S: 4 Forms AP 100 General Administration 114-3 Year End Checklist School Level 150624 Page
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Form 114-3 Year End Checklist School Level Reference AP 114 Division Office Reporting Revised June 24, 2015 Box 700, Rosetown, Sask., S0L 2V0 Level School Phone: (306) 882-2677 Fax: (306) 882-3366 Toll Free: 1(866) 375-2677, www.sunwestsd.ca Submit to Teacher Use Only
When End of Year
1. Report cards completed; copies made for cumulative file.
2. Update eIIPs in cumulative file
3. Update Form 320-1 Cumulative Record for each student: •Attendance •Number of credits (Grades 10-12) •Insert copy of report card grades K-12 •Student Services noted on page 2 of Form 320-1 Cumulative Record 4. Update supply lists Grade K-12 to the office so they can be included with report cards.
Check off all returned textbooks and library books and call students who have not 5. returned books. Return textbooks borrowed from other schools A.S.A.P. Use division mail to Rosetown. 6. Return all Phys. Ed. equipment to the Phys. Ed. Department.
7. Textbooks repaired at school level and stored in designated area.
Send any books that need major repair to the school office. Arrange to send to Universal 8. Bindery, Saskatoon for new binding.
9. Make sure all lockers and desks of your homeroom are empty and clean.
10. Classroom organized to facilitate summer work for caretaker.
11. List of minor repairs required, including desks, submitted to principal’s office.
12. Examinations bundled and placed in proper storage according to school guidelines (retention for one full year).
13. Equipment returned to designated storage.
14. Staffroom cleanup.
15. Remove perishables from refrigerators and freezers NOTE: Staff who are leaving 1. Staff keys turned in to principal. Teacher edition of texts and resource materials turned in to school library or provided to 2. appropriate teacher. Copies of textbooks, resources and other material should be set aside for the new 3. teacher for easy access.
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