Some of the Information Available on the Site Is, but Not Limited To

Welcome to the Wood Badge 2016 website which can be accessed by going to http://wb2016.org. This site has a huge amount of information on it and will be used to allow both Staffers and Participants access files, presentations, and to obtain up to the date information about the 2016 Wood Badge course.

If there is any information you would like added to the site or find any errors, please email [email protected] so we can get the information updated accordingly. Make sure you provide us details down to the page or post which needs to be corrected.

Some of the information available on the site is, but not limited to:

Public Information Staffer Information •Wood Badge Information •Internal Staff Access •Course Specifics •Staff Communications •Staff Information and BIOS •Previous Course information for •Participant related documents 2009-2014 •Participant resources •Staff Documents •Participant surveys •Presentations •Mailing list information and (Templates,Drafts,Final) updates •Staffer Mailing Lists (Staffers, TG, •Gilwell Gazettes FQM) •Dropbox management and access information

The next few pages will help identify some of the more important sections of the site, but I encourage you take 30 minutes to move around the site so you can get to know it and provide instructions to participants as needed. BREAKING NEWS AND STAFFER COMMUNICATIONS

There are two different locations where up-to-date information will be posted. One of these is only available to the Staffers, while the other is available to the general public. This is how information is sent out to participants and staff. For the Staffers Communications, you need to hover over the Staffers menu option and select Communications.

The other area is called “Breaking News” which can be found on both the menu bar and the main home page of the site. This is where most of the information will be provided about the course. As we get close to the start of the course, please make sure you check out this page for up-to-date information pertaining to the course!

LOGGING ON THE SECURED SECTION OF THE WEBSITE

In order to access the secured side of the site which contains information for the Staffers you will need to log on using your ID and PASSWORD which you have been provided. If you are not able to log in, please email [email protected] for assistance.

To log onto the site you will need to click on “Access Internal Staff Site” which can be found under the picture of our fearless Course Director. After selecting this option, you will be presented with the log in screen

After you enter the correct information you will see the main home page, but it will have an additional option called “Staffers”. STAFFERS SECURED MENU OPTIONS

If you hover over “Staffers” you will be presented with the options available to you.

 Communications is information restricted to Staffers

 Resource Submission allows you to submit documents

 Documents and Resources provides you access to the Staffers Drop Box files where you can download them.

 Previous Courses is the repository for previous courses which are available.

 Dropbox Management provides information about Drop Box, allows you to download and install it on your computer if you wish, and request access to the Drop Box files on your computer.

 Manage Mailing Lists permits you to update your mailing lists as well as provide information pertaining to whitelisting emails if they end up in your SPAM folder.

 Update Profile/Password allows you to update your password or profile information on the website.

RESOURCE SUBMISSION

If you have a presentation or other information that you need to submit, you can email the document to [email protected] or you can use the following Resource Submission option. This option is available directly off the Staffers menu options. You will need to enter in all the fields, select the file you want to submit, and click “Process Resources/File Submission”. Please note depending on the size of the file, this might take a little time. EMAIL providers normally allow between 10-15MB uploads, so if your document is larger you should use this process. DOCUMENTS AND RESOUCES

Documents which pertain to the Wood Badge 2016 course will be available under this link. This provides you FULL ACCESS to all the documents without having to

Once selected the Staffers Document folder will be provided.

If you have ANY ISSUES getting one of the files, you can link directly to Drop Box and download the files from there which is separate from the website. You will notice that every Drop Box folder has an option to connect directly at the bottom of the list of files/folders.

PREVIOUS COURSES

If you would like to obtain information from some of the previous courses for research, you can use this option and select the course. As we obtain the past courses, they will be added this location. DROP BOX MANAGEMENT

Drop Box is where all the files are located for the course. This allows integration to the website for easy access as well as access directly from your workstation if you wish. Drop Box is setup so most of the documents can be easily obtained directly on your workstation if you install Drop Box and setup the free 2G account. You can select only to have some of the folders or all of them on your workstation. If you do not want to install Drop Box or do not have enough room in your Drop Box account, you can always access everything from the website under Documents and Resources.

To install Drop Box on your workstation, select Drop Box Management, Drop Box Information. DROP BOX MANAGEMENT - continued

Once you install Drop Box you will need to request what areas you want synced to your workstation. You can do that under Drop Box Management, Drop Box Access Request. PRESENTATIONS

All the presentations are available under the Staffers, Documents and Resources, Presentations.

You will see four different dropdowns available.

 Presentation – Videos and Clips – All the videos, music, and video clips which are used in the presentations

 Presentation Templates – These are the 2013 full presentations which you should use as your start. These were all used in 2013 and can be used now with any updates you want to make. The presentations for 2014 are also available if you want to add any content from them. Please use the 2013 as your base.

 Presentations – Drafts – These are the presentations after you update them and before I finalize them.

 Presentations – Final – These are the course ready version of your presentation.

Please note as presentations go from Template to Draft to Final, they are deleted from the previous version. This allows us to make sure we do not pull the wrong version if updates are required. PRESENTATIONS - continued

Here is an example if you selected Staffers, Documents and Resouces, Presentations, Presentations - Templates

Once you select Presentations – Templates you will be shown that folder in Drop Box.

PRESENTATIONS - continued

Then when you select WB2013 you see the following: GOOGLE CALENDAR REQUEST

We use Google Calendar to track all the events and meetings for Wood Badge 2016. This allows one central location which ensures we do not schedule over top of each other. This calendar is also displayed dynamically on the website Calendar of Events. If you would like access to this calendar in your Google Calendar profile you can request it at Course Specifics, Wood Badge Course Calendar, Google Calendar Request. Once you complete the form, we will add your Google ID to the Wood Badge 2016 Calendar. LOG OFF THE SITE

It is very important that you log off the website once you finish working on it. Once completed, please click Logoff from the main menu. The system will log you off after 30 minutes of not activity, but it is always a good idea to log off.