The Regular Meeting of the Olin City Council Was Held November 14, 2005 at the Olin City Hall

The regular meeting of the Olin City Council was held March 14, 2016 at the Olin City Hall.

Mayor Becky McAtee called the meeting to order at 6:00 p.m.

Council Members present: David Dircks, Greg Eganhouse, Bruce McCormick, Kahm Sauer and Ron Zimmerman.

Clerk Jean McPherson, Water/Sewer Operator Chet Lief and Maintenance Nick Moore were also in attendance.

Visitors: Karen Tarbox, Bruce Gray, Bill Thomsen, Tom & Faye Hamilton and Kiel McCrea.

Moved by Eganhouse, seconded by McCormick, approving the agenda. Vote was taken with five ayes. Motion carried.

Moved by Eganhouse, seconded by Zimmerman, approving the previous minutes, financial reports, February Receipts, March bills for payment and monthly transfers of funds. Vote was taken with five ayes. Motion carried. MARCH 2016 BILLS FOR PAYMENT NAME COMMENT AMOUNT A & A CONSTRUCTION FIRE DEPT INSULLATION $3,340.00 AFLAC SUPP INSURANCE $414.24 ALLIANCE CONNECT WEBSITE $8.99 ALLIANT ENERGY GAS & ELECTRIC $3,331.19 AMAZON BOOKS LIB BOOKS $400.67 ANAMOSA PUBLICATIONS PUBLICATIONS $247.12 ASBESTOS INSPECTIONS, TESTING & FLOOD ACQ ASBESTOS TR INSPECTION $975.00 BARD MATERIALS PARK GATE SUPPLIES $30.00 BARRON MOTOR SUPPLY AUTO SUPPLIES $166.92 CARQUEST OF MONTICELLO AUTO SUPPLIES $4.00 CENTER POINT LARGE PRIINT LIB BOOKS $133.02 CHEM RIGHT LABORATORY WATER TESTING $15.00 CHET LIEF FEB WAGES $3,412.15 COLLECTIONS SERVICES CENTER CASE # 378583 $70.32 DENA BIRCHER FEBRUARY WAGES $241.00 ELECTRICAL ENGINEERING EQUIP LIFT STATION REPAIR $2,087.50 FIRST BOOK NATIONAL BOOK BANK LIB BOOKS $49.50 FOSTER COACH SALES, INC AMB LIGHT BULBS $199.02 GEORGE VAUGHN FEBRUARY LIB WAGES $449.50 GEORGE ZIRKELBACH LANDFILL MEETING MILEAGE $28.00 I D N R NPDES APPLICATION FEE $85.00 IAMU DUES $489.00 IMFOA DUES $20.00 PESTICIDE MANUAL AND ISU EXTENSION OFFICE POSTAGE $28.53 IOWA WELDING & SUSPENSION INC DUMP TRUCK REPAIR $5,143.02 J & R SUPPLY, INC WATER SUPPLIES $535.72 JEAN McPHERSON FEBRUARY WAGES $3,108.01 JOHN DEERE FINANCIAL SHOP SUPPLIES $27.89 WATER SUPPLIES $25.54 JONES COUNTY AUDITOR 2015 ELECTION $1,757.24 JONES COUNTY SHERIFF S DEPT MARCH INSTALLMENT $2,360.50 KONICA MINOLTA BUS SOLUTIONS CITY COPIER $162.67 LINWELD, INC. MEDICAL OXYGEN $57.14 MATT DICKEN PARK SUPPLIES $47.74 PARK BATHROOM HAND DRYER $328.00 MED MEDIA AMB ANNUAL SOFTWARE MAINT $650.00 METERING & TECHNOLOGY SOLUTION DAYCARE METER $243.68 NATHAN SAWYER NAEMSE EDUCATOR COURSE $430.00 NICK MOORE FEBRUARY WAGES $1,408.95 OFFICE DEPOT INV 816867115001 $52.78 INV 818079845001 $24.45 INV 818080038001 $28.78 INV 822669820001 $59.99 INV 823486268001 $98.48 OLIN POST OFFICE BILLING $96.25 NUSIANCE LETTER POSTAGE $80.88 STAMPS $49.00 OLIN TELEPHONE COMPANY SEWER PLANT $18.00 CITY HALL $76.79 LIBRARY $24.16 PAUL MOELLER FEBRUARY LIB WAGES $441.00 PETTY CASH-CITY HALL POSTAGE & SUPPLIES $27.33 QC ANALYTICAL SERVICES, LLC WATER TESTING $12.00 RIVER VALLEY COOPERATIVE FIRE FUEL $14.74 AMB FUEL $56.01 MAINT FUEL $121.91 ROSS & ELIZABETH BATY PUB LIB LIB BOOKS $28.00 STEVE FUESS AUTO FIRE STUMP JUMPER REPAIR $1,245.66 SUNDSTOP MAINT FUEL $93.91 TANNER S SERVICE TIRE BALANCE $36.00 AMB MAINTENANCE $283.55 VISA LIB POSTAGE $5.66 UNIFORM $84.79 SUPPLIES $48.58 WEBSITE $47.88 WAPSI WASTE SERVICE, INC. FEBRUARY PICK UP $3,408.60 WELLMARK BC BS HEALTH INS $446.16 WENDLING QUARRIES, INC ROCK $730.17 TOTAL BILLS FOR PAYMENT $40,253.28 Discussion was held regarding Water Plant Improvement Project. Notice has been posted and letters have been mailed to engineers for RFQs for April meeting. Discussion was held regarding new water meters to replace non-functioning or high usage meters. Council directed to give final notice and advice if they do not contact to make an appointment, their water will be disconnected.

