Cataloging and Metadata Roundtable

Annual Assembly Business Meeting Minutes

July 28, 2009

1. Call to Order and Welcome

The meeting was called to order by Chair Linda Turney at 1:30 pm at the Hyatt Regency on Town Lake, Austin, Texas.

Present: Nancy Goralski (Fort Bend ISD -- [email protected]); Linda Turney (Sam Houston State University – [email protected]); Shelley Barba (Texas Tech University – [email protected]); Ian Barba (Texas Tech University – [email protected]); Ric Hasenyager (North East ISD – [email protected]); Sharon Castleberry (DeSoto Public Library – [email protected]); Vicky Kemp (Flower Mound Public Library – [email protected]); Glenda Griffin ( Sam Houston State University – [email protected]); Judy A. Johnston (University of North Texas – [email protected]); Ling H Jeug-- EB Liaison.

2. Approval of Minutes

A motion was made and seconded to approve the CMR Annual Conference business meeting, April 2, 2009, with the following corrections:

1. Nancy Goralski’s email address is [email protected]

2. The approval of minutes was for the CMR Annual Assembly business meeting.

3. Reports of Officers

Shelley Barba, Secretary/Treasurer reported on the budget for the Round Table; last year’s beginning balance was $6,865.44, the total revenues were $6,529.75, the total expenses were $7,804.86, and the ending balance was $5,590.33.

4. Unfinished Business

CORRECTED Bryan Knaack is the new TLA webmaster; Chair Linda Turney will follow up with Theresa, our contact.

5. New Business

Transforming TLA Structure Survey Results

The Structure Task Force Report was discussed, particularly item three, Recommendations for all Divisions, Round Tables, and Interest Groups. This following year, it is worth CMR’s consideration to think of our activities outside the Annual Conference including virtual meetings and classroom training, possibly merging with similar units, and self-assessing our unit.

Particular concerns for the CMR are lack of participation from members and low membership of new cataloging and metadata librarians. Solutions discussed include outreach to Texas library schools emphasizing the importance of service and to current cataloging and metadata professionals that we are here.

Other activities suggested were sponsoring a webinar, help publicizing other organizations webinars that are about cataloging or metadata, and developing a simpler “2 minute” survey for our members to give us feedback about the round table since the TLA’s survey only garnered four responses on the CMR.

The Survey results also indicated a concern about the limited availability of participation by CMR members because of the by-laws requirement of the Chair to be a member of ALA. TLA taskforce is looking into umbrella by-laws, and move toward an operational handbook thereby making it easier to change such requirements.

Stars of Texas (SchoolCat) Discussion Group

Nancy Goralski was approached about CMR hosting this discussion group. After discussion it was decided that it would be better suited to TASL.

Nominating Committee

Slate of candidates must be submitted in early November, biographies by December. One to two people will be selected by the Nominating Committee Election Committee. Richard Hasenyager was put on the committee.

CORRECTED TLA Conference Sessions

1. Open Source Cataloging will be replaced with Subject Cataloging for School and Small Public Libraries (90 minutes) since there is a panel already scheduled for open source cataloging.

2. From AACR2 to Resource Description and Access (RDA): An Update (50 minutes). With possible speakers of: Barbara Shultz Jones, Shawne Miksa, or Ric Hasenyager.

3. Metadata: What is it, and how is it used? will be renamed and the scope altered to better fit in with the track and attract a wider but more defined audience.

6. Announcements

A motion was made and seconded to donate $300 to TALL Texans. The motion passed.

A motion was made and seconded to donate $250 to the Legislative Committee. The motion passed.

7. The meeting was adjourned at 3:04 pm.

Minutes respectfully submitted by Shelley E. Barba, Secretary/Treasurer

August 5, 2009

CORRECTED