Cold Lake Minor Hockey

COLD LAKE MINOR HOCKEY EXECUTIVE MEETING MINUTES March 16, 2011 7:00pm Held at the CLMH Office

Present: Absent: VP Business Ops – Deb Thomas Female Director – Trent Threadkell PR Director – Valerie Kossey-Fraser Bingo Director – VACANT VP Hockey Operations – Brian Wareham Executive Assist - Cari Desjarlais(no vote-pd employee) Registrar – Kim Green President – Ray Carter(vote incase of a tie) Dev. Coordinator – Keith Murphy Ice Scheduler- Michelle Dellamere Equipment Manager- Larry Karenko Director at Large – Stephen Cook Novice Director – Rob Cadieux Fundraising/Tournament – Crystal Frey Peewee Director – Jacki Cook Referee in Chief – Lloyd Belcourt Initiation Director – Teresa Dole Bantam Director – Corey Lapointe Regional Director – Dean Holben Midget Director – Doug Cheyne Atom Director – Jason Bath

1.1 Call to Order – Deb Thomas called the meeting to order at 7:02pm

1.2 Rules of Engagement – as per February 23rd minutes

2. Adoption of Agenda – See amendment 5.11 under new business. Val Kossey-Fraser Motioned to accept the February 23/2011 agenda, seconded Larry Kerenko, all in favor, CARRIED.

Invited Guest: John Erkins to the meeting, John has an extensive back ground in Hockey Alberta.

3. Approval of Previous Minutes – Hearts for Hospital Gala is May 7th not May 2nd. Amended. Corey Lapointe Motioned to accept the February 23/2011 minutes, seconded Dean Holben, all in favor, CARRIED.

4. Delegations –

5. Unfinished Business – 5.1 – Bingo Director Needed ASAP – Deb – See Bingo news. Next Bingo meeting June 14th, 2011. 5.2 – Hockey Day in Cold Lake Report – Val, Keith, Jay, Rob – went well, raised $4080. Spit between two families and cheque’s were cut. Plans to go ahead for an Annual Event. Look for places to Donate proceeds for next year. CLOSED 5.3 – AGM – Date: Sunday, May 1/2011 at NHS at 7:00pm, free registration given – Blanket email will be sent out. OPEN 5.4 – Coaches Evaluations – any actions needed – summary sheet – Waiting for summary sheet from Brian. Set an end of March date. Look at the process of getting leters out and back in. OPEN 5.3 - Hockey AB AGM – June 10-12/2011, Red Deer, AB. Rooms booked at the Capri – Send minimum 3 people. Wait until after our AGM, after new director’s come in. OPEN 5.4 – Initiation Money payback – Teresa paid back money lent by CLMH to the Initiation Tournament. CLOSED

6.0 New Business - 6.1 – NEAHL meeting – April 9/2011 at 11:00am in Vermillion. – Ray cannot attend. Jason Bath (Atom) will attend. OPEN 6.2 – Zone 2 meeting – Sunday, April 10th Smoky Lake – Ray Cannot attend. Deb (VP of Buisness) or Brian (VP of Ops) will attend. Maybe Kim (registrar) OPEN 6.3 – Movie Night with Ski Hill – Approved. Now what? Committee? What is needed? Table – Ray’s OPEN 6.4 – Crystal’s adventures in Fundraising – Tabled. OPEN 6.5 – Positions for next year…………Please let Deb know if you are resigning. Any nominations should come to Deb. No later than April 30/2011. OPEN 6.6 – Spring Ice – Keith – has heard nothing. OPEN 6.7 – Volunteer Appreciation BBQ – Cold Lake April 30th from 11:00 – 4:00 at MD Campground. 6.8 - Office Issues: new phone, caller ID – Corey wants caller ID, Ray wants a speaker phone for meetings. Corey Lapointe motions for Cari to purchase a new office phone up to $150 and to subscribe to Caller ID, seconded by Larry Kerenko, all in favor, CARRIED. Office closed for Spring Break – Coaches to contact Larry for returns. 6.8 – Budget – Deb – $41,000 left in account after 2009/2010 season. Deb Thomas motions to put $50,000 into a GIC at the ATB for an emergency fund, seconded by Jason Bath, ALL in favor, CARRIED. Projected budget being done for the AGM. 6.9 – Panther Meeting – Ray & Dean will deal with – We have an agreement expiring this year. 6.10 - Female Meeting with Bonnyville – Deb & Trent – Meeting - March 22, 2011 in Bonnyville. Big issues that need to be looked at for next year to be put into an agreement. 6.11 – Hockeyville – Bentley, AB – central Albert town is in the final 10 for Hockey Ville. PLEASE VOTE FOR THEM.

