1142 RECORD OF BOARD PROCEEDINGS (Minutes) The Somerset Independent Schools Board of Education met for the Regular Monthly Board Meeting at 305 College Street, Somerset, Kentucky, 42501 at 6:00 P.M. on the 16th day of October, 2014. The members of the Somerset Board of Education are as follows: (1) Scott P. Gulock, Chairperson, (2) Gretchen W. Cole, Vice-Chairperson, (3) Sharon A. Brown, Member, (4) Jeff L. Perkins, Member, (5) Elaine A. Wilson, Member

I. Call To Order

Scott P. Gulock, Chairperson called the October 16, 2014, Regular Monthly Board Meeting to order at 6:00 P.M. Those in attendance were Scott P. Gulock, Chairperson; Gretchen W. Cole, Vice Chairperson; Sharon A. Brown, Member; Jeff L. Perkins, Member and Boyd L. Randolph, Superintendent. Elaine A. Wilson, Member was absent.

A. Approve/Amend October 16, 2014, Regular Monthly Board Meeting Agenda 10-14-01 Superintendent Randolph recommended to the Board that they approve the October 16, 2014, Regular Monthly Board Meeting Agenda as presented. Gretchen Cole made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

II. Recognitions A. Somerset High School 2014 Advanced Placement Achievement Devin Montgomery $89, Kaitlin Acton $60, Sahr Asif $89, Alex Demunbrun $267 Keaton Eberly $178, Nicholas Henry $89, Samantha Heuer $89, Colson Hunt $89 Joshua Jones $89, Ryan Jones $89, Shelby Jones $178 , Jasmine Lucas $178 Emily McClanahan $89, Jared Murray $89, Olivia Peralta $89, Jacob Poynter $20 Diala Qasem $40, Henry Spear $178, Macie Walker $89, Ashlynn Butrovich $89 Makayla Gooch $89, Aubrey Kelley $178, Brian Rutherford $89

B. Meece Middle School Character Salutes for the Month of September 2014, for the word Loyalty Brandon Barber – 5th Grade, Zane Stinson– 6th Grade, Joey Thompson – 6th Grade Ben Brimer – 7th Grade, Taylor Smith – 8th Grade Linda Stith – 7th Grade Science Teacher

C. Hopkins Elementary School Character Salutes for the Month of September 2014, for the word Loyalty Isabella Woodroof – Kindergarten, Ella Gibson – Kindergarten Eli Eastham – 1st Grade, Tyler Edwards – 1st Grade, Grayson Gulock – 2nd Grade Hannah Bradshaw – 2nd Grade, Emi Ford – 3rd Grade, Robey Browning – 3rd Grade Mackenzie Fisher – 4th Grade, Josh Gross – 4th Grade

III. Communications A. Assessment Report – Cindy Ham Cindy Ham, the District Assessment Coordinator presented to the Board as an informational item the results of the recently released 2013-2014 state assessment scores. No action was required. The Assessment Report included the following District Delivery Targets for 2015. 1143

B. July 2014, Approved SBDM Minutes July 2014, approved SBDM Minutes were presented to the Board, as informational items: 1. Hopkins Elementary School 2. Meece Middle School 3. Somerset High School

C. Citizens and Delegations No citizens or delegations made a request to address the Board.

IV. Superintendent’s Report A. Employments The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board. 1144 Employed Position Date Amber Brake Rank V, Substitute Teacher September 16, 2014 Instructional Assistant, Substitute September 16, 2014

Angela Burchett Rank VI, Substitute Teacher September 19, 2014

Karen Coldiron Rank III, Substitute Teacher September 16, 2014

Tabitha Collins Migrant Advocate/Recruiter September 15, 2014 District Wide

Lavina Fiebig Cook/Baker, Substitute September 15, 2014

Steve Lopez Bus Driver September 8, 2014 District Wide

Pamela Maggard Rank V, Substitute Teacher September 19, 2014

Stacey Roberts Cook/Baker, Substitute September 15, 2014 Instructional Assistant, Substitute September 15, 2014

