SHELTON SCHOOL DISTRICT NO. 309 REGULAR SCHOOL BOARD MEETING, MAY 8, 2007 PAGE 1
The Shelton School District Board of Directors met in regular session at 5:30 p.m. on May 8, 2007 in the board room located at CHOICE High School.
Board members present: Chairman Julianna Miljour, Marty Crow, Holly Sharpe, Peter Boome, Sue McCausland and student board representative Daniel Glenn.
Staff members present: Superintendent Joan Zook, Linda Arnold, Jackie McGuire, Alison Nutt, Roger McCausland, Stacey Anderson, Gar Thornton, Janis Salzer, and Eric Barkman.
Others present: Jeff Green, Dedrick Allen, Carol Lake, elementary students from the Shelton Elementary Guitar Groups, and a number of Shelton High School seniors.
CALL TO ORDER Chairman Miljour called the meeting to order at 5:30 p.m. and led the Pledge of Allegiance.
ADOPTION OF THE AGENDA There was one addition to the consent agenda which was a new Item 9.14 – supplemental personnel report. Holly Sharpe made a motion to adopt the agenda with the addition of Item 9.14. Sue McCausland seconded the motion and the motion passed unanimously.
Holly Sharpe read the district’s Mission Statement.
PERFORMANCE BY THE SHELTON ELEMENTARY GUITAR GROUPS Board members and the audience enjoyed a guitar performance by students in the Shelton Elementary Guitar Groups, led by Janis Salzer.
REPORTS AND RECOGNITIONS 7.01 – Report on Olympic Middle School’s School Improvement Plan: Eric Barkman presented on Olympic Middle School’s School Improvement Plan and shared the process they went through as a result of their Educational Audit. Eric said the difference in this new plan is that they have had the time and resources this year to delve deeper into the process. The School Improvement Plan was due to OSPI on April 30, but does require school board approval, which is why they are here tonight. Since the board had not seen the SIP until tonight, Sue McCausland asked if they could have a chance to read the report in its entirety and sign off on the document at the next meeting. Chairman Miljour also asked Eric to come back at a later date and talk about the homework and assessment philosophies he referred to earlier.
As a side note, Eric mentioned that the state allots money to new school buildings for the purchase of artwork and Olympic Middle School recently selected an artist who is a painter. Peter Boome helped with the selection process and the staff is very excited after seeing the amazing artwork of this painter. SHELTON SCHOOL DISTRICT NO. 309 REGULAR SCHOOL BOARD MEETING, MAY 8, 2007 PAGE 2
DISCUSSION ITEMS 8.01 – Proposed Resolution No. 07-07: Proposed Resolution No. 07-07 adopts protocol guidelines for the Board of Directors. These guidelines were discussed by the board at their recent board retreat. Holly Sharpe made a motion to adopt Resolution No. 07-07 and Marty Crow seconded the motion. The motion passed unanimously.
8.02 – Proposed Resolution No. 07-08: Proposed Resolution No. 07-08 delegates authority to the Washington Interscholastic Activities Association for the 2007-08 school year. Sue McCausland will remain as the school board contact for the coming year. Holly moved to approve Resolution No. 07-08 and the motion was seconded by Sue McCausland. The motion passed unanimously.
8.03 – Proposed Board of Director Goals: Marty Crow read the Board of Director Goals which were established at the recent board study session. They are: 1) Transportation Vehicle Fund Levy; 2) Impact Fees; 3) Education Summit; 4) Long-range Facility Plan; 5) Simple Majority; and 6) 2007-08 Maintenance & Operations Levy, with district growth being the umbrella over everything. Holly Sharpe made a motion to approve the goals and Sue McCausland seconded the motion. The motion passed unanimously.
8.04 – Proposed master timeline for 2007-08 budget preparation: Board members reviewed the master timeline for 2007-08 budget preparation. Holly Sharpe has a conflict with the first board study session scheduled for May 15 and will be unable to attend. The May 15 study session will be a working dinner meeting from 6:00-8:00 p.m. in central office conference room.
8.05 – 2007 WSSDA Annual Conference: Registration is now open for the 2007 WSSDA Annual Conference being held on November 14- 17 in Seattle. Superintendent Zook commented that this is a very valuable conference for new board members in particular. In order to make hotel reservations, you must first register for the conference, so board members should be thinking about who wants to attend.
