American Association of Grant Professionals Annual Membership Meeting Minutes November 9, 2003 Kansas City, MO

I. Call to Order President Phyl Renninger (FL) called the meeting to order at 12:40 pm.

II. Meeting Attendance Secretary Deanna Nurnberg (IL) reported that there were 76 members present. Quorum is 60% of members registered for the annual conference (84 members). Quorum not met, meeting is informational only.

III. Minutes from Annual Membership Meeting – November 2002. Phyl Renninger stated that since there was no quorum, the minutes from 2002 would be transmitted electronically to the members, with an electronic motion for approval.

IV. Treasurer’s Report. Treasurer Michael Wells (OR) presented the financial report and balance sheet for the association. Year to date: income of $68,005.08, expenses totaling $42,237.94, net income for the year is $25,647.14. He noted our accounting is done on a cash basis and is not reported per an audit. There was one correction to the report; the income statement was dated incorrectly. Date should read 1/1/03 to 10/31/03. The report will be filed for audit with correction.

V. 2003 Conference Report. Gail Vertz (KS) shared the preliminary results of the conference and recognized the members of the local conference committee and the conference committee.

VI. Committee Reports A. Bylaws Committee. Michael Wells (OR) shared the outcomes of the Bylaws Committee this past year, which culminated in the approval of new bylaws by the membership. He noted that the new bylaws are posted on the webpage at www.grantprofessionals.org B. Credentialing Committee. Pauline Annarino (CA) acknowledged her committee and presented her report for the year. She noted that the incorporation papers for GPCI (Grant Professionals Certification Institute) will be filed next week, which is the first step in forming the separate but affiliated organization which will raise funding for credentialing. She called for volunteers to assist with the activities of the committee this next year. C. Chapter Committee. Deanna Nurnberg (IL) presented her report on the activities of the chaptering committee to date and called for new volunteers who are interested in forming chapters and/or serving as state representatives. D. Long-Term Planning Committee. Randy Givens (NE) shared with the meeting attendees some of the most recent activities of the committee, including the strategic plans that are guiding current activities. This past year, he mentioned that the committee has been involved in Bylaws review and research activities, and plans to bring to the board new recommendations for future plans and activities this year. E. Nominating Committee. Jerry Dillehay (AZ) recognized his committee. He also urged members interested in serving the association to run for a board position next year. F. Membership Services Committee. Maryn Boess (AZ) presented her report to the membership, including the fact that we now have had 663 members, with more than 510 current active members. She mentioned the website (www.grantprofessionals.org), as well as the Association’s informational e-mail address ([email protected]). She recognized her committee members and asked them to briefly report on the activities of their subcommittees.  Journal Subcommittee. Iris Coffin (IA) spoke about the professional journal. She noted that there are two journals published each year, and they are inviting articles from new authors, including “how to” articles related to professional practices.  AAGP Forum. Mary Hale Meyer (PA) spoke about the AAGP Forum. She stated that the forum is moderated. Membership in AAGP provides free access to the forum, although members may unsubscribe by contacting her if they so desire. Members with questions can reach her through [email protected] or [email protected]. G. Financial Planning Committee. Cynthia Renee Oda (IN) recognized her committee, and stated that their primary responsibility is to conduct an audit of the organization’s books. She stated that the audit was a success. The committee has some recommendations they will make to the board this afternoon. She thanked Michael Wells for his work as treasurer.

VII. Announcements A. New Board Members. Nominating Committee Chair Jerry Dillehay (AZ) announced the results of the election. The new board members are: Pauline Annarino, Mary Hale Meyer, Deanna Nurnberg, Joani Sarkiss, Dr. Bernard Turner, and Michael Wells. The six new board members took the AAGP oath of office led by Jerry Dillehay. B. Future Conference Announcements  2004 Conference Announcement. Charlotte Harris, 2004 Conference Chair announced the location of the 2004, which will be at the Westin Copley Place in Boston, MA. She invited members to come to the conference and to invite others to join us. She mentioned individuals who have agreed to work with her on the conference committee.  Future Conferences. Conference Committee Chair, Gail Vertz (KS) shared the future sites that the board has approved: 2004 is Boston, MA; 2006 is Phoenix; and 2005 is Nashville, TN. The committee will be recommending two additional sites for future conferences: 2006 recommended site is Washington, DC; and 2007 recommended site is San Diego, CA.

VIII. Audience Wishing To Address The Board A. Dennis Van Wey (WI). Asked how to invite/involve some members in his home state in the association. Deanna Nurnberg shared that information on forming a chapter is available on the website. Further, there are AAGP membership brochures are available for handing out. B. Rebecca Halford (IL). Had the privilege of being on the long range planning committee and wanted to know if the committee is on-going or whether the committee assignments will be redistributed. Phyl Renninger answered that the board will be looking at committee assignments and appointments for the following year and will post information on the website. Further, members interested in getting involved in a committee are invited to contact us and volunteer to participate. C. Brad Knudson (MN) asked the lengths of terms for the new members. Jerry Dillehay stated that Deanna Nurnberg, Joani Sarkiss, Bernard Turner, and Michael Wells are seated for 3 year terms, Pauline Annarino and Mary Hale Meyer are seated for 2 year terms. Phyl added that we are entering into the first transition year toward achieving three-year terms for the board as established in the recently adopted bylaws.

Meeting as adjourned at 1:31 p.m.