Regular School Board Meeting s9

PHOENIX-TALENT SCHOOLS Regular School Board Meeting Thursday, July 6, 2017 7:00 p.m. – District Office MINUTES

CALL TO ORDER  _The meeting was called to order at District Office at 7:05 p.m. by Chairman Prewitt. Other Board Members present: Rick Nagel, Sara Crawford, Dawn Watson and Nate Shinn. Absent: Shana Vos. Also present: Superintendent Brent Barry and Board/Executive Asst. Denise Skinner.

ELECTION OF  Chairman Prewitt opened the floor for nominations for the position of OFFICERS Chair of the Board for 2017-2018.

 Craig Prewitt was nominated for the position of Chair of the Board by Director Crawford.

 No other nominations were proffered for the position of Chair.

 Craig Prewitt was elected to serve as Chair of the Board for the 2017- 2018 fiscal year as per the following vote:

Ayes: Crawford, Shinn, Nagel, Watson Noes: None Absent: Vos Abstain: Prewitt

 Nate Shinn was nominated for the position of Vice-Chair of the Board by Director Crawford.

 No other nominations for the position of Vice-Chair were proffered.

 Nate Shinn was elected to serve as Vice-Chair of the Board for the 2017- 2018 fiscal year as per the following vote:

Ayes: Crawford, Nagel, Prewitt, Watson Noes: None Absent: Vos Abstain: Shinn

ACCENTUATE THE  Director Shinn met with Cally, Brenda Selee and Mary Nitcher and they POSITIVE were adding a few positions due to measure 98. The purpose of the meeting was to code the positions at the appropriate hourly rate. He felt that was good news and a positive step since we had cut a few positions.

 Chairman Prewitt welcomed Supt. Barry to his first board meeting in his new position. The board is thrilled to have him lead our district. CITIZEN’S  None COMMENTS

SUPERINTEDENT  Supt. Barry wanted to share his excitement of his first week as the REPORT Superintendent. He is looking forward to a great year.

 He mentioned that Sarah Wright did submit a letter of resignation for her board seat which he will address later in the meeting.

 Supt. Barry shared information about the retreat that the administrators had the end of June which was at Callahan’s. They spent time reflecting on the year but also spent time preparing and creating plans for the new school year. Tiffanie Lambert and Dave Ehrhardt were able to join us and that allowed them time to get to know us and plan for the future as well.

 This was Tiffanie’s first week and she has been hitting the ground running. She is doing some analysis of some of the systems and reporting; she has made changes to our website already and is getting us up to date with student services and ADA compliance as well. She also updated some of the information for mandatory reporting.

 With Measure 98, we needed to do some additional coding to some positions so we met with the Union and made the necessary adustments.

CONSENT  Chairman Prewitt presented the Consent Agenda for review which AGENDA included the following:  Approval of  Approval of Agenda Agenda  Approval of Minutes 6/15/2017  Approval of  Designate Brent Barry as Chief Administrative Office/School Minutes for District Clerk 6/15/2017  Designate Cally McKenzie as Asst. Superintendent of Human &  Personnel Business Resources/Deputy Clerk & Tiffanie Lambert as Asst. Report Superintendent of Academics & Student Programs/Deputy Clerk  Designate Cally McKenzie, Tiffanie Lambert, and Brent Barry as Custodians of Funds  Designate Brent Barry as Budget Officer  Designate the Mail Tribune and the Daily Tidings as Official Newspapers  Authorize the purchase of $100,000 Fidelity Bonds for Brent Barry, Cally McKenzie, and Tiffanie Lambert and a $50,000 Fidelity Bond for All Other Employees  Designate A. Kosmatka, Donnelly, and Piels as District Auditor  Designate Depositories for School Funds (See attached list)  Investments (See attached ORS)  Authorize Brent Barry, Cally McKenzie, and Tiffanie Lamabert as Check Signers  Designate Chair and/or Vice-Chair and Brent Barry as Authorized Signatories for Grants  Approve Use of Facsimile Machine for Brent Barry, Cally McKenzie and Tiffanie Lambert.  Designate Thad Pauck of Brophy, Schmor, Brophy Paradis, Maddox & Weaver as Attorney of Record  Designate Hungerford Law Firm as School Law Specialist Counsel  Designate Borrowing Limit of $500,000 for Custodian of Funds  Designate Jon McCalip as AHERA (Asbestos Hazard Emergency Response Act) Compliance Officer  Personnel Report which included the following:

EMPLOYMENT

Jennifer Bakker, as Math Teacher at Talent Middle School. Ms. Bakker is replacing Lindsey Caruso and will be placed on Step 11, Column V+MS of the Licensed Salary Schedule. Effective August 28, 2017.

