Summersville Grade School District #79

SUMMERSVILLE GRADE SCHOOL DISTRICT #79 BOARD OF EDUCATION MEETING TUESDAY, MARCH 17, 2015 7:00 PM

1. Call to order

Mr. Steele, President, called the meeting to order at 7:02 PM.

2. Roll Call

MEMBERS PRESENT: Randy Steele, President; Emily Martin, Vice-President; Chad Curd, Secretary; Clint Turner; Sonia Hyde

MEMBERS ABSENT: Kelly Creel; Antony Fisher

ALSO PRESENT: Mark Zahm, Superintendent Carolyn Clark, Secretary

VISITOR’S PRESENT: Tori Hartman; Monica Maxey; Cody Hiller; Alyson Morris; Carissa Seidel; Christena Bruce

3. Opening Prayer

Randy Steele opened the meeting with prayer.

Kelly Creel arrived at 7:05 PM

4. Consent Agenda-The following item(s) will be considered for action (consent approval):

A. Minutes February 17, 2015 Regular and Closed Session Minutes B. March, 2015 Bills C. Monthly Financial Report MOTION # 1

Motion was made by Mr. Steele and seconded by Mrs. Hyde to approve the consent agenda consisting of the following items:

A. Minutes February 17, 2015 Regular and Closed Session Minutes B. March, 2015 Bills C. Monthly Financial Report

Steele-yes; Creel-yes; Martin-yes; Curd-yes; Turner-yes; Hyde-yes.

5. Recognition of Visitors

Mr. Steele, President, recognized visitors that were present.

6. Old Business

A, (2nd Reading) Policy Reference Education Subscription Service “Press” Board Policy

MOTION # 2

Motion was made by Mr. Curd and seconded by Mrs. Martin to approve the Following Board Policies: i. 2:140 Communication To and From the Board ii. 2:140-E Guidance for Board Member Communications, including Email use iii. 2:250-E2 Exhibit iv. 4:20 Fiscal and Business Management v. 4:45 Insufficient Fund Checks and Debt Recovery vi. 4:45-AP2 Administrative Procedure-Local Debt Recovery Program Implementation Procedures NEW vii. 4:45-E1 Exhibit-Cover Page Documenting the Process to Seek Offset from the Illinois Office of the Comptroller viii. 4:45-E2, Exhibit-Notice of Claim and Intent to Seek Debt Recovery ix. 4:110, Transportation x. 4:120 Food Service xi. 4:120-AP, Administrative Procedure-Food Service xii. 4:130, Free and Reduced Price Food Service xiii. 4:150 Facility Management and Building Programs xiv. 5:10 Equal Employment Opportunity and Minority Recruitment xv. 5:30-AP1 Administrative Procedure-Interview Questions xvi. 5:130 Responsibilities Concerning Internal Information xvii. 5:185 Family and Medical Leave xviii. 5:185-AP Administrative Procedure-Resource guide for family and medical leave xix. 5:220L Substitute Teacher xx. 5:205 Leave of Absence xxi. 6:20 School Year Calendar and Day xxii. 6:60 Curriculum Content xxiii. 6:60-AP Administrative Procedure-Comprehensive Health Education Program xxiv. 6:110 Programs for Students at risk of academic failure and/or dropping out of school and graduation incentives program xxv. 6:280 Grading and Promotion xxvi. 6:280-AP Administrative Procedure-Evaluating and Reporting Student Achievement xxvii. 6:340 Student Testing and Assessment Program xxviii. 7:50 School Admissions an Student Transfer to and fro Non-District Schools xxix. 7:50-AP Administrative Procedure—School Admission and Student transfers to and from Non-District Schools xxx. 7:100 Health, Eye and Dental Examinations; Immunizations and Exclusion of Students xxxi. 7:220 Bus Conduct xxxii. 7:220-AP Administrative Procedure-Electronic Recording on School Bus xxxiii. 7:270 Administering Medicine to Students xxxiv. 7:270-AP1 Administrative Procedures-Dispensing Medication xxxv. 7:270-AP2 Administrative Procedures-Checklist for District Supply for Undesignated Epinephrine Auto-Injection xxxvi. 720-E Exhibit School Medication Authorization Form xxxvii. 8:20 Community Use of School Facilities

Turner-yes; Steele-yes; Hyde-yes; Curd-yes; Creel-yes; Martin-yes.

