Summary of System Updates and Fixes

Release Notes ePortfolio Release r6.0

Author: Mark Traynor, Development Manager Published: 21/07/2012 Document Version: 1.0

1 Summary of system updates and fixes New/Update Site Role Description Release code Physician All Physician training programme structure import 1/6.0/3790 Foundation All Foundation 2012 Changes 2/6.0/ 5107 Replace document and/or the link to the ‘FP Curriculum 2010 Resource’ 5108 Menu and section adjustments 5111 Curriculum update 5112 Curriculum expand all 5119 Clearer seperation of FY1 / FY2 work 5120 Update of home page form links 5123 Update access levels and duration 5124 Remove obsolete forms for 2012 curriculum trainees 5125 Icon and link to general assessment FAQ 5126 Update TAB and guidance 5127 Update self TAB and guidance 5128 Modify self-TAB funtionality 5129 Replace core procedure assessment forms for 2012 trainees 5130 Allow linking of evidence on new forms 5131 DOPS form typo fix (for 2010 DOPS form only) 5134 DOPS SLE adjustments 5135 Mini-CEX SLE adjusments 5136 CBD SLE Adjustments 5139 Replace Programme timetable and relevant documents form 5141 Replace induction with clinical supervisor form (formerly 2.4 form) 5142 Replace initial meeting with educational supervisor form (formerly 2.5 form) 5143 Replace the combined initial meeting with educational supervisor and induction with clinical supervisor form (formerly combined 2.4 and 2.5 form)

2 5144 Replace Mid placement review form formerly 2.6 form) 5146 Mid year review (formerly 2.8 form) 5147 Replace condition of taking up a training post 5148 Clinical supervisor’s end of placement report 5152 Foundation ARCP (F1-ARCP and F2 ARCP) form 5246 e-LfH codes to be hosted within the e-portfolio Aug 2012. 5665 Summary TAB 5667 Create new Foundation Form Method to handle duel signatures Dental All Dental site updates 3/6.0/ Pharmacy Trainees Pharmacy VT2 update 4/6.0/ 4611 Pharmacy VT2 adjustments 5057 VT2 Own work form 5058 VT2 logo 5059 VT2 Record of completion of resources form 5061 VT2 completion forms menu and section 5062 VT2 Record of completion of section form 5063 VT2 Ticketed testimonials page misc. changes 5065 VT2 Meeting menu and section changes 5067 VT2 Make competencies available for trainees 5099 Log section changes 5100 VT2 Information section rework 5224 Mini CEX Log 5225 Case based discussion Log

Fixes Site Role Description Release code Foundation Administrators Intake Management / Email details 5/6.0/kb1

3 RCPI Log Book Trainees, Administrators Annual Statement update escalated from [EPX037659] 6/6.0/5781

4 NES ePortfolio Release Notes

Contents

1 Release Plan...... 4 1.1 Release r6.0...... 4 2 Overview...... 4 2.1 Document Purpose...... 4 2.2 Definitions...... 4 2.2.1 Roles:...... 4 2.2.2 Sites:...... 4 2.2.3 Locations:...... 4 2.2.4 Training Programme:...... 4 2.2.5 Post:...... 4 2.2.6 Grade/designation:...... 4

v of 6  Release Plan

1. Release r6.0

21ST July 2012

 Overview

1. Document Purpose

The purpose of this document is to indicate the planned times of software releases to the ePortfolio production site, to detail minor updates that have been implemented since the previous release, and report on corrections to know issues within the software.

2. Definitions

1. Roles: There are 3 principal roles, Trainee, Supervisor, and Administrator. The supervisor role can have subtypes including Clinical, Educational, Foundation Year Director, and Tutor.

2. Sites: These are the main ePortfolio types, currently, Foundation, Physician, CEM, Pharmacy, Nurse Mentorship, RCOG, FSRH, CSRH, UmeP, RCR, RCPCH, and RCPI.

3. Locations: These refer to physical (i.e. real) locations, most commonly hospitals, or may also refer to administrative offices or schools, for example, an NHS trust.

4. Training Programme: These defines a period of training for a trainee, such as FY1, or ST2, covering the full period of time the trainee is employed at that grade/designation (see below).

5. Post: A post is associated with a training programme. The post has grade/designation defined, as well a location. In some sites this may be referred to as a “course”.

6. Grade/designation: This refers to a trainee’s stage of training, such as FY1, FY2, ST1, FTSTA1, etc.