Florida School Music Associaton

FLORIDA SCHOOL MUSIC ASSOCIATON 402 Office Plaza * Tallahassee, Florida 32301-2757 Phone: (800) 301-3632 * Fax: (850) 942-1793 Email: [email protected]

ANNUAL DISTRICT FINANCIAL REPORTS AND CHECK LIST*

*This Checklist is part of your end-of-year financial reports. It should be the first page in front of/on top of your financial package.

Year 20 to 20 This report includes transactions through [Date]:

Component (FBA, FOA, FVA): District #:

PREPARE THIS REPORT IN TRIPLICATE: 1 COPY FOR FSMA; 1 COPY FOR THE COMPONENT EXECUTIVE DIRECTOR; RETAIN 1 COPY

Submitted By: School: *If this report is prepared by the District Treasurer and not the District Chairman, there must be a cover letter from the District Chairman stating that he/she has reviewed the reports and approves them.

Address: Date Submitted:

City/Zip: School Phone: ( )

All District Financial Reports and end-of-year checks (see checklist) are due to the component executive director at the component May Board meeting. The component executive director conducts an initial review, and forwards all documents to the FSMA office no later than June 15. There are financial penalties for missing these deadlines.

Your financial reports and documents should be in the same order as this check list.

_____ Cover letter from District Chairman, if applicable

_____ District entries check for component state office

_____ Return of FSMA loan, if applicable

_____ FSMA Summer Deposit Check

_____ Final District Financial Report

_____ Budget Report/Request Form

_____ Final District Entries List

_____ General Ledger

_____ Account Ledgers

_____ General and Adjudicator Requisitions (white copy with cancelled checks and Receipts/invoices attached) in check number order.

_____ Bank Statements (July – April) DO NOT SUBMIT YOUR FINANCIAL REPORTS UNTIL YOU HAVE RECEIVED YOUR APRIL BANK STATEMENT AND RECONCILED IT WITH YOUR FINANCIAL RECORDS. MAY AND JUNE BANK STATEMENTS AND REQUISITIONS/CANCELLED CHECKS SHOULD BE SENT DIRECTLY TO THE FSMA OFFICE AS SOON AS THEY ARE RECEIVED.

_____ Deposit Slips – should be attached to the appropriate bank statement