Blancaluz Brossard, as Executive Assistant of Academics & Special Programs at Phoenix-Talent District Office. Effective August 7, 2017.

Daniel Campagna, as Temporary Part Time Summer School Math Teacher (Migrant-Ed Funded) at Phoenix High School. Effective July 24, 2017.

Noelia de la Cruz, as Temporary Part Time Summer School Instructional Assistant (Migrant-Ed Funded) at Phoenix Elementary School. Effective July 10, 2017 through August 10, 2017.

Chris Dovci, as Temporary Part Time Summer School Kindergarten Instructional Assistant at Orchard Hill Elementary School. Effective August 14, 2017 through August 24, 2017.

Greg Holman, as Custodian at Phoenix High School. Mr. Holman replaces Jorge Zubia and will be placed on Step 3, Range C.1 of the Classified Salary Schedule. Effective July 10, 2017.

Amy Martinez, as Temporary Part Time Summer School Kindergarten Instructional Assistant at Orchard Hill Elementary School. Effective August 14, 2017 through August 24, 2017. Yaneth Ortiz Reyes, as 7.5 Hour Bilingual Student Support at Phoenix High School. Ms. Ortiz Reyes replaces Elizabeth Villagomez and will be placed on Step 1, Range I of the Classified Salary Schedule. Effective August 28, 2017.

Ashley Quay, as 7 Hour Special Education Instructional Assistant at Phoenix High School Effective August 28, 2017.

Ashley Quay, as 3.25 Hour Summer School Special Education Instructional Assistant at Phoenix High School. Effective June 26, 2017 through August 3, 2017.

Jennifer Sandoval, as Temporary Part Time Summer School Kindergarten Instructional Assistant at Talent Elementary School, effective August 14, 2017 through August 24, 2017.

Jennifer Sandoval, as Temporary Part Time Summer School Teacher (Migrant-Ed Funded) at Phoenix Elementary School, Effective July 10, 2017 through August 10, 2017.

Tesla Wright, as Temporary Part Time Summer School Language Arts Teacher (Migrant-Ed Funded) at Phoenix High School. Effective June 26, 2017 through July 20, 2017.

TRANSFER/CHANGE IN HOURS

Lynn Connors, from Elementary Teacher at Phoenix Elementary School to Language arts Teacher at Talent Middle School, Ms. Connors replaces Gary Laipply. Effective August 28, 2017.

Mary Nitcher, from 1 Hour Clerk Typist I/7 Hour Media Manager to .50 Hour Clerk Typist I/7 Hour Media Manager at Phoenix Elementary School. Effective August 28, 2017.

RESIGNATIONS

Anna Karp, as Special Education Teacher at Orchard Hill Elementary School. Effective June 16, 2017.

Jenny Sandoval, as Temporary Part Time Summer School Instructional Assistant (Migrant-Ed Funded) at Phoenix Elementary School. Effective June 28, 2017.

Mike Shunk, as Science Teacher at Phoenix High School. Effective June 24, 2017.  On motion by Director Shinn, seconded by Director Watson to approve of the consent agenda as presented was approved by unanimous consent.

RESOLUTION 17-5:  Chairman Prewitt presented Resolution 17-5: LCRB (Local Contract LCRB Review Board) Designation to the Board for review. This resolution DESIGNATION declares the Board to act as their own contracted group for anything they buy over a certain dollar amount without having to employ a firm or an outside committee.

 On motion by Director Nagel, seconded by Director Crawford, the approval Resolution 17-5: LCRB Designation as presented, was approved as per the following vote:

Ayes: Crawford, Watson, Shinn, Nagel, Prewitt Noes: None Absent: Vos Abstain: None

RESOLUTION 17-6:  Chair Prewitt presented Resolution 17-6: Free/Reduced Lunch. The FREE/REDUCED Board must adopt this resolution for compliance with State and Federal LUNCH Statutes.

 On motion by Director Crawford, seconded by Director Watson, the approval Resolution 17-6: Free/Reduced Lunch as presented, was approved as per the following vote:

Ayes: Shinn, Nagel, Watson, Crawford, Prewitt Noes: None Absent: Vos Abstain: None

ANNUAL AGENDA  Chairman Prewitt presented the Annual Agenda Items for review and ITEMS stated that is was essentially unchanged from last year.

