Westchase Community Association, Inc s10

WESTCHASE COMMUNITY ASSOCIATION, INC. REGULAR BOARD OF DIRECTORS MEETING August 12, 2010

MINUTES

I. CALL TO ORDER

A meeting of the Board of Directors for Westchase Community Association, Inc. was held August 12, 2010 at the WCA Management Office, 10049 Parley Drive, Tampa, Florida 33626. Carlos Quiros, President, called the meeting to order at 7:05 PM.

II. ROLL CALL Directors Present: Management Staff: VMs and Alternates: Carlos Quiros MaryJo LoCascio, Sr. Mgr. Gene McArthur Joaquin Arrillaga Charlotte Adams, Office Mgr. Bill Dennis Brian Ross Don Costello Nancy Sells Directors Absent Bonnie Wells Dyan Pithers Mary Griffin

III. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited by those present.

IV. PRESENTATION FROM WORLD OF WESTCHASE BOARD OF DIRECTORS A painting was presented to the Westchase Homeowners Association by Ernie Sylvester, Vice President of the World of Westchase Board of Directors, with Carlos Quiros accepting on behalf of the Association. This annual gift will be hung in the WCA conference room. The artist for this year’s painting is Pamela Roehm.

V. PRESENTATION BY BURGER 21 Robert Johnston, President of Burger 21, presented information about the restaurant that will be opening in the Avenues at Westchase in October 2010. Burger 21 is family oriented, counter service restaurant that will not contain a bar.

VI. SECRETARY’S REPORT . July 8, 2010 Board of Directors Meeting Minutes submitted.

Joaquin Arrillaga motioned that the Board approve and accept as presented, the meeting minutes from the July 8, 2010 Board of Directors Meeting. Nancy Sells seconded the motion. A vote was taken and the motion carried 6-0.

Board Meeting Minutes August 12, 2010 VII. COMMITTEE REPORTS

. Covenants Committee – Report submitted

Joaquin Arrillaga motioned that the Board approve and accept the July 28, 2010 Covenants Committee Meeting recommendations as their own. Nancy Sells seconded the motion. A vote was taken and the motion carried 6-0.

VIII. Government Affairs Committee – Report submitted 1. Burger 21

Mary Griffin motioned that the Board not oppose the 2 COPRX Permit for Burger 21 that does not run with the land and requires that the business have 100 seats with 51% of the revenue obtained from food sales. Bonnie Wells seconded the motion. A vote was taken and the motion carried 6-0.

2. The Facility Room at the Countryway Swim & Tennis Center will be used to hold a public information meeting regarding the transportation referendum that will be on the November ballot. No official position is taken by the Board of Directors.

3. Hillsborough County Grant

Mary Griffin motioned to apply for the grant offered by Hillsborough County on behalf of the WCA for partial funding of fitness equipment to be installed on the CDD property along the walking trail with the understanding that the WCA will match any received funding. Bonnie Wells seconded the motion. A vote was taken and the motion carried 6-0.

4. The Government Affairs Committee will begin meeting quarterly.

. Modifications Committee – Report submitted

Bonnie Wells motioned to accept the Modification Committee recommendations as presented. Mary Griffin seconded the motion. A vote was taken and the motion carried 6-0.

. Website Committee – Report submitted Joaquin Arrillaga gave an update on the progress of the redesign for the association website. 1. A link will be installed from the association website to the Greenacre Management website to facilitate the online payment of homeowner association assessments.

. Nominating Committee – Report submitted

Board Meeting Minutes August 12, 2010 Joaquin Arrillaga stated that candidates are still needed for the election of the Board of Directors in September. There will be four open chairs and there are currently four declared candidates: Brian Ross, Don Costello, Mike Clayton, Jean Keelan.

IX. COMMUNITY ASSOCIATION MANAGER’S REPORT- Report submitted 1. Three hundred-eighty violation letters were completed in July. 2. Twelve Welcome Letters were sent to new residents in July.

