SOUTHERN GEORGIAN BAY CHAMBER OF COMMERCE BOARD OF DIRECTORS MEETING March 8, 2007 MINUTES

PRESENT: Brian Berriault Glen Lessard George Kontos Michael Laplante Jason Harris George MacDonald Mayor Anita Dubeau Mayor Scott Warnock Mayor Peggy Breckenridge Mayor James Downer Denise Hayes – General Manager

REGRETS:

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MEETING CALLED TO ORDER at 1:07 p.m. by Brian Berriault, Past President

A. DECISION MAKING INFORMATION

1. PROPOSAL FROM THE TOWN OF PENETANGUISHENE – Tourism Information Centre Councillor Patrick Marion, CAO Eleanor Rath, and Director of Parks, Recreation and Culture Dan Buttineau, from the Town of Penetanguishene, attended the meeting to present a proposal to the Board regarding the Town of Penetanguishene managing the Tourism Information Centre in Penetanguishene.

2. PROPOSAL FOR SPECIAL PROJECT FUNDING – Georgian Bay Coastal Drive Tours Tourism Manager, Wendy Chretien attended the meeting to request Board approval to contribute $2,000.00 to assist with the development of the Georgian Bay Coastal Route. Motion #2007-03- 01 It was moved by: Mayor Anita Dubeau Seconded by: Jason Harris THAT the Board approves the $2,000.00 expenditure to assist with the development of the Georgian Bay Coastal Route. CARRIED

3. MINUTES OF PREVIOUS MEETING – February 1, 2007 Motion #2007-03- 02 It was moved by: George MacDonald Seconded by: Michael Laplante THAT the minutes of February 1, 2007, be accepted as presented. CARRIED

4. ELECTION OF EXECUTIVES

ELECTION

APPOINTMENT OF CHAIR Motion #2007-03-03 It was moved by: Mayor Scott Warnock Seconded by: Michael Laplante THAT Denise Hayes be appointed as chair for the election of officers for 2007. CARRIED Minutes – Board of Directors Meeting – March 8, 2007

CALL FOR NOMINATIONS / ELECTION OF EXECUTIVES Denise Hayes called for nomination for the position of President for 2007. Motion #2007-03-04 It was moved by: Mayor Anita Dubeau Seconded by: George MacDonald THAT Brian Berriault be nominated as President for 2007. Brian Berriault accepted the nomination. CARRIED

There being no further nominations, Motion #2007-03-05 It was moved by: George MacDonald Seconded by: Michael Laplante THAT the nomination for the seat of President for 2007 be closed. CARRIED

Denise Hayes called for nomination for the position of Vice-President for 2007. Motion #2007-03-06 It was moved by: George Kontos Seconded by: Michael Laplante THAT George MacDonald be nominated as Vice-President for 2007. George MacDonald accepted the nomination. CARRIED

There being no further nominations, Motion #2007-03-07 It was moved by: Mayor Anita Dubeau Seconded by: Michael Laplante THAT the nomination for the seat of Vice-President for 2007 be closed. CARRIED

Denise Hayes called for nomination for the position of Secretary/Treasurer for 2007. Motion #2007-03-08 It was moved by: George MacDonald Seconded by: Mayor Anita Dubeau THAT Glen Lessard be nominated as Secretary/Treasurer for 2007. Glen Lessard accepted the nomination.

There being no further nominations, Motion #2007-03-09 It was moved by: Jason Harris Seconded by: Michael Laplante THAT the nomination for the seat of Secretary/Treasurer for 2007 be closed. CARRIED

ELECTION RESULTS The Officers for 2007 are as follows: Brian Berriault – President George MacDonald – Vice-President Glen Lessard – Secretary/Treasurer

OATH OF OFFICE Brian Berriault, George MacDonald and Glen Lessard proceeded to swear in as new officers.

2 Minutes – Board of Directors Meeting – March 8, 2007

Brian Berriault resumed the meeting as President.

5. PROMOTIONAL MATERIAL DISTRIBUTION Motion #2007-03-10 It was moved by: Michael Laplante Seconded by: Jason Harris THAT the Board approves the Chamber distributing the remaining 40 portfolios and 40 briefcase bags from last year’s professional development conference at the 2007 Alliance Professional Development Conference. CARRIED

6. DIRECTORS/ORIENTATION DATE It was suggested that an email be sent to the Membership announcing that there are two vacancies on the Board.

The Board agreed to meet on Thursday, March 22, 2007, at 7:00 a.m. at Mom’s Restaurant for orientation.

7. DATE AND TIME OF MEETINGS FOR 2007 The date and time of the Board meetings will remain on the first Thursday of every month at 1:00 p.m.

8. FINANCIAL STATEMENTS – Appendix A - Presented The Board agreed to accept the auditor’s recommendation to pro-rate Membership fees on a January to December calendar year.

Motion #2007-03-11 It was moved by: Jason Harris Seconded by: George MacDonald THAT the Financial Statement as of March 1, 2007, be accepted as presented. CARRIED OPPOSED: Mayor James Downer

B. MONITORING INFORMATION 1. ANNUAL GENERAL MEETING - Update

2. ALLIANCE PROFESSIONAL DEVELOPMENT CONFERENCE - Update

GENERAL MANAGER REPORT – Appendix B - Presented

C. INCIDENTAL INFORMATION

1. NEW BUSINESS Motion #2007-03-12 It was moved by: Mayor Scott Warnock Seconded by: Mayor Anita Dubeau THAT the meeting goes “in camera” to discuss an outstanding invoice of a Chamber Member. CARRIED

Motion #2007-03-13 It was moved by: Mayor Scott Warnock Seconded by: Mayor James Downer

3 Minutes – Board of Directors Meeting – March 8, 2007

THAT the meeting comes out of “in camera” with the agreement that a letter from the Board of Directors be sent to the Chamber Member. CARRIED

2. NEXT MEETING The next Board of Directors meeting is scheduled for Thursday, April 5, 2007, at 1:00 p.m.

3. MOTION TO ADJOURN Motion #2007-03-14 It was moved by: Mayor Scott Warnock THAT the meeting adjourns.

______Brian Berriault Glen Lessard President Secretary-Treasurer

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