 Director Crawford asked when board policy changes are brought to the board for review, who makes these mandatory or suggested language policy changes? Chairman Prewitt explained that we employ OSBA for a policy service contract to make sure we have our policies up to date based on changes in legislation, law and best practices.

 Supt. Barry said that ATI’s annual review was moved to November to allow them to get their school year started. Chairman Prewitt would like to know when their board meetings are as he would like to attend one.  On motion by Director Watson, seconded by Director Watson, the approval of the Annual Agenda as presented, was approved as per the following vote:

Ayes: Crawford, Shinn, Nagel, Prewitt, Watson Noes: None Absent: Vos Abstain: None

FACILITIES/BOND  Chairman Prewitt asked Director Watson for an update. She said that UPDATE we will have another meeting on Monday. She has been in contact with those who will be participating in the PAC. She will have more information at the next board meeting.

 Director Crawford asked how the meeting at the Rogue Valley Manor went. Supt. Barry said that he and Don Rugraff met with an alumni group and they give their support are willing to help us.

 Supt. Barry said that part of the bond matching funds from ODE required a long range facility plan and they were very impressed with what we submitted. They will be working with Jon for any additional information they need. July 14th is the date we submit the grant to the state.

LEGISLATIVE/  Chairman Prewitt reminded the board that we are working with an 8.2 FINANCIAL million dollar state budget and we may get half of the measure 98 UPDATE money.

 Supt. Barry stated that we have had some teachers go to part time so we are trying to add some interventions for increase in graduation rates and add some classes back with measure 98 funds. Specifically in Math and English as well as Art.

 Chairman Prewitt reviewed the two board policies up for action next POLICY GBMA & meeting noting some specific language changes in policy GBMA. CBG

BOARD GUIDING  Chairman Prewitt presented the Board Guiding Principles for review. He PRINCIPLES said that we will talk about them at the next meeting but noted that the most important one is the one they added last year – The Board shall continue to research and develop priorities for a bond measure to be presented to the community in 2017. He said we are on track to do that.

BOARD MEMBER  Supt. Barry presented a copy of Sarah Wright’s letter of resignation with RESIGNATION the board and shared that she has taken a position in Alaska.  Chairman Prewitt said that we have to accept her resignation and then declare a vacancy. He said it would be appropriate at this time to suspend the rules and make the resignation of Sarah Wright an action item.

 Director Nagel made a motion to suspend the rules and make this an action item for tonight. Director Shinn seconded the motion and it was unanimously approved by the following vote.

Ayes: Shinn, Nagel, Watson, Crawford, Prewitt Noes: None Absent: Vos Abstain: None

 Director Shinn moved to accept the resignation of Sarah Wright from the Phoenix-Talent School Board. Chairman Prewitt seconded the motion and it was unanimously approved by the following vote.

Ayes: Watson, Crawford, Shinn, Nagel, Prewitt Noes: None Absent: Vos Abstain: None

 Chairman Prewitt said that our policy states that we shall advertise for a 20 day period to find an eligible resident from that zone which is zone 1. If an eligible resident cannot be found from zone 1, then we can appoint anyone from the district. That appointee will serve until June 30th of the year when the next regular election is held which is 2019 so this is a two year appointment.

 Chairman Prewitt said that we can declare the vacancy now or we can delay declaring the vacancy to a later date.

 Director Watson felt that we should not delay declaring the vacancy because the attendance of the OSBA conference in November is so important especially for new board members.

 Director Nagel agreed and felt that we have too many things going on and we have a responsibility as a board. He would like to see us move forward in finding a candidate.

 It was agreed, by consensus, that we will declare the vacancy as of Monday, July 10th. The board instructed the secretary to announce the position through normal channels.

ADJOURNMENT/  Chair Prewitt reviewed the Draft Agenda for 8/3/17 REVIEW OF NEXT  The upcoming meeting will be a regular Board Meeting and will include AGENDA the following: Annual Agenda Items Board Policy CBG & GBMA Board Guiding Principles Facilities Update Budget Committee Vacancies & Application Period Board Policy Review Consideration of Board Applicants Legislative/Financial Update. Adjourned at 8:05 p.m.

Brent Barry, Clerk of the Board Craig Prewitt, Chairman of the Board

Recording Secretary: Denise Skinner, Board/Executive Assistant