Personal Business Letters

Name:______Keyboarding

Date: ______

A Personal Business Letter is a letter used when an individual writes to a business. Examples of personal business letters are the letters individuals write to companies requesting information or complaining about a product.

In this unit, we will review the formatting guidelines for preparing personal business letters. Note that the personal business letter is typed on plain paper, NOT company letterhead.

The PARTS of a Personal Business Letter are as follows:

Name:______Keyboarding

Date: ______xx Chaney/xx Turner

Personal Business Letters

A Personal Business Letter is a letter used when an individual writes to a business. It is necessary to include the writer’s address (YOU are the WRITER) in the letter. This allows the company to reply back to the sender.

Directions: Change your font to Cambria 12pt.

1. Type the following personal business letter found on the next page.

2. Change your top margin to 2.5”

3. Change the left and right margin to 1”.

4. Type your address ONLY at the top in this format: Your Street Address New Hyde Park, NY 11040 Today’s Date

5. Type the date, press return 5 x.

6. Type in the INSIDE ADDRESS found on Page 3. Single Space.

7. Press Return 2x. Key in a proper Salutation (ex: Dear Mr. Bieber:)

8. Do not forget to put a COLON after the salutation. Press return 2x after the salutation

9. Continue with the letter with the appropriate spacing. DO NOT tab in for the paragraphs. Keep them in single spacing.

10. After the closing, return 5 x

11. Type your first and last name. Save as xx Chaney in the PBL folder. Then complete xx Turner.

2 Your Street Address New Hyde Park, NY 11040 Today’s Date

Mr. Andrew Chaney 324 Brookside Avenue Salem, OR 97304-9008

Dear Mr. Chaney:

Thank you for taking time out of your busy schedule to speak to our Aspiring Musicians Club. It was great learning more about the “Masters” from you.

I particularly enjoyed learning more about the German composers. It is amazing that so many of the great musicians (Johann Sebastian Bach, Ludwig van Beethoven, Robert Schumann, Felix Mendelssohn, and Richard Wagner) are all from Germany. It is my goal to continue my study of music at the Staatliche Hochschule fur Musik Rheinland in Germany once I graduate from college.

Your insights into what it takes to make it as a professional musician were also enlightening for our members. Those of us who want to become professional musicians know we have to rededicate ourselves to that goal if we are going to be successful.

Thank you again for sharing your expertise with our club.

Sincerely,

Your Name

Your Address Your City, ST Zip Code April 7, 2018

Ms. Patricia Turner Tree Conservation Committee 1000 Fernhaven Avenue Louisville, KY 40201

Dear Ms. Turner:

Thank you for showing interest in starting an ecology organization in your town. I have included some information about our organization that might assist you in getting started.

Recycling Program. Our major focus has been paper and pop can recycling. Our first project was to decorate boxes and place them in the local schools where teachers and students agreed to recycle their paper. We now pick up paper weekly and transport it to the city-recycling center.

Seedling Program. Each fall, we assist our elementary school’s fourth grade class in planting trees on school property. We pay for and deliver the trees. Students plant 25 seedlings behind their classroom each year. Students also monitor and record tree growth as part of a continuing science project.

We prune the trees and add mulch each fall. We also supply education materials to the schools in our district. Please contact me if I can be of further assistance.

Sincerely yours,

Your Name

4 Name: ______Keyboarding

Date: ______

Parts are MISSING in this Personal Business Letter

The Job:

In this assignment, you must type in “proper format” a Personal Business Letter. It is important that you apply proper formatting. Refer to your notes or past files, for the correct format. Supply your name and address after the closing. Use a serif font like Century Schoolbook or Times New Roman.

Your Address Your City, State and Zip Current Date

Ms. Bobbi Ray, Director Personal Development Division 3839 White Plains Drive Bronx, NY 10467-1910

Dear Ms. Ray:

Thank you for the brochures describing programs that are available through Office Systems Publishing Corporation.

Please send me, on a ten-day free inspection basis, the following video programs. The first is How to Face an Audience with Poise (Cat. No. 14-2.1.8), and the second is The Employment Interview (Cat. No. 14-2.1.8).

These programs will be viewed for possible use in workshops and seminars for my Business Communications class.. Your prompt attention to this request will be greatly appreciated.

