Informational Memo for Mid-Year Exams

INFORMATIONAL MEMO FOR MID-YEAR EXAMS December 2016

1. Exam Schedule:

The Mid-Year Exam Schedule is as follows** Thursday, December 15: Day A Schedule, Period 1 and 2 exams Friday, December 16: Day A Schedule, Period 3 and 4/4a exams Monday, December 19: Day A Schedule, Period 5/5a and 6 exams Tuesday, December 20: Day A Schedule, Period 7 exam only

All exams are 90 minutes in length. Students should be in their first exam room each day by 8:10 AM. Attendance and announcements are at 8:15. The first exam runs from 8:20 to 9:50; the second exam each day runs from 10:05 to 11:35. There is a break between exams. Students may bring a snack to eat during this break.

2. Transportation: Buses will run to Xavier on the regular morning schedule. As Mercy has full days of school on these days, buses will run on the normal afternoon schedule, with pickup beginning at 2:30. When possible, parents are encouraged to make arrangements to pick up their sons after the exam periods end each day.

3. Snow Delays or Closings: If school is delayed on any of the exam days, the schedule will be delayed by 90 minutes. Thus, students will report to their first exam room that day by 9:40. Attendance and announcements will be at 9:45. The first exam will run from 9:50 to 11:20, and the second exam from 11:35 to 1:05.

** If there are no cancellations due to snow during midterm exam week, vacation will begin at dismissal on Tuesday, 12/20. If school is cancelled any day during the week, the exams scheduled for that day will be pushed off by one day and subsequent exams will be pushed back, ending with the Period 7 exam on Wednesday, 12/21. Christmas vacation would then begin at dismissal on Wednesday, 12/21.

4. Attendance: All students must be present for mid-year exams. A student may be asked to present a doctor’s note if he is absent from an exam.

All students in full year or .5 elective courses must be in their classrooms during the exam periods. No students are excused from being in school when those courses meet. The only exceptions are students who have a resource period or are enrolled in SAT Review, as described below:

SENIORS who have a first semester resource period do not have to be in school for that period. Therefore, seniors who would normally have a resource period the first exam period on a given day do not have to be at Xavier until 9:50. Seniors who would normally have a resource period during the second exam period on a given day may leave Xavier at 9:50 after the first exam. If a senior is in the building during his resource period during exam week, he must report to either the dining hall (if there is no exam being administered in the dining hall) or the media center.

(CONTINUED ON REVERSE SIDE) JUNIORS enrolled in SAT Review during the first semester do not have to be in school when that period would normally meet on the Day A schedule. Therefore, juniors who would normally have SAT Review the first exam period on a given day do not have to be at Xavier until 9:50. Juniors who would normally have SAT Review during the second exam period on a given day may leave Xavier at 9:50 after the first exam. If a junior is in the building during his SAT Review period during exam week, he must report to the media center.

FRESHMEN and SOPHOMORES are required to be in their classrooms for each exam period.

5. Dining Hall: Breakfast will be available in the dining hall each day of exam week from 7:40 am to 8:10 am. Students may bring a snack to school which may be eaten in the exam classrooms during the break between the exams (9:50 am to 10:05 am). If a student needs to wait for a bus after an exam period, he may bring a bag lunch to school or, if he prefers, he can purchase food items from the dining hall, which will remain open for one hour at the conclusion of each exam day.

6. Media Center: For students who need to remain at Xavier until late in the afternoon, the Media Center will be open until 4:00 PM on the days of midterm exams.

7. Make-up Exams: Make-up exams will be held on Friday, Monday, and Tuesday after the regular exam schedule. Students who need to make up exams must see Mr. Sizemore or Mr. Gargano in the Main Office. Students who are absent for an exam should be prepared to make up that exam on the day he returns. If necessary, further make-up exams will take place on Wednesday, December 21st beginning at 8:15 AM.

8. Second Semester: The second marking period will continue when we return from Christmas break and will end on Friday, January 20th. The second semester (third marking period) will begin on Monday, January 23rd. (Day A). All students will receive a second semester schedule during homeroom on Friday, January 20th.

9. Report Cards: Report cards will be made available online by 6:00 p.m. on Friday, January 27th.

10. Second Semester Parent-Teacher Conferences: Parents are reminded that they are invited to meet again with their son’s teachers at our second semester parent-teacher conference night on Thursday, March 2nd, from 6:00 to 8:00 PM. Teachers will be in their classrooms and available to talk with parents.

PARENTS: PLEASE ENCOURAGE YOUR SONS TO PREPARE WELL FOR MID-YEAR EXAMS AS THEY HAVE A SIGNIFICANT IMPACT UPON THEIR FINAL GRADES FOR THE YEAR.