anderson for receiving top honors for his trumpet musical piece at a band competition recently at UWM. C. John Engstrom thanked Denise Howe for all of her budget work recently planning for the 2013-2014 school year. D. John Engstrom thanked Deb Thomsen and Kathy Nelson for all of their work in our literacy and Response to Intervention programs that they have been doing this school year. He further mentioned that he is please with a number of data driven modifications that have been made to instruction and a great deal of powerful conversations occurring as the literacy program proceeds.

VIII. Group Reports A. Jennifer Setterlun reported for FLAG that the FLAG/FLAC Board will consist of four people and the fundraising will be very pared down for next school year. B. It was reported that the Athletic Committee is busy with volleyball conference arrangements.

IX. Approval of Minutes A. Tom Wolff made a motion to approve the March 31, 2013 Regular School Board meeting minutes as presented, Jennifer Setterlun 2nd; 4 aye and the motion carried unanimously.

H: Denise/042913 Regular School Board meeting minutes 1 X. Approval of Financial Reports and Bills Payable A. Jennifer Setterlun made a motion to approve the March 31, 2013 Financial Reports as presented, Tony Kellicut 2nd; 4 aye and the motion carried unanimously. B. Denise Howe discussed the preliminary 2013-2014 Budget. Fund 10 revenues were specifically reviewed as well as the fund balance.

XI. Student Achievement Reports and Updates A. Enrollment Report 1. The 2012-2013 enrollment as of April 25, 2013 was reported as follows: Preschool Speech - 1 EC-0 4K-18 5K-12 1-25 2-21 3-22 4-25 5-33 6-33 7-33 8-42 Total: 265 2. There were no changes in enrollment since the March meeting. B. John Engstrom reported that Open Enrollment applications are due tomorrow, April 30, 2013. C. John Engstrom updated the Board on 2013-2014 scheduling. D. John Engstrom discussed with the Board a literacy assessment that will be performed by CESA 6 this spring and fall. E. John Engstrom reported that there hasn’t been anything new recently in his discussions regarding K-8 and K-12 systems in the districts near Friess Lake. F. John Engstrom reported that two sessions of summer school were still planned and that registrations are coming in slowly. G. John Engstrom reported that 4K/5K registration for 2013-2014 is so looking like 13 at 4K and 19 at 5K. H. John Engstrom continued to discuss his desire to obtain a “Makers” grant for materials for a new class option at the middle school level. He further reported that George Herro, CPA and resident, is willing to investigate and help FLAG become a 501(c)(3) organization as required by the grant. I. Tom Wolff made a motion to appoint George Herro, CPA as the lead consultant in establishing a 501(c)(3) entity through our new parent/athletic organization, Tony Kellicut 2nd; Motion carried unanimously. J. John Engstrom updated the Board on the progress of next school year’s technology equipment plans for the 1:1 Initiative. K. John Engstrom and the Board discussed the state budget and the potential impact of the voucher program.

XII. Personnel Items A. Tony Kellicut made a motion to approve Deb Thomsen as an Instructional Coach effective with the 2013-2014 school year as presented, John Tennessen 2nd; Motion carried unanimously. B. Tony Kellicut made a motion to increase the FTE of Candace Ellefson from part time middle school teacher in 2012-2013 to 100% FTE 4th grade teacher effective with the 2013-2014 school year as presented, Jennifer Setterlun 2nd; Motion carried unanimously.

XIII. Board Reports and Updates A. General Board Communications 1. It was reported that the Staff Appreciation Dinner will be held at Bilda’s on Monday, May 6th at 3:30 P.M. 2. Staff Recognition gifts were discussed. B. Board President’s Report – Ellen Duhamel 1. There was not a president’s report at this time. C. Clerk’s Report – Jennifer Setterlun 1. Jennifer Setterlun reported that the Spring School Board election was held on April 2, 2013. Tom Wolff received the highest votes and will be serving a new 3 year term. John Tennessen received the second highest votes and will be serving the 1 year that remains on a previous term vacated by a School Board member who resigned. D. School Marketing/Visioning 1. It was reported that the school Facebook page has slowly been receiving followers and that information about upcoming events and student accomplishments are being posted. 2. It was reported that the school Marketing Flyer has been mailed to district residents. F. The Board did not discuss their book study this month.

XIV. Building and Grounds Reports and Updates A. An update on school security equipment, monitoring and communications was discussed. A few glitches in using the “fobs” instead of door keys by individuals renting the building were discussed and will be looked into. B. It was reported that the office staff will be trained, specifically the secretary, on using the school’s new Skylert messaging system and that a test message will be coming out shortly.

XV. Policies A. There were no policies discussed at this time.

H: Denise/042913 Regular School Board meeting minutes 2 XVI. Future Agenda Items A. The Board discussed future agenda items such as: the AMSAC athletic conference, scheduling and the facility use application B. The next regular School Board meeting was scheduled for May 21, 2013 at 5:00 P.M. and the June meeting was scheduled for June 25, 2013 at 5:00 P.M. Tony Kellicut reported that he will not be able to attend the June meeting.

XVII. At 7:19 P.M., Tom Wolff made a motion to adjourn, John Tennessen 2nd; Motion carried unanimously.

______Ellen Duhamel, President Jennifer Setterlun, Clerk

H: Denise/042913 Regular School Board meeting minutes 3