How to Make a Tribal Council Agenda Request

All items must be submitted no later than 7 days prior to the Tribal Council Meeting

Admin. Use Only: Deadline Date______Date Received______Initials______

How To Make a Tribal Council Agenda Request Instructions

DEADLINE: Submit all forms AND supporting documents to the Executive or Council Assistant by the Tuesday preceding the meeting date. Items submitted late or without all supporting documents will not be placed on the Council agenda.

Checklist

( ) Agenda Request Form (Required)

( ) Agenda Topic Overview Form (Required)*

( ) Financial Item: Has this gone through the Finance Team? Attach Agenda from Finance Team.

** FILL OUT THE AGENDA TOPIC OVERVIEW FORM THOROUGHLY.

If this is a GRANT or CONTRACT proposal, Attach:

( ) Grant Review Form (Required)

( ) Grant Coordinators Cover Sheet (Required)

( ) Resolution (Required)

If a RESOLUTION is required for your agenda item:

( ) Sign out a RESOLUTION from the Executive or Council Assistant

( ) Use the standardized RESOLUTION form (Required)

Email all documents to: [email protected]

ALL agenda requests are reviewed by the Chairman, Executive Director, Admin. Directors, Legal and the CFO. Failure to complete all required information will result in the item not appearing on the Tribal Council Agenda.

Revised 6/11 Revised 9/13 Revised 1/14 All items must be submitted no later than 7 days prior to the Tribal Council Meeting

Admin. Use Only: Deadline Date______Date Received______Initials______PORT GAMBLE S'KLALLAM TRIBAL COUNCIL MEETING Agenda Request

Date:______

Submitted by:______

Department: ______

Amount of time requested for presentation: minutes (include question/answer time) Subject:______

Council Request: (What decision are you asking the Council to make? Check all that apply)

( ) Motion requested (State the motion.) “ I move to…

( ) Resolution requested. Resolution # ______is attached.

( ) Informational only. No Council decision requested.

( ) Guidance only. Council to decide whether to proceed with an issue.

( ) Executive Session. Request for executive session for confidential issues only.

( ) #______Guest Speakers/other staff will be attending during presentation.

Required Forms Attached:

( ) Agenda Topic Overview – Filled out with all relevant information. ( ) Grant/Contract Form—Required for all grants and contracts.

Required Reviews: (Check all that apply and have initialed, prior to submission)

( ) Executive Director: ______( ) Admin. Dir. Tribal Admin:______( ) Admin. Dir. Tribal Srvcs:______( ) Chief Financial Officer:______( ) Department or Entity Director:______( ) Board or Advisory Committee:______( ) This issue had legal review by:______

Revised 6/11 Revised 9/13 Revised 1/14 All items must be submitted no later than 7 days prior to the Tribal Council Meeting

Admin. Use Only: Deadline Date______Date Received______Initials______AGENDA TOPIC OVERVIEW*

ISSUE (Briefly identify issue with needed action.)

CONTACT (Lead person for issue.)

BACKGROUND (Define and summarize history of issue and other pertinent information.)

ANALYSIS (Briefly provide analysis of issue from the Tribe/Department perspective. Identify pros/cons of issue if appropriate. What are the options or alternatives?)

STAFF RECOMMENDATIONS (List recommendations for the Council.) ( ) Approve ( ) Deny ( ) No Recommendation ( ) Attached in writing

Revised 6/11 Revised 9/13 Revised 1/14