Anthony Fisher arrived at 7:06 PM

B. County School Facility Occupation Tax Discussion

No action taken. C. Lawn Service Contract

MOTION # 3

Motion was made by Mr. Steele and seconded by Mrs. Creel to approve the bid from American Dream Lawn Service to provide mowing for the summer of 2015 in the amount of $105 per visit. Fisher-yes; Martin-yes; Hyde-yes; Curd-yes; Creel-yes; Turner-yes; Steele-yes.

D. Special Clubs or Activities associated with Summersville Grade School 1. Booster Club 2. PTO 3. 7th & 8th Grade Dance Committee 4. PeeWee Basketball Program 5. Other Special Groups

MOTION # 6

Motion was made by Mr. Steele and seconded by Mrs. Creel to handle all extra-curricular activity ticket sales and concession under the control of Summersville Grade School Accounting. Hyde-yes; Turner-yes; Steele-yes; Martin-yes; Curd-yes; Creel-yes; Fisher-yes.

MOTION # 7

Motion was made by Mr. Curd and seconded by Mr. Fisher to develop a concession position with job duties being outlined and agreed upon with the SEA. Creel-yes; Fisher- yes; Turner-yes; Steele-yes; Martin-yes; Hyde-yes; Curd-yes.

MOTION # 8

Motion was made by Mrs. Martin and seconded by Mr. Turner to develop a Grade 3-5 youth PeeWee basketball program position with job duties being outlined and agreed upon with the SEA. Turner-yes; Fisher-yes; Curd-yes; Hyde-yes; Martin-yes; Creel-yes; Steele- yes. 7. Closed Session

A. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. 1. Superintendent 2. Tenure Teachers 3. Non-Tenure Teachers 4. Support Staff 5. Assistant Principal/Special Education Coordinator

MOTION # 4

Motion was made by Mr. Turner and seconded by Mrs. Martin to go into closed session at 7:19 PM for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. 1. Superintendent 2. Tenure Teachers 3. Non-Tenure Teachers 4. Support Staff 5. Assistant Principal/Special Education Coordinator

Turner-yes; Steele-yes; Fisher-yes; Curd-yes; Creel-yes; Hyde-yes; Martin-yes.

MOTION # 5

Motion was made by Mr. Fisher and seconded by Mr. Turner to come out of closed session at 9:21 PM. Curd-yes; Steele-yes; Fisher-yes; Creel-yes; Hyde-yes; Martin-yes; Turner-yes.

8. New Business

A. Closed Session Action MOTION # 9

Motion was made by Mr. Curd and seconded by Mrs. Hyde to rehire the following tenured teacher for FY16:

Kathy Hollenkamp Monica Maxey Farrah Hudson Murisa Anderson Terry Fisher Tori Hartman Keyma Mount Amy Johnson Erin Franklin Amy Hayes Carissa Seidel Alyson Morris Deanna McCoy Cody Hiller Martin-yes; Curd-yes; Fisher-yes; Turner-yes; Creel-yes; Steele-yes; Hyde-yes.

MOTION # 10

Motion was made by Mrs. Creel and seconded by Mrs. Martin to rehire the following non-tenured teachers for FY16:

Jamie Wheeler Rick Hays Sarah Wagner Samantha Schwartz Martin-yes; Fisher-yes; Turner-yes; Hyde-yes; Creel-yes; Curd-yes; Steele-yes.