CONSENT AGENDA Holly Sharpe made a motion to approve the consent agenda with the addition of the supplemental personnel report as Item 9.14. Peter Boome seconded the motion and the motion passed unanimously. Sue McCausland asked Stacey Anderson if the road to Mt. Rainier was open and Stacey responded that they have already decided to go to the Olympic Coast. Although the road to Mt. Rainier is open the trails are not yet passable. The board:
Approved minutes of the April 24, 2007 regular board meeting. Approved out-of-state travel to Lincoln City, Oregon on June 6-8, 2007 for students in the Shelton High School Life Skills class. Approved out-of-state travel for three Shelton High School Future Business Leaders of America students to attend the National FBLA Conference in Chicago, Illinois on June 26- July 2, 2007. SHELTON SCHOOL DISTRICT NO. 309 REGULAR SCHOOL BOARD MEETING, MAY 8, 2007 PAGE 3
Approved out-of-state travel to Portland, Oregon and the Oregon Coast for CHOICE High School seniors for their senior trip. Approved an overnight backpacking trip to the Olympic National Park on May 29-31, 2007 for students in the CHOICE Wilderness Skills/Field Study class. Approved the surplus of a 1987 Bluebird/International school bus with a failed engine costing more to replace than the value of the bus. Approved General Fund Voucher Nos. 107215 through 107477 in the amount of $574,164.56 for April 2007. Approved General Fund Voucher No. 107478 in the amount of $1,766.91 for April 2007. Approved Capital Projects Fund Voucher No. 1649 in the amount of $958.98 for April 2007. Approved Associated Student Body Fund Voucher Nos. 16977 through 17039 in the amount of $41,094.61 for April 2007. Approved Private Purpose Fund Voucher No. 125 in the amount of $250.00 for April 2007. Approved Payroll Voucher Nos. 41304 through 41419 in the amount of $2,556,650.09 for April 2007. Approved the regular and supplemental personnel reports as submitted and as listed below: - Accepted the retirement of Ken Olson, Home Partnership Program teacher at CHOICE, effective at the end of the 06-07 school year. - Accepted the resignation of Linda Scandrett, 4th grade teacher at Evergreen, effective with the end of the 06-07 school year. - Hired Jesus Lopez as Head Custodian at CHOICE (from regular custodian at CHOICE) effective May 1, 2007. - Accepted the resignation of Laurinda Hartman, E.A. at Oakland Bay Junior High, effective at the end of the 2006-07 school year. - Accepted the resignation of Terri Ross as a Special Ed E.A. at Oakland Bay Junior High effective May 7, 2007 (from current leave of absence). - Accepted the resignation of Jeremy Talbot as a Special Ed E.A. at Oakland Bay Junior High effective at the end of the 06-07 school year. - Accepted the resignation of Ron Otto as Asst. Boy’s Soccer Coach at Shelton High School, effective at the end of the 2007 season.
SUPERINTENDENT’S REPORT Joan Zook reported on the following:
1. The state auditor has finished the district’s audit of the 2005-06 school year and an exit conference is scheduled for 8:30 a.m. this Thursday. Peter Boome agreed to be the board representative at the exit conference.
2. Shelton High School would like to know which board members will be presenting the Robert and Donald Drake Scholarship awards at Senior Awards Night on May 24th. Julianna, Peter and Marty will present the awards. SHELTON SCHOOL DISTRICT NO. 309 REGULAR SCHOOL BOARD MEETING, MAY 8, 2007 PAGE 4
3. We have validated our Transportation Vehicle Fund levy in that we have more than the 40% of votes required who have mailed in their ballots. 2,676 is our validation number and 3,075 ballots have been returned to the Elections Office as of today.
4. Holly and Sue are working on the criteria for awarding the Community Partners for Kids awards and will report at the May 22 board meeting.
BOARD MEMBER COMMENTS Sue McCausland mentioned all the wonderful things happening in the schools this time of year and drew everyone’s attention the month-by-month district calendar which lists the events. She is also preparing for her son’s high school graduation in June.
Marty Crow commented how much he enjoyed going through the Drake Scholarship selection process. The board interviewed 10 deserving students who are all excited about continuing their education.
Peter Boome agreed with Marty’s comments on the Drake Scholarship selection process.
Holly Sharpe enjoyed the performance by the Shelton Elementary Guitar Groups and also said she gave her whale talk to the Mt. View 3rd graders last week.
Julianna Miljour asked if anyone planned to attend the WSSDA Area 5 Regional Meeting tomorrow night and Joan Zook commented that she just learned today that the meeting was cancelled due to a lack of interest. She also talked about the Week of the Child last week and the many activities that occurred such as the Children’s Festival, the SOCK event and the Youth Celebration. She read a list of ideas kids had to help promote drug free schools. Julianna will share that list with Joan and fellow board members and Joan will share with the building principals.
FOR THE GOOD OF THE ORDER Board study session on 2008 WSSDA legislative proposals from 4:30-5:30 p.m. on May 22, prior to the start of the regular board meeting at 5:30 p.m. May 24 at 7:00 p.m. is Senior Awards night in the Shelton High School auditorium. May 24 is also a levy committee meeting at 5:00 p.m. at the Timberland Library. Board study session on 2007-08 budget preparation at 6:00 p.m. on May 15 in the district office conference room.
EXECUTIVE SESSION At 6:49 p.m. Chairman Miljour announced that the board would take a 5-minute recess and would then enter executive session for 40 minutes for the purpose of: 1) superintendent contract negotiations and 2) continue discussion on attorney selection to replace Ben Settle.
At 7:30 p.m. the board briefly returned to regular session to announce the need to return to executive session for an additional 15 minutes. SHELTON SCHOOL DISTRICT NO. 309 REGULAR SCHOOL BOARD MEETING, MAY 8, 2007 PAGE 5
At 7:45 p.m. the board returned to regular session.
ACTION TAKEN AS A RESULT OF EXECUTIVE SESSION Holly Sharpe made a motion to hire Dale Kamerrer from the law firm of Law, Lyman, Daniel, Kamerrer & Bogdanovich in Olympia as the school district’s attorney to replace Ben Settle. Sue McCausland seconded the motion and the motion passed unanimously.
Holly Sharpe made a motion to extend Superintendent Joan Zook’s employment contract for 1 year with a 5% salary increase. Marty Crow seconded the motion and the motion passed unanimously.
ADJOURN Chairman Miljour declared the meeting adjourned at 7:50 p.m.
Chairman, Board of Directors
Secretary to the Board