Superintendent Entry Plan
Outcomes . Establish a plan for approaching the first 100 days as superintendent . Begin to develop key relationships with school district and community constituents . Assess current school district issues and concerns . Identify the formal and informal policies, procedures, and communication strategies within the district . Identify issues to be addressed, establish a list of priorities, and develop an action plan
Prior to day 1 Move family to district Pick a church Attend regular session board meeting Visit district to observation routine operations Consider sitting in on interviews for new hires Navigate district website for financial indicators Review IASB site and district website for financial indicators: . Solvency Ration . Enrollment Trend . Unspent Balance . General Fund Expenditures . Current or future building projects . Maximum Spending Authority
Day 1 A.M.-Breakfast with the new boss P.M.-Tour of facilities with building principals
Week 1 Meet with local Area Education Agency Review last year’s financial audit with board secretary Meet with teacher’s union leader Review district’s CAR Compare certified budget to enrollment trend
Week 2 Go through files and relevant computer documents Set up business phone and calendar Review board policies and master contract Meet with town(s) mayor Review line item budget including activity account Note important voting dates (Property taxes, levies, etc.) Week 3 Meet with district office staff to solidify routines and communication expectations Work with secretary and board president to solidify board agenda for July board meeting Plan board retreat agenda Review child nutrition accounts with director
Week 4 Review building and district plans regarding: . Technology . Facilities . Transportation . Staffing Plan welcome back speech to district staff Work with building principals to plan pre-service agenda Review district transportation inventory and budget
Week 5 Take board members out to lunch to get to know them Consider speaking to local service groups (Kiwanis, Rotary, etc.) Prepare new school year newsletter to parents Solidify staff handbook Review special education budget
Week 6 Review most recent department of education site visit Meet with ministerial association Meet with local law enforcement to review and solidify crisis plans Plan mentorship agenda for new teachers/administrators
Week 7 Finalize book for administrative book study Host new staff/board barbecue at residence Work with secretary and board president to solidify board agenda for August board meeting
Week 8 Review state reports (AYP, Beds, etc.) Create plan with principals to complete state reports Have secretary compile a list of employee birthdays
Week 9 Finalize board retreat date and agenda Meet with local chamber of commerce director
Week 10 Review evaluation procedures for directors and administrators Work with principals to develop personal and building goals
Week 11 Work with secretary and board president to solidify board agenda for September board meeting Host round table discussions/updates for building staff Week 12 Meet with athletic director to plan for inclement weather during school year Conduct building walkthroughs Meet with curriculum director to evaluate curriculum alignment
Week 13 Host board retreat workshop
Week 14 Conduct student enrollment count
Week 15 Development calendar or state and federal report due dates for administrative team Complete CAR
Week 16 Consider setting up meetings with local legislatures
Week 17 Assess student activities account
Week 18 Job shadow a non-certified staff person (Food, Transportation, Associate, other)
Week 19 Review board and district goals with principals Conduct building walkthroughs Meet with curriculum director to evaluate curriculum alignment
Week 20 Solidify inclement weather calling tree Conduct review of first 100 days with board
Annual superintendent agenda OVERVIEW
July . Plan welcome back day event . Plan pre-service agenda/workshops . Review/revise crisis management plan . Plan board retreat to develop board and administrative goals . Prepare new school year newsletter to parents . Plan teacher mentorship program for new teachers . Facilitate school board evaluation
August . Conduct welcome back activities . Review legislative statue changes with the board and administration . Host a school board workshop . Develop schedule and identify topics for internal and external district communications program . Ask business office to prepare monthly superintendent finance reports: revenue, expenditures, enrollment . Finalize staffing plan for school year . Develop plan for school visits . Meet with school attorney to communicate procedures and philosophies . SBRC hearing requests due (if necessary)
September . Review student enrollment verses budgeted enrollment . Review evaluation schedule and responsibilities with principals . Review district-level and building improvement plans for the school year . Deliver summer school report to the school board . Update inclement weather procedure and call lists . Development calendar or state and federal report due dates for administrative team . CAR due
October . Ask for a review of previous year’s adult with the district’s auditor . Update long-range financial projections based on completed audit . Celebrate National School Lunch Week . Recognize National School Bus Safety Week . Job shadow a support staff position (foods, transportation, maintenance, associate) . Certified enrollment count due . Consider establishing audit committee
November . Revise current year’s budget . Draft budget development assumptions for upcoming year . Celebrate American Education Week . Celebrate National community Education Day . Revise budget handbook for upcoming year . Prepare a written communication to the community celebrating the district’s educators . Special education student weighting calculated
December . Plan and conduct district holiday celebrations . Set up January Meeting with legislators . Develop upcoming year’s school calendar
January . Conduct mid-year review of goals and performance measures . Distribute budget handbook and building allocations . Review building and administrative goals . Approve curricular changes for upcoming year . Begin review of personnel requests for upcoming year . Review and update long-range capital projects plan including technology . Job shadow a district teacher
February . Compile retiree list for budget purposes and end of year recognition . Revise district facility use and activity fee levels for upcoming year . Revise/ finalize enrollment projections for upcoming year
March . Begin conducting annual employee evaluations . Plan summer school program . Finalize upcoming year’s draft staffing plan . Prepare written news article for spring activities . Begin salary/language contract negociations with the teacher’s union . Annual audit submission . Open enrollment deadline
April . Develop district professional learning plan for upcoming year . Conduct summer maintenance/remodeling plans . Review hiring procedures and priorities with principals . Finalize employee layoff plan (by April 30) if need by . Budget certification . Bond resolution filed (if necessary) with county auditor
May . Development Annual Report to the Community (APR) . Conduct kindergarten roundup . Conduct 360 degree superintendent review with staff and community . Review mentoring program for upcoming year . Solidify administrative contracts . Solidify support staff contracts . Conduct annual home school assessment . Plan to pay for PSEO courses . Last chance to amend certified budget
June . Adopt upcoming year’s budget . Hire consultant to provide guidance with levy/bond (if needed) . Conduct retirement recognition ceremony . Review long-range financial plan with board . Conduct year-end review with board regarding perceptions of accomplishments, district needs, and potential goals . Finalize sub teacher pay, lunch prices, and other fee recommendations for the upcoming year . Finalize board and administration retreat plans . Facilitate superintendent’s evaluation with the board