Marshfield Youth Hockey Association, Inc

Marshfield Youth Hockey Association, Inc. Board of Directors Meeting Marshfield Youth Hockey Recreation Center (DRAFT)6:00 pm Wednesday, June 16, 2004

Present: Monte Lamer, Percy Stephenson, Stephanie Alboreo, John Peters, Rod Newman, Jeff Graves, Jim Edwards, Deb Johansson and Cathy Marx

Absent: Dean Fenhaus

Guests: Terry Brand, Mark Haferman, Tom Seyfert, Pat Andrae, John Baur, Dr. Mike Claussen and Dave Wunrow

1. Meeting called to order at 6:00 PM by Monte Lamer A. New business added 1. Deb Johansson regarding Concessions during the fair. This item was dropped due to lack of interest. The Concession Area will be open during the Boxing Event. 2. Registration dates – Cathy Marx August 22nd will be the registration day for returning skaters. September 13th will be the registration day for new skaters. 3. Silver Laces ice rental – Jeff Graves 1st by Deb Johansson and 2nd by Jim Edwards to add 1 week of ice for Silver Laces for a surcharge of $500.00 4. 1st by Deb Johansson 2nd by Rod Newmann to send a $50.00 MACCI Gift Certificate to Mr. Schuster for ice and snow removal.

2. Approval of May 19th, 2004 minutes 1st Rod Newmann 2nd Cathy Marx, vote was unanimous.

3. Financial reports A. Treasurers report – Cathy Marx reported the following, Checking $14,237.27 MYIce $12,767.38 Scrip $9,641.64 B. Scrip report – Cathy Marx reported $10,640.92 Gross $6,384.58 Members $4,256.39 Members 1st Deb Johansson 2nd Jim Edwards, vote was unanimous. C. MYICE update – Monte made a presentation to the Sunrise Rotary Club and the response was good, no commitments have come of the presentation yet.

4. Old Business A. Girls skate Girls issue vote and change policy – Jeff brought written proposal for Board review. MYHA must follow the rules and regulations of USA Hockey, it can adopt more stringent rules than USA Hockey and WAHA as long as we are in the boundaries of the guidelines and rules. Conclusion we can not make girls skate girls the rules are gender neutral. Jeff’s recommendation is that MYHA does not adopt a policy that girls only skate on girls team and further recommend that MYHA discontinue all discrimination based on sex and require every player in MYHA to select one team and commit to that one team for the full season.

Motion made by Jeff Graves that MYHA does not adopt a policy that girls skate on girls teams only in addition will discontinue all discrimination based on sex and require every player in MYHA to select one team and commit to that one team for the full season. 2nd by Percy Stephenson, vote was unanimous.

B. Committee positions and vacancies See attached

C. Initiation Program report/Mites to play 10-15 games – Stephanie Alboreo Stephanie Alboreo and the Initiation Program Committee reviewed the policy and came with the recommendation that we use the current USA Hockey Initiation Program that we are currently using small ice games and no travel. Mark Haferman presented the past history of our Initiation Program. Cathy suggested that we review the policy and bring back to the Board a final proposed program that becomes MYHA policy. Tom Seyfert indicated that positioning, rules etc. within 2-3 practices at the Squirt Level and we need to concentrate on more skills and fundamentals in lieu of game time which will make our Program stronger in the future. Stephanie indicated that they will be having a MYHA Coaches skills training camps prior to the next weeks practice for the 04/05 season. Terry Brand indicated that when we implement the policy we should make it very, very difficult to go backwards to the old way of doing things and move forward with what we are doing and also commented that our Association is ahead of it’s time in the way we are proceeding and is very impressed with the philosophy of our Association. It was agreed upon that the Initiation Program will be an in-house non-travel program. Final written policy to be brought back to the Board for approval.

C. Review Voting Policy Tabled for further discussion.

D. Fall camps – Same format or what? Need to get dates scheduled. Cathy Marx to investigate along with Stephanie Alboreo, we can start camps on September 27th 04.

E. Look into cost of Liability Insurance – Jeff Graves Nothing to report at this time.

G. Sled Hockey – Monte Lamer Item was tabled until a future date. H. Get our tournament schedule in “Let’s Play Hockey” book.

Greg would like to move the PeeWee Tournament to December and move the Squirt Tournament to January due to better participation. 1st by Rod to set Tournament dates for 2 years 2nd by Jeff - unanimous Tournament dates are as follows: Bantam State Tournament is March 5th and 6th of 2005 Men’s Tournament will be March 10th, 11th, 12th and 13th of 2005 PeeWee A Tournament will be December 11th and 12th of 2004 Squirt A Tournament will be January 8th and 9th of 2005 U14 Tournament will be February 5th and 6th of 2005 05/06 Tournaments will be brought back to the next meeting

I. What percent of fundraisers will be for MYICE Item tabled until a fiscal budget is prepared.

5. New Business A. Fee’s for camps and how to handle money Tabled until next months Board Meeting.

B. Set the open skate schedule with the City Jeff Graves will bring this information back to the Board when it becomes available.

C. Consider working with Parks & Rec to better get the word out about Registration Monte Lamer will co-ordinate with Parks & Rec and Myron Gadke.

D. Advertising (who, how, etc). Rod Newmann suggested a advertising billboard on the side of the building to let the public know what is upcoming events are. John Peters will investigate. Jeff Graves suggested renting a billboard in downtown Marshfield in August to promote the upcoming 04/05 season, Cathy Marx to investigate

E. Prepare MYHA calendar. See attached

F. Fantasy Hockey- Cathy Marx 1st Jeff Graves 2nd Deb Johannson to drop Fantasy Hockey, vote was unanimous.

F. Building Manager Consideration- Dave W. A Building Manager for both sheets of ice in the future was discussed. We need to start thinking of what we can do to set the scenario to hire a Building Manager. We need clear and concise rules of employment with this person. We could possibly partner with another organization to facilitate this. We need to get more use out of our current facility now. We need to come up with ideas on utilizing this building now so they can be utilized in the future. Oshkosh currently does this and it is working there. Start small with maybe 4 events (a couple of dances, etc) next summer and work our way up to a year round position.

G. Open Skate/City – John Baur presented the idea of making available a family pass to open skate for the entire season (2 adults/2 kids). Jeff Graves made a motion to extend gift of family pass (2 adults/2 kids) for skating season for all open skates. Deb Johansson 2nd and added an amendment – make available 2 passes for all Tiger games (with the exception of WIAA playoffs). Jeff Graves amended motion to include this. Motion passed unanimously.

H. City Storm Water Rates The new City Ordinance requires Storm Water runoff to be taxed at approx. $1,320.00. Monte Lamer will investigate if we are exempt due to our Non- Profit status.

1st Jim Edwards 2nd Rod Newman to adjourn at 9:00 PM

Next meeting July 21st, 2004 at 6:00 pm