Something is missing here!!!! Add it

Name: ______Keyboarding

Date: ______xx Mel Lee

Personal Business Letters-- Needs proper spacing

A Personal Business Letter is a letter used when an individual writes to a business. It is keyed on plain white 8 ½ x 11 paper.

Directions:

1. Type the following Personal Business Letter

2. Change your top margin to 2.5”

3. Select either Times New Roman or Century Schoolbook for your font.

4. Save as xx Mel Lee in the PBL folder.

5. The spacing is WAY off. Put in the proper spacing.

6. You must supply your name at the bottom

6 Name:______Keyboarding

Date: ______

Personal Business Letter

Do Now Determine whether the following statement are true or false.

_____1. Use the personal business letter to write to businesses.

_____2. All letter parts are placed at the left margin.

_____3. The sender’s address is for the person writing the letter.

_____4. The personal business letter inside address is for the person receiving the letter.

_____5. A person’s title in a personal business letter is usually placed on a separate line.

_____6. Street and Road may be abbreviated.

_____7. The date must not be abbreviated.

_____8. The state must be typed in full (ie: New York not NY) in the Inside Address as well as the Sender’s address.

_____9. The following is a correct salutation: Dear Jenny Jones:

_____10. The following is a correct closing: Sincerely Yours,

_____11. Type a colon at the end of personal business letter closing.

_____12. The first letter of all words in an address must be capitalized.

_____13. Describe the mistakes in this inside address: ______

______

______Page 7 ______

Name: ______Keyboarding

Date: ______xx Carter

Personal Business Letter from Unarranged Text

Directions:

1. Type the following personal business letter. Do not forget the DATE!

2. Change your margin to 2.5”, 1,1,1.

4. Change your font to Century Schoolbook

5. Save as xx Carter

6. As you can see the letter parts are NOT in the right format. Unscramble and put it in the PROPER order with the PROPER spacing after each letter part!!!! Please provide a salutation and a closing!

Your Street Your City, NY 11040

Mr. Elden Carter, 7257 Charles Place, Omaha, NE 68114

In a recent issue of Office Careers, I read with high interest your article about personal characteristics needed by successful office workers. Your examples seem to suggest that you were speaking of workers who had been on the job for a number of years.

Although these personal traits are important for beginner workers as well, I am also interested in the skills firms such as yours require for entry-level employment. I will soon be entering the workforce and would like to know the areas in which I am qualified, as well as the areas in which I could still use some training.

If you have written an article on this topic, would you please share it with me? If you do not have an article readily available, I would appreciate if you could respond to me by letter, including your thoughts on this subject. Either way, I appreciate your assistance.

8 Page 9 Name: ______Keyboarding

Date: ______xx Fender

Personal Business Letters need proper spacing!

A Personal Business Letter is a letter used when an individual writes to a business.

Directions:

1. Type the following personal business letter

2. Change your top margin to 2.5.”

3. Change the left and right margin to 1.”

4. Select either Cambria 12pt. or Century Schoolbook.

5. Save as xx Fender

6. The spacing is WAY off. Put in the proper spacing.

7. You must supply your name at the bottom.

10 Name: ______Keyboarding

Date: ______

Personal Business Letter

with Errors The Job: In this assignment, you must type in “proper format” a Personal Business Letter. There are many errors in this letter. Can you find them all? Supply your address at the top before the date.

Current Date Something BIG is missing above the date

Ms. Jacob Reis, Manager Longhorn Department Store 3 errors in the Inside 1366 South State St Address Chicago, ILLINOIS 60616

Dear Mr. Reis 1 error here

Thank you for sending me an application for the position of part-time clerk in your store.

I am currently working part -time as a clerk at the One-A Supermarket. My cooperative education teacher assistend me 3 errors here in obtaining this postion, and I have been on this job for 2 years.

As is requested on the form, I am asking that the letters of recommendation be sent to you. You will receive letters from my cooperative teacher, current employer and scout leader within the next few days. The high school administration office Looks good will send you a transcript of my grades.

As I indicated in my letter of application. I will be completeing high school in June, and will enroll at Northern Illinois University in September. I am pleased with the positon you are offering me, and I know the position will assist me in 3 errors financing my college education.

I look forward to meeting you, my fellow employees, and our Missing the Closing customers in June. Type it in. Use your name!