Barbara Sellers Rank III, Substitute Teacher September 19, 2014

Cody Sutton Rank VI, Substitute Teacher September 28, 2014

B. Extra Service The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board. Extra Service Contracts – October 2014 Brian Blankenship SHS English Department Head Kerri Brooks SHS Cheerleading Head Coach Donna Coffey SHS Public Relations Joe Dishman SHS Baseball Assistant Coach Craig Eastham SHS Social Studies Department Head SHS Academic FPS Coach SHS Academic Team Coach Debbie Harris Career & Technical Coordinator Linda Henderlight SHS Academic Team Assistant Coach Belinda Hinton Athletic Program Coordinator Gate Worker Assignor George Hatcher SHS Football Assistant II Football Field Preparation Jori Johnson SHS School Technology Coordinator Kathy King SHS Special Education Department Head Megan Lenox SHS Band Director MMS Band Director Band Percussion Director Flag Director 1145 Scott Lynch MMS 6th Grade Boys Basketball Coach Heather Massey Drama / Music Director Megan McGlothlin MMS Cheerleading Assistant Coach Lynette Penley SHS Science Department Head Kim Perkins Cross Country Assistant Coach Scott Price MMS Football Assistant Coach Billy Roberts SHS Football Paraprofessional Jason Ruble SHS Football Paraprofessional Tracey Ruble SHS Math Department Head James Saindon SHS Baseball Paraprofessional Megan Shepherd MMS School Technology Coordinator Steve Wallace MMS Soccer Head Coach

C. Retirements/Resignations/Dismissals The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board.

Name Effective Date Position Resignations/Retirements/Dismissals Tamsen Ryan 10/3/2014 Youth Service Center Coordinator Resignation

D. Employee Suspension The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board.

Name Date Position Action Jimmie Hall October 2-3, 2014 Custodian 2-Day Suspension

E. Hopkins Elementary Proficiency Progress Report The Hopkins Elementary School Proficiency Progress Report was presented, as an informational item, to the Board for the following grade levels: 1. Kindergarten through 3rd Grade

2. 4th Grade

F. Meece Middle School Proficiency Progress Report The Meece Middle School Proficiency Progress Report was presented, as an informational item, to the Board for the following grade levels: 1. 5th Grade 2. 6th Grade 3. 7th Grade 4. 8th Grade

G. Somerset High School Proficiency Progress Report The Somerset High School Proficiency Progress Report was presented, as an informational item, to the Board for the following grade levels: 1.i.1. 9-12 English

2. 9-12 Math 3. 9-12 Science 4. 9-12 Social Studies 5. 9-12 Supporting Subjects

1146 H. Commissioner Holliday’s Ruling on the Non-Resident Contract with Pulaski County School District Superintendent Boyd Randolph presented to the Board as an informational item Commissioner Holliday’s ruling on the non-resident contract dispute with Pulaski County School District.

V. Treasurer’s Report A. Financial Statement, and September 2014, Balances 10-14-02 Beginning Cash Balance, September 1, 2014 $9,311,952.75 Revenue $ 908,642.86

Expenditures Accounts Payable (Invoices & Debits) $792,602.15

Payrolls & Health Ins. Reimb. $ 784,218 .40

Total Expenditures $ 1,576,820.55

Ending Balance, September 30, 2014 $8,643,775.06

In accordance with KRS 424.220 it is necessary for the Board to review and approve the Financial Statement & Balance Sheet. Superintendent Randolph recommended that the Board review and approve the Financial Statement & Balance Sheet for September 2014. Jeff L. Perkins made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

B. Current Bills 10-14-03 Superintendent Randolph recommended to the Board that the current expenditures for September 2014, and October 2014, in the amount of $620,713.72 be approved for payment. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

VI. Consent Items 10-14-04 Chairperson Gulock asked the Board if there were any consent items to be brought out for discussion. Superintendent Randolph recommended that the Board approve the Consent Items Agenda as presented. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

A. Board meeting minutes for September 2014 A.A.1. September 9, 2014, Regular Monthly Board Meeting A.A.2. September 16, 2014, Special-Called Board Meeting

A.A.2.a.VII.VII. New Business A. Approve BG-4’s for Hopkins Elementary School Renovation & Addition Phase 2 a.i.1. 1302-10 – Hinkle Block & Masonry 10-14-05 At the completion of a Kentucky Department of Education construction project the Kentucky Department of Education requires that a BG-4, final approval and payment application be completed for each vendor and/or contractor with whom the District has an agreement to provide

1147 goods/services to the construction project. Superintendent Randolph recommended that the Board approve a BG-4 for 1302-10, Hinkle Block & Masonry for Hopkins Elementary School Renovation & Addition, Phase 2. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

a.i.2. 1302-21 – Simplex Grinnell 10-14-06 At the completion of a Kentucky Department of Education construction project the Kentucky Department of Education requires that a BG-4, final approval and payment application be completed for each vendor and/or contractor with whom the District has an agreement to provide goods/services to the construction project. Superintendent Randolph recommended that the Board approve a BG-4 for 1302-21, Simplex Grinnell for Hopkins Elementary School Renovation & Addition, Phase 2. Jeff L. Perkins made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

