Lafayette Parish School Board s2

LAFAYETTE PARISH SCHOOL BOARD SPECIAL BOARD MEETING

Thursday, June 26, 2014, 5:00 P.M., Board Room Hunter Beasley, Ph.D., President, Presiding

The School Board of the Parish of Lafayette, State of Louisiana, met in special session at its regular meeting place, the Lafayette Parish School Board Administrative Building, Board Room, Lafayette, Louisiana, on Thursday, June 26, 2014, 5:00 P.M., pursuant to notice given in writing to every member.

MEMBERS PRESENT: Hunter Beasley, President; Tommy Angelle, Vice-President; Gregory Awbrey, Mark Babineaux, Kermit Bouillion, Tehmi Chassion, Shelton J. Cobb, Mark Cockerham and Rae Trahan, Board Members; Dr. Pat Cooper, Secretary- Treasurer/Superintendent

MEMBERS ABSENT: None

The Chair called the meeting to order.

1. Alternative Solutions Presented by Superintendent to Board for the 2014-2015 Lafayette Parish School System Budget Motion (Bouillion, Cobb) that the Board approve Solution #1 for a balanced budget.

Voting for was Bouillion. Voting against were Awbrey, Babineaux, Beasley, Chassion, Cockerham, and Trahan. Cobb abstained. Motion failed. Angelle was absent.

2. Review of Budget Recap & Timeline Billy Guidry, Chief Financial Officer, reviewed the budget recap and timeline. He informed the Board that the timeline as presented on June 19, 2014, had not changed.

3. General Fund Budget Shortfall: Major Contributing Budget Line Items – 2014-15. Discussion held. No action taken.

Angelle entered the meeting.

4. Preliminary Report: General Fund Budget Summary, Projected Revenues & Expenditures Billy Guidry, Chief Financial Officer, provided the Board with hard copies of the budget which incorporated adjustments and recommended cuts made by Board Members as of June 19, 2014.

After some discussion, Board President Beasley asked the Board members to consider options such as looking at cost centers and individual line items with proposed changes and amendments in order to get through the budget process.

1 Motion (Cobb, Awbrey) that the Board eliminate Board travel from the 2014-2015 General Fund Budget. Motion carried.

Motion (Bouillion, Awbrey) that the Board eliminate $20,273 from the dues and subscriptions for the Board in the 2014-2015 General Fund Budget.

A substitute motion was made by Trahan, and seconded by Cockerham, that the Board retain the amount of $29,273 in the Dues and Subscriptions for the Board.

Voting for were Angelle, Babineaux, Beasley, Chassion, Cobb, Cockerham, and Trahan. Voting against were Awbrey and Bouillion. Motion carried.

Motion (Trahan, Chassion) that the Board eliminate all Hospitality budgets from all cost centers.

Voting for were Angelle, Awbrey, Babineaux, Beasley, Chassion, and Trahan. Voting against were Bouillion, Cobb, and Cockerham. Motion carried.

Motion (Awbrey, Babineaux) that the Board approve suggested cuts in cost center 1102 to include Contracted Services ($43,700), Hospitality ($218.00), Mktg/Public Relations ($6,135) and Public Relations-Other ($1,000).

Motion (Awbrey, Angelle) that the Board approve cuts in Legal Services cost center 1107 Account 731320.

Motion (Angelle, Babineaux) that the Board approve the increase of Legal Fees by $108,000 for Account 731319.

Motion (Awbrey, Babineaux) that the Board approve to reduce the expenditures for Elections Account 754740 to $25,000.

Voting for were Angelle, Awbrey, Beasley, Babineaux, Chassion, and Trahan. Voting against were Bouillion, Cobb, and Cockerham. Motion carried.

Motion (Babineaux, Awbrey) that the Board approve eliminating funding for Travel and Conferences for the remainder of all cost centers for specific account numbers 731205, 731101, and 731301.

2 Voting for were Angelle, Awbrey, Babineaux, Chassion, and Trahan. Voting against were Beasley, Bouillion, Cobb, and Cockerham. Motion carried.

Motion (Trahan, Babineaux) that the Board approve staff recommendation to eliminate cost center 1114.

Voting for were Angelle, Awbrey, Beasley, Babineaux, Chassion, Cobb, and Trahan. Voting against were Bouillion and Cockerham. Motion carried.

Motion (Trahan, Babineaux) that the Board eliminate cost center 1118 with exception of the Receptionist position and Webmaster position and associated costs.

Motion (Trahan, Babineaux) that the Board approve all 1100 cost centers with approved amendments.

Motion (Awbrey, Angelle) that the Board approve cost center 1202 with amendments.

Motion (Awbrey, Babineaux) that the Board eliminate funding for account 711116 and one electrician in 711604 for cost center 1203.

Awbrey exited the meeting.

Voting for were Angelle, Beasley, Babineaux, Chassion, and Trahan. Voting against were Bouillion, Cobb, and Cockerham. Motion carried. Awbrey was absent.

Motion (Babineaux, Angelle) that the Board approve all remaining items in cost center 1203 and to eliminate reductions in accounts 732326, 742073, and 753001.

Motion (Babineaux, Angelle) that the Board approve cost center 1206 with amendments and the exception of account 733101

3 Motion (Chassion, Angelle) that the Board reduce line item of $7200 for account 733101.

A Substitute motion was made by Cockerham and seconded by Bouillion, that account 733101 remains in cost center 1206.

Voting for were Beasley, Babineaux, Bouillion, Cobb, and Cockerham. Voting against were Angelle, Chassion, and Trahan. Motion carried. Awbrey was absent.

Motion (Babineaux, Angelle) that the Board approve cost center 1224 with amendments; with exception of account 711614.

Motion (Trahan, Babineaux) that the Board reduce account 742036 in cost center 1224 to a total budget of $20,000 for next year.

Motion (Angelle, Babineaux) that the Board approve cost center 1226 as amended.

Motion (Angelle, Cockerham) that the Board approve cost center 1227 as amended.

After some discussion, Cockerham withdrew his second.

Motion died for lack of a second.

Motion (Cobb, Bouillion) that the Board approve cost center 1229 as presented by staff without any amendments. Motion carried. Awbrey was absent.

Motion (Cockerham, Angelle) that the Board adjourn.

After some discussion the motion to adjourn was withdrawn.

5. Preliminary Report: General Fund Budget Summary, Projected Revenues & Expenditures (1300) No discussion held.

6. Continued Operations Pending Approval of the Fiscal Year 2014-2015 Budget

Motion (Cobb, Bouillion) that the Board authorize staff to continue all ongoing and

4 normal expenditures until adoption of the budget for the fiscal year 2014-2015.

A substitute motion was made by Trahan and seconded by Babineaux, that the Board approve normal recurring operating expenditures, excluding accounts 731205, 731101, 731301, and 753011; and that no single expenditures exceed $5,000 unless pre-approved by the Superintendent and Board President, from the General Fund Budget.

There being no further business, it was moved by Cockerham, seconded by Cobb, and carried that the meeting adjourn.

SIGNED: SIGNED:

/s/ Hunter Beasley, Ph.D. /s/ Dr. Pat Cooper

Hunter Beasley, Ph.D., President Dr. Pat Cooper, Secretary-Treasurer LAFAYETTE PARISH SCHOOL BOARD LAFAYETTE PARISH SCHOOL BOARD dbn