MOTION # 11

Motion was made by Mrs. Creel and seconded by Mrs. Martin to rehire the following support staff members for FY16:

Carolyn Clark, Executive Administrative Assistant Vicki Penrod, Bookkeeper/Treasurer Susan Gieselman, Library Aide/ Administrative Assistant Rick Mitchell, Director of Operations and Maintenance John Eggers, Custodian Pam Ford, Teacher Aide Shelia Carter, Teacher Aide Melinda Reed, Teacher Aide Angie Cheatham, Teacher Aide Dawn Henry, Head Cook Donnell Turrentine, Cook Turner-yes; Creel-yes; Steele-yes; Fisher-yes; Hyde-yes; Curd-yes; Martin-yes.

B. Resolution of Intent to reclassify Assistant Principal to Classroom Teacher

MOTION # 12

Motion was made by Mr. Fisher and seconded by Mr. Turner to approve the Resolution of Intent to reclassify Assistant Principal to Classroom Teacher. Fisher-yes; Creel-yes; Curd-yes; Turner-yes; Martin-yes; Steele-yes; Hyde-yes.

C. Posting Teacher Aide Position

MOTION # 13

Motion was made by Mr. Curd and seconded by Mrs. Creel to direct the Superintendent to post an advertisement for a full time teacher aide position for FY16. Creel-yes; Curd- yes; Hyde-yes; Martin-yes; Turner-yes; Fisher-yes; Steele-yes.

D. Teacher Evaluation Information and Honorable Dismissal List for 2014-2015.

Mr. Zahm, Superintendent, updated the Board on the Teacher Evaluation information and Honorable Dismissal List for 2014-2015.

E. Illinois Fund Electronic Payment Merchant Application.

Mr. Zahm, Superintendent, updated the Board concerning the Illinois Fund Electronic Payment Merchant Application.

F. Security Alarm Corporation Proposal “Door Holder for Double Doors” going to Music Room.

MOTION # 14

Motion was made by Mr. Steele and seconded by Mrs. Martin to accept the bid from Security Alarm Corporation in the amount of $750.00 to install the door holders going into the Music Room. Curd-yes; Turner-yes; Martin-yes; Fisher-yes; Hyde-yes; Creel-yes; Steele-yes. G. Summersville Education Association: Letter to set mutually agreed dates to set negotiations.

Mr. Steele, President, appointed himself, Tony Fisher and Emily Martin (alternate) to serve on the Board Negotiating Team.

H. T-Ham Sign Information

Mr. Zahm, Superintendent, reported on information to the board concerning a new digital sign.

I. Amend the 2014-2015 Public School Calendar

MOTION # 15

Motion was made by Mr. Steele and seconded by Mrs. Martin to amend the 2014-2015 school calendar showing the used snow days as February 17 and 19 and March 4 and 5, 2015. Turner-yes; Curd-yes; Fisher-yes; Hyde-yes; Martin-yes; Steele-yes; Creel-yes.

J. Graduation Date

MOTION # 16

Motion was made by Mrs. Creel and seconded by Mr. Fisher to set Tuesday, May 26, 2015 at 7:00 PM for the 8th grade graduation. Fisher-yes; Martin-yes; Creel-yes; Hyde- yes; Turner-yes; Curd-yes; Steele-yes.

K. 2015-2016 Public School Calendar

MOTION # 17

Motion was made by Mrs. Martin and seconded by Mrs. Creel to approve the proposed 2015-2016 school calendar with a starting date of August 13, 2015. Hyde-yes; Curd-yes; Turner-yes; Fisher-yes; Steele-yes; Martin-yes; Creel-yes. 9. Superintendent’s Report

A. Enrollment Numbers B Discipline Report

10. Adjournment

MOTION # 18

Motion was made by Mr. Steele and seconded by Mrs. Creel at 9:49 PM to adjourn. Curd-yes; Steele-yes; Creels; Fisher-yes; Hyde-yes; Turner-yes; Martin-yes.

______Randy Steele, President Chad Curd, Secretary