Board of Finance

BOARD OF FINANCE Minutes of the August 6, 2013 SPECIAL Meeting

Chairman Cornelius O’Leary called the special meeting of August 6, 2013, to order at 6:30 P.M.

Board Members Present: Cornelius O’Leary, Chairman Douglas Glazier Michelle Hill Michael Ciarcia Norman Boucher Stephan Brown, Jr. Paul Harrington

Board Members Absent: Sandra Ferrari

Also in Attendance: Barbara Bertrand, Finance Director Steven Wawruck, First Selectman Gary Ruggiero, Chief, Fire Department Les Koziara, Business Manager, WL Public Schools Steve Mills, Facilities Manager, WL Public Schools Scott Lappen, Director, Public Works

Stephan Brown, Jr., Alternate Member, will be voting for Board Member Sandra Ferrari for this evening’s proceedings.

PUBLIC INPUT:

There was none.

DISCUSSION, REVIEW, AND ACT REGARDING THE RECOMMENDATION OF APPROPRIATION AND BOND AND NOTE AUTHORIZATION:

A. TOWER 1 FIRE TRUCK REFURBISHMENT

Chief Gary Ruggiero was present for discussion with the Board. Chief Ruggiero began by stating they are looking to refurbish and remount the 1990 Power Ladder. He stated it is an Aerialscope, which is owned by Seagraves. He stated only the original manufacturer can certify the Boom to today’s standards. He stated Seagraves will place a new chassis underneath and will completely redo the Boom, Board of Finance Minutes of August 6, 2013 Special Meeting Page 2

and they will re-certify as a new apparatus. He stated the quote they have received from Seagraves was $1,100,000.00.

Barbara Bertrand stated upon acceptance at the Town Meeting and the Referendum, the truck will be picked up by Seagraves, and we will not require any payment for approximately nine or ten months and at that time we will BAN. Ms. Bertrand stated that only $125,000 was in the budget for a first installment on a leased truck.

Norman Boucher questioned the warranty period. First Selectman Wawruck stated the warranty would be the same as a new truck. He stated we would also be saving $300,000 by refurbishing. He also stated a discussion regarding the method of payment can be discussed at a later date.

Michael Ciarcia questioned how long the truck will be out of service and if there were any concerns. Chief Ruggiero stated approximately six months and they will have coverage from other towns.

Chairman O’Leary asked the Board for further questions. There were none.

Michelle Hill introduced the following resolution, which was seconded by Stephan Brown:

RESOLVED, that the Board of Finance recommends that the Town of Windsor Locks appropriate $1,125,000 for the refurbishing of a Tower 1, Aerialscope fire truck; and that the Town issue bonds and bond anticipation notes in an amount not to exceed $1,125,000 to finance the appropriation.

The resolution was approved by six votes in favor and zero votes opposed.

B. BOARD OF EDUCATION ADA CIVIL RIGHTS COMPLIANCE PROJECT

Les Koziara, Business Manager, and Steve Mills, Facilities Manager, were present for discussion with the Board. Mr. Mills stated they are required to install wheel chair lifts in the Band and Lecture rooms, there are bathrooms needing walls and doors, the stair treads need to be replaced since they are trip hazards, and miscellaneous rooms need to be made more ADA accessible. He then stated they have recently been advised they have PCB’s in various building materials.

Mr. Mills stated they had believed $400,000 would cover the ADA projects, however the PCB’s may drive the cost higher. Ms. Koziara stated they will be reimbursed at Board of Finance Minutes of August 6, 2013 Special Meeting Page 3

55%, which would also include the PCB’s. Ms. Koziara also stated the project has to be funded before they can apply to the State of Connecticut for reimbursement.

Chairman O’Leary asked the Board for further questions. There were none.

Douglas Glazier introduced the following resolution, which was seconded by Michael Ciarcia:

RESOLVED, that the Board of Finance recommends that the Town of Windsor Locks appropriate $210,000 for ADA required code improvement to bathroom and locker room facilities, stairwells, band room and lecture rooms at Windsor Locks High School; and that the Town issue bonds and bond anticipation notes in an amount not to exceed $210,000 to finance the appropriation.