Public hearing for the purpose of Adopting and Certifying the 2016-2017 Budget was called to order at 6:15pm.

Hearing no questions or comments from the audience, the Public hearing was closed at 6:19pm.

Moved by McCormick, seconded by Dircks approving the Resolution 301-16, “A RESOLUTION ADOPTING AND CERTIFYING THE 2016-2017 BUDGET FOR THE CITY OF OLIN.” Roll call vote was taken with five ayes. Motion carried.

Lief shared a presentation of a Clean Check Backflow Prevention Valve for residents of Olin. Also the Canplas Backflow Prevention Valve was shared. The approximate cost of the Clean Check valve is $200.00. The Canplas costs approximately $60.00. As demonstrated, the Clean Check is installed outside the resident’s home and is more effective and easier to access and clean and maintain. The Council agreed this would be a requirement for residents who repair existing sanitary sewer and for all new construction. An ordinance will be presented at the April Council meeting to begin the approval process.

Items discussed with no action taken were the potential dog park and the request to vacate an alley north of Highland Street.

Update was shared the properties at 410 and 415 West Second Street have been inspected for asbestos. The removal of as asbestos is expected to take place later this month. Certification all asbestos has been removed will follow shortly and the demolition may begin after the certification.

Question was raised regarding cleaning up the ashes from a fire of a shed on Highland Street. McPherson will send a certified letter to the property owner to abate this nuisance. If not cleaned up by the designated timeframe, the City will clean it up and assess the cost to the property similar to property tax.

Discussion was held regarding revising the City of Olin Employee Policies & Procedures Manual regarding Sick Leave Policy. Moved by Zimmerman, seconded by Eganhouse, revising the Sick Leave Policy to include allowing sick leave for doctor, dental or eye appointments and the minimum time frame would be 2 hours instead of 4 hours. Vote was taken with five ayes. Motion carried.

Discussion was held regarding nuisance properties. Letters have been mailed and more will follow to clean up properties. Questions were raised regarding re-instating the all weather surface and putting a fence around extra equipment at Shop 2. No action was taken regarding either of these items.

Mayor McAtee proposed considering temporary/portable speed bumps on certain streets to slow traffic during the Spring, Summer and Fall months. Council would like more information prior to making any decisions regarding this. McAtee also suggested approving 2 additional hours per week for Moore to cover weekend water testing. Council denied this. Moved by Sauer, seconded by Eganhouse, approving the $250 clothing allowance for Moore. Vote was taken with five ayes. Motion carried.

The February Sheriff’s report with 17 calls was reviewed with no discussion. No trespassing signs will be posted and all gates will be locked on all properties.

Lief raised a question regarding a double drag for alley restoration. No action was taken. Moved by Sauer, seconded by Eganhouse, to purchase an gas powered edging machine to assist with the curb cleaning taking place. Voter was taken with four ayes. McCormick voted No. Motion carried.

Delinquency reports were reviewed. Suggestion was given to narrow down the list of accounts that there is very little likelihood of collecting to possibly write some off. Payroll reports will be available for February within the following few days.

Moved by Zimmerman, seconded by Eganhouse, adjourning at 7:36 pm. Vote was taken with five ayes. Motion carried.

Jean A. McPherson, City Clerk