7. Reports – Business:

6.1 – Registrar – Kim and Cari need to go over changes in the registration package. Kim’s idea - Pictures included into pictures, you get 5x7 of team and 5x7 individual. Any more pictures will be parent responsibility. Changes to the registration package done by April. 20th executive meeting.

6.2 – Bingo – VACANT – See Cari’s Report

6.3 – Equipment – directors will send Larry’s phone number out for returns.

6.4 – Public Relations – Advertise for AGM.

6.5 – Tourn./Fundraising – ABSENT

6.6 – VP Business – done

Operations:

6.7 – Ice – ABSENT – any ice after March 11/2011 will be paid for by the team’s. Not covered in the registration of 25 weeks.

6.8 – Referee in Chief – ABSENT

6.9 – Female – ABSENT

6.10 – Regional – both regional teams are in finals.

6.11 – Initiation – nothing

6.12 – Novice – playoffs went well, 5 games ended in overtime. Making plans for next year, looking at next year’s players and coaching staff.

6.13 – Atom – One team in a tournament next weekend.

6.14 – Pee Wee – nothing

6.15 – Bantam – T2 is still playing.

6.16 – Midget – nothing, less suspensions that last year. Home Tournament went well. One hiccup.

6.17 – Director at Large – ABSENT 6.18 – Development Co – Regulation meeting (John, Ray, Brian, Keith and Deb) – itemized concerns from last year, start looking at different MHA’s regulations, picked apart and put together what will work for CLMH. More to come. Plan: will distribute and needs feed back from executive by April 20th, 2011. Will be presented to public at the Fall General Meeting. Black Elk hockey school out of Bonnyville for Summer camps.

6.19 – VP Operations – Puck’s for one year $1500. Brian will look into a sponsor for next year. VP of Hockey Ops is up for election at the Spring AGM.

6.20 – President – ABSENT

8. Next Meeting – April 20th, 2011, 7:00pm at the CLMH office.

9. Adjournment – Deb Thomas motioned to adjourn meeting at 8:40pm, seconded by Brian Wareham. All in favor, CARRIED.

______Ray Carter (President) Cari Desjarlais (Executive Assistant)

REPORTS

News from Bingo Land

1) Had a person walk out because they figured there were enough workers with out them. So from now on the Bingo Bond cheques will be given at the end of the shift after clean up. It might be a little more hassle for the Chairperson, but will solve this problem. I have attached a sample of the page that will be now sent to the hall with the bingo package. 2) There were a few Dabbers (meals) cheques that were a little high in $ so I have been reinforcing the $10/person that gaming allows us for meals/worker. 3) Balls (Nevada) are now paid floor walkers, they are not allowed in the cash cage. Are we going to loose money because they are paid? HELL NO! lol we are making more. When the ball sellers are behind the cage they would sell 3-4 boxes on a crowd of 150 people, on the night that I worked and there were paid ball sellers, they sold 7 boxes. We make up in sales what we pay out for workers and then some. 4) Gates now open at 5:15pm, requiring workers to be there at 5pm. 5) Digi’s – new electronic way to play, very cool. Tablet computer, touch screen, you push the “dab all” button and it will dab all your cards PLUS move the cards in order from the least #’s away to bingo! A maxed out Digi is $127 plus people play paper cards on the side. We have seen an UP in sales. And possibly more in the near future. 6) Other big news should solidify before next years registration………………..