The resolution was approved by six votes in favor and zero votes opposed.

C. DPW – SANITARY SEWER, DRAINAGE AND ROADWAY RECLAMATION/PAVING AND CURBING FOR: FERNWOOD DRIVE/NORTHWOOD DRIVE AND POPLAR STREET/MABEL STREET

Scott Lappen, Director, Department of Public Works was present for a discussion with the Board.

Mr. Lappen began by stating there are four roads in the northeast section of town, that need to have sewer, drainage, paving and curbing improvements. He stated the project may begin in the fall and finish in the spring.

Chairman O’Leary asked the Board for any questions. There were none.

Michelle Hill introduced the following resolution, which was seconded by Stephan Brown:

RESOLVED, that the Board of Finance recommends that the Town of Windsor Locks appropriate $800,000 for roadway infrastructure projects consisting of: (1) reclaiming, grading, and resurfacing following sanitary sewer and drainage improvements on Fernwood Drive and Northwood Drive; and (2) reclaiming, grading, and resurfacing following sanitary sewer and drainage improvements on Poplar Street and Mabel Street; and that the Town issue bonds and bond anticipation notes in an amount not to exceed $800,000 to finance the appropriation.

The resolution was approved by six votes in favor and zero votes opposed. Board of Finance Minutes of August 6, 2013 Special Meeting Page 4

PLANNING AND ZONING DISCUSSION TO REQUEST LEGAL COUNSEL FUND:

First Selectman Steven Wawruck began by stating before the end of the fiscal year, there was $5,000, which had been set-aside for a legal retainer, however it could not be carried over to the next fiscal year. The Planning and Zoning Commission is requesting $5,000 for legal counsel fees for changes in the regulations for adult regulated businesses.

Douglas Glazier made a motion to approve the request for $5,000 for legal fees. Norman Boucher seconded the motion. All were in favor. The vote was 6-0, and the motion was approved.

CHAIRMAN’S INPUT:

There was none.

PUBLIC INPUT:

Steve Mills of Windsor Locks has some information regarding the High School Window and Heating Project he would like to share with the Board. He handed out a project timeline for the Board to review.

After a brief update, Chairman O’Leary stated the Board will review the information and will discuss with the Board of Education at a future meeting.

Mr. Mills also thanked the Board for supporting the pool, which is now opened.

A motion was made by Norman Boucher, seconded by Douglas Glazier, to adjourn. The vote was unanimous and the meeting stood adjourned at 7:50 PM.

Respectfully Submitted,

Linda A. Kuchta Recording Secretary CERTIFICATE AS TO BOARD OF FINANCE MINUTES

I, Linda A. Kuchta, Secretary of the Board of Finance of the Town of Windsor Locks, Connecticut, hereby certify as follows:

1. Attached hereto is a true and complete copy of that portion of the minutes of the meeting of the Board of Finance of the town of Windsor Locks, Connecticut held on August 6, 2013, pertaining to the introduction, discussion and action on resolutions recommending the appropriations for (1) ADA required code improvement, (2) roadway improvements, and (3) and fire truck refurbishing, and the issue of bonds and bond anticipation notes to defray said appropriations. A copy of the minutes has been filed with town Clerk and the First Selectman.

2. Notice of the meeting was mailed at least one week prior to the meeting by first class mail, where practicable, to every person who had filed a written request for such notice.

3. All provisions of the Freedom of Information Act (C.G.S. Sections 1-200 to 1-241) as amended and all regulations adopted by the Board for the conduct of its meeting which were in full force and effect on the date of the meeting referred to in the attached minutes were complied with in connection with the meeting.

Dated at Windsor Locks, Connecticut, this 13th day of August, 2013.

______Linda A. Kuchta Title: Secretary Board of Finance Town of Windsor Locks