X. TREASURER’S REPORT The monthly report presented by Shumaker, Loop & Kendrick, containing all accounts handled by legal counsel, does not provide the Board of Directors with information useful for addressing the concerns of the Association. 1. Brian Ross requested that the monthly report be sorted by form of payment such flat fee, contingency, etc. 2. Mary Griffin requested that the monthly report provide the number of accounts currently delinquent as well as the number of accounts in court, collection, arbitration, etc.

XI. OLD BUSINESS 1. Management Contract with Greenacre Management, Inc.

Mary Griffin motioned to approve the management contract presented from Greenacre Properties, Inc. for the years 2011 through 2013 at an annual cost of $261,216.00. Joaquin Arrillaga seconded the motion. A vote was taken and the motion carried 5-1.

2. Proposal for Replacement of Community Sign Brian Ross recommended requesting that the CDD partner with the HOA in bearing the cost of the signage if the HOA agreed to maintain the signs and meeting notices including those for the CDD. A proposal for a sign constructed of brick will be obtained as well. It was suggested that both HOA and CDD managers meet to discuss the various sign proposals and make a recommendation.

Joaquin Arrillaga motioned that the WCA present a formal request to the CDD through Brian Ross requesting a partnership between the HOA and the CDD for the installation of the community signs to include payment and ongoing maintenance. Mary Griffin seconded the motion. A vote was taken and the motion carried 6-0.

XII. NEW BUSINESS

1. Resolution for Annual Board Training

Mary Griffin motioned that Westchase Community Association budget and conduct an annual Board of Directors Training Session to be held within the first two months following the annual board election. Nancy Sells seconded the motion. A vote was taken and the motion carried 6-0. Board Meeting Minutes August 12, 2010 2. Resolution for Annual Turnover of Directors Meeting

Joaquin Arrillaga motioned that a meeting with the new Board Directors and the outgoing Directors of the Board be held to assist with the transfer of information to the new Directors regarding the ongoing business of the Board. This meeting will be held directly after the Organizational Meeting of the New Board of Directors for the selection of officers. Nancy Sells seconded the motion. A vote was taken and the motion carried 6-0.

3. Resolution to Establish a Policy for Collection of Rent

Brian Ross moved that the Board of Directors in accordance with section 720.3085(8), Florida Statutes (2010) adopt the following policy for demanding and collecting rents from tenants of Owners delinquent in paying their monetary obligations to the Association: 1. If the Association’s Senior Community Manager (Manager) determines that (i) an owner is delinquent in paying any monetary obligation due to the Association, (ii) the Owner fails to pay such delinquent monetary obligations to the Association after notice of the delinquency and a reasonable opportunity to cure, and (iii) the Owner’s parcel is leased to or occupied by a tenant, then the Manager may request that the Association’s attorney commence the tenant rent demand procedures set forth herein pursuant to our contingency fee arrangement. 2. Upon notification by the Manager that the conditions above have been met, the Association’s attorney shall send a written demand letter if requested (the “Rent Demand”) to the tenant demanding that the tenant pay to the Association all future rents and other monetary obligations related to the leased parcel (the “Rent”). 3. The Rent Demand shall be sent to the tenant as required by Florida law. The Rent Demand shall be deemed delivered five (5) days after the Rent Demand is deposited in the mail. 4. The Rent Demand shall be in accordance with Florida law. 5. The Association’s attorney shall send a copy of the Rent Demand to the Owner. 6. Nonmaterial or technical violations of the procedures set forth herein will not invalidate the Association’s right to demand and collect rents pursuant to section 720.3085(5), Florida Statutes. Joaquin Arrillaga seconded the motion. A vote was taken and the motion carried 6-0.

XIII. ADJOURNMENT

The meeting adjourned at 9:37 pm.

______Carlos Quiros Westchase Community Association, Inc. President cc: HOA File WCA Board of Directors

Board Meeting Minutes August 12, 2010