B. Approve Change Order 1 in the Amount of $1,150.00 10-14-07 Approve Change Order #1, in the amount of $1,150.00 for five (5) existing hot water heating control valves that are installed too close to the existing roof deck to allow for the replacement of the existing control valve actuator. Existing valves need to be re-piped to allow for installation of new actuator for the Meece Middle School HVAC Controls Upgrade project, submitted by Glen Knauer, Shrout Tate Wilson Consulting Engineers. Superintendent Randolph recommended that the Board approve Change Order #1 in the amount of $1,150.00, as presented by Shrout Tate Wilson Consulting Engineers for the Meece Middle School HVAC Controls Upgrade project. Jeff L. Perkins made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

C. Approve RossTarrant Architect to Perform Building Evaluations for Development of the District Facilities Plan for 2015-2018 10-14-08 The District is required to update its District Facilities Plan for 2015-2018. It is necessary to retain the services of an architect to conduct building evaluations and act as a consultant for the process. Superintendent Randolph recommended that the Board approve the retention of RossTarrant Architects to provide services necessary for the development of the District Facilities Plan for 2015-2018. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

D. Approve 2015-2017 Printing Agreement with Herff Jones for Somerset High School Yearbook 10-14-09 The Board is asked to approve a printing agreement with Herff Jones Company for the printing of the Somerset High School yearbook. The printing agreement would include the following years: 2015, 2016, and 2017. Superintendent Randolph recommended that the Board approve Herff Jones Company for the printing of the Somerset High School yearbook for the following years: 2015, 2016, and 2017. Jeff L. Perkins made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

1148 E. Approve Appointed Member and a Alternate to the Evaluation Appeals Committee 10-14-10 According to Board Policy for the Certified Evaluation Appeals Committee, the Board shall appoint one certified employee to be a member of the Appeals Committee and one certified employee as an alternate for this committee. Superintendent Randolph recommended that the Board approve the appointment of Robin Tarter 3rd grade teacher at Hopkins Elementary School as the Evaluation Appeals Committee member and Jenny Beasley 7th grade language arts teacher at Meece Middle School as the Evaluation Appeals Committee alternate. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

F. Approve the Creation of a Certified GEAR UP Academic Specialist Position and GEAR UP Academic Specialist Job Description 10-14-11 The GEAR UP Academic Specialist provides GEAR UP program services to qualified students identified as members of the GEAR UP cohort. The Academic Specialist shall be employed by the School District for a 190-day term from the date of July 1, 2014 - June 30, 2015, and must be dedicated 100% to the GEAR UP Program and cannot hold any other position within the district. The Academic Specialist shall provide direct services to GEAR UP students - including academic counseling, guidance counseling and tutoring - recruit students for GEAR UP activities, maintain files on GEAR UP students, participate in GEAR UP activities, document participation in GEAR UP activities, and perform all such other work as may be assigned to the Academic Specialist consistent with the Partnership Grant. GEAR UP Academic Specialist

Academic Specialist (AS) (full-time 190 days): The Academic Specialists (AS) will devote 100% of their time to the partnership and will work 190 days per year. Academic Specialist will be employees of the school district and will follow the policies and procedures of the district. A Memo of Agreement between Berea College and each district will ensure that AS follow all federal personnel policies. AS will have school-based offices. School principals will supervise AS day-to-day, and monthly meetings including the AS, principal and the Associate Director of Academic Strategies will shape the GEAR UP work and offset any potential problems. Berea College will reimburse the school district for the AS(s) salary and fringe up to $66,500 per school year.

QUALIFICATIONS: The Academic Specialist must have a minimum of a Bachelor’s degree in education or counseling, three (3) years’ experience working in Kentucky schools, experience working with low-income youth, and must be a certified employee of the School District.

RESPONSIBILITIES: The Academic Specialist shall work on a full-time basis, consistent with the schedule for all faculty personnel within the School District and devote his or her professional time exclusively to the implementation of the GEAR UP Program in the School District. The Academic Specialist shall regularly attend and participate in all GEAR UP Program training, orientation, instructional and program meetings and activities as scheduled by the School District and/or GEAR UP. The Academic Specialist shall provide direct services to GEAR UP students - including academic counseling, guidance counseling and tutoring - recruit students for GEAR UP activities, maintain files on GEAR UP students, participate in GEAR UP activities, document participation in GEAR UP activities, and perform all such other work as may be assigned to the Academic Specialist consistent with the GEAR UP Grant.

1149 Essential duties include: 1. Provide academic interventions to all GEAR UP students both individually and collectively. 2. Use early warning system to determine individual student needs. 3. Assist all GEAR UP students in meeting CCR targets and benchmarks. 4. The ability to tutor students in academic disciplines of math and/or English. 5. Understanding of the skills and academic levels needed to be college and career ready. 6. Connect with teachers and families to ensure student receives appropriate interventions. 7. Review student data to determine impact of interventions and next steps. 8. Believe that all students can be college and career ready. Superintendent Randolph recommended that the Board approve the creation of an Academic Specialist (certified) position to meet and implement the terms and conditions of the GEAR UP Grant and to approve the Academic Specialist job description. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

G. Approve Fundraiser for Hopkins Elementary School Parent/Teacher Organization (PTO) – Santa’s Workshop and Pictures with Santa, 10-14-12 The Board is being asked to approve a fundraising request by the Hopkins Elementary School’s Parent Teacher Organization (PTO). The PTO is requesting permission to have a Santa’s Shop (students will have the opportunity to buy gifts) and to provide students with the opportunity to have their picture made with Santa. Funds generated will be spent on the students of Hopkins Elementary School. Superintendent Randolph recommended that the Board approve the fundraising request by Hopkins Elementary School’s Parent Teacher Organization (PTO) to have a Santa’s Shop and provide students with the opportunity to have their picture made with Santa. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

H. Approve Out-of-State and/or Overnight Travel Requests a.i.1. Somerset High School Choir and Heather Massey Request Overnight Travel to Bowling Green, Kentucky to Attend the American Choral Directors Association (ACDA) All State Choir, Beginning October 30, 2014, and Ending on November 1, 2014 10-14-13 The Board is being asked to approve an overnight travel request by Somerset High School Choral students and Heather Massey to travel to Bowling Green, Kentucky to attend the American Choral Director’s Association (ACDA) Fall Convocation All State Chorus, beginning on October 30, 2014, and ending November 1, 2014. In the past two years, there has been a significant focus on improving the arts program at Somerset High School. These areas of improvement foci have been on vocal performance, instrumental performance, theatrical and music theatrical performance. The ACDA Fall Convocation is a conference in which students and their directors attend for the improvement of their skill levels in the arts by participating in an audition all state choir (students) and reading sessions/keynote speakers (directors). The students who will attend this conference completed the following steps in the auditioning process:  Develop sight singing skills  Develop sight reading skills  Intonation and pitch training  Perform an 8 pitch scale a capella  Perform “My County tis of Thee” a capella  Perform the audition piece “Boston” a capella 1150 Students were selected based on their performance in these areas by recorded audition. We had two students audition (they accept freshmen only along with 7th and 8th grade) and both students were accepted. During the conference, the students will learn up to 6 songs in one and a half days of rehearsal and will perform these pieces on Saturday evening for the general public. It is a high honor to be accepted into an audition all state choir and the students worked very diligently after school and on their own to prepare for this audition. Classroom Connections  Rehearsal techniques  Following a new conductor  Adapting to new rehearsal environments  Sight reading skills  Harmonization skills  Breathing technique  Time management  Vocal care  Socialization Superintendent Randolph recommended that the Board approve the overnight travel request by Somerset High School Choral students and Heather Massey to travel to Bowling Green Kentucky to attend the American Choral Director’s Association (ACDA) Fall Convocation All State Chorus, beginning on October 30, 2014, and ending on November 1, 2014. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown Seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

a.i.2. Y-Club Students and Linda Henderlight Request Overnight Travel to Louisville, Kentucky to Attend the Kentucky Youth Assembly (KYA), Student Debate Competition in Government, Beginning November 23, 2014, and Ending November 25, 2014 10-14-14 The Board is being asked to approve an overnight travel request by Somerset High School Y-Club and Linda Henderlight to travel to Louisville, Kentucky to attend the Kentucky Youth Assembly (KYA) beginning November 23, 2014, and ending on November 25, 2014. The Kentucky Youth Assembly (KYA) is a three day experiential learning experience in which students participate directly in the Commonwealth's democratic process. Each year Somerset High School has been well represented as the students present bills they have written, debate and lobby for bills, and participate in the judicial system, mostly taking place at the State Capital in Frankfort. Superintendent Randolph recommended that the Board approve the overnight travel request by Somerset High School Y-Club and Linda Henderlight to travel to Louisville, Kentucky to attend the Kentucky Youth Assembly (KYA), beginning on November 23, 2014, and ending November 25, 2014. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0 VIII. Adjourn 10-14-15 Sharon A. Brown made a motion to adjourn the October 16, 2014, Regular Monthly Board Meeting. Jeff L. Perkins seconded the motion. The motion carried. The following votes were recorded: Votes For: 4 Votes Against: 0

______Chairman Secretary 1151