Information and Entry Procedure

INFORMATION AND ENTRY PROCEDURE

The South Coast Pastel Society (SCPS) is calling for entries for the

South Coast Pastel Society 2nd National Pastel Exhibition.

Entry into the exhibition will be in two stages:

1. Entrants to submit an entry form (see below) and non-refundable entry fee for each painting accompanied by digital image/s for pre-selection. 2. Finalists will then be invited to deliver their actual painting/s for judging and for exhibition in the South Coast Pastel Society National Pastel Exhibition.

JUDGING: Our independent judges will make an initial assessment of each painting based on digital image/s provided.

Prior to the exhibition opening to the public, the finalists’ painting/s will be judged by the two independent judges in person. If there are major discrepancies between the original digital image submitted for pre selection and the actual pastel painting delivered for judging, the painting will be removed from the exhibition.

METHODS OF SUBMITTING YOUR DIGITAL IMAGES:

CREATION OF A DIGITAL IMAGE

Entrants must submit a digital image of each painting they wish to enter for pre-selection, along with a completed entry form and entry fee.

 The image must be in JPG format no more than 2 MB in size

 There should be no symbols (such as : , *’()<>” etc.) in the filename of your image

 The file name should include the word ‘ENTRY’ your name, the title of the painting and the category (see below), e.g.

ENTRY Danielle Williams Across the River Landscape

SUBMITTING A DIGITAL IMAGE AND ENTRY FORM

SCPS National Pastel Exhibition 1 Digital images for pre-selection can be submitted in one of the following ways:

1. By completing the form on our website www.southcoastpastelsociety.com (See Application Form TAB above)

2. Emailed via [email protected] 3. Burnt onto a CD disc and sent to:

The Exhibition Coordinator The South Coast Pastel Society Inc. PO Box 698 Batemans Bay NSW 2536 Follow your computer’s instructions to burn images/files onto a disk. Ensure the filename of your entry is written as per the above procedure.

ENTRY FORMS AND PAYMENT OF FEES:

The entry form can be found at our website at www.southcoastpastelsociety.com Alternatively you may request a copy by email at [email protected] or by phoning 0244713056 Please download/print/fill out the form and send it with the entry form to:

The South Coast Pastel Society Inc. PO Box 698 Batemans Bay NSW 2536 Alternatively you can email your entry to [email protected] ensuring that the file name has the words: ENTRY FORM and your name. e.g. ENTRY FORM, Danielle Williams.

ENTRY FEE:

An entry fee of: $20 SCPS Members. (Note this fee only applies to member’s current on 31 October 2015 $30 Non Members Is to be paid for each painting submitted for pre-selection.

The entry fee is non-refundable.

Payment may be made using Direct Debit: Bank Account Details: Name: South Coast Pastel Society Inc Bank name: Commonwealth BSB: 062650 Account No.: 00900923 Please ensure you describe your Direct Debit payment with the words: NPE and Your Name.

PayPal

SCPS National Pastel Exhibition 2 Alternatively payment may be made by cheques made out to the ‘South Coast Pastel Society Inc.’ and posted with your entry form to the address above.

NOTIFICATION TO FINALISTS AND ARTIST’S STATEMENTS

 All entrants will be informed via email/post if their painting/s has made the finals or not by Wednesday 16 March.  Finalists are to provide an Artist’s Statement pertaining to their successful entry. It must include the name of the artist, the title of the painting and the price of the painting. This needs to be submitted as a word document with a file name matching the image file name, replacing the word ENTRY with AS e.g. AS Danielle Williams Across the River Landscapes and sent by email to: [email protected] by Friday 28 March.  The Artist’s Statement must be in Word formatted using Arial 12 point font, single spacing

DELIVERY OF PAINTINGS AND ASSOCIATED COSTS:

The artist is responsible for the delivery/transport of paintings to the exhibition, including cost of courier and appropriate insurance etc. While paintings are in the possession of the SCPS they will be covered by SCPS insurance.

 Paintings may be delivered by hand to the venue on Tuesday 11 April  Paintings may be delivered by courier between to: 58 Tallawang Ave Malua Bay by 7 April

RULES OF PARTICIPATION:

1. The painting/s must be produced by your own hand without tutelage or assistance from any other party and not produced during a workshop/lesson with any other person 2. The painting/s must be at least 60% pastel.

3. The painting/s must be have been produced within the last 12 months and not previously exhibited. 4. No more than 3 entries may be submitted by any one artist 5. No more than 2 entries may be submitted by any one artist in any one category 6. The digital image/s of the painting/s submitted must be a true and accurate representation of the actual painting/s

7. Painting/s submitted to the exhibition must be framed to a professional standard, with flat D Rings 10cm below the top of the frame and plastic coated wire or cord.

8. Paintings must measure no more than one metre square including the frame.

9. Painting/s must have a label on the back with the artist’s name, name of painting and price

10. Painting/s may be refused entry at the discretion of the judges if they do not meet one or more of the above requirements

11. Any paintings left on the premises after 4pm on 23 April will fall under the conditions of the Unclaimed Goods Act.

SCPS National Pastel Exhibition 3 12. The paintings may be featured, credited to the artist, on the SCPS website or published in hard copy articles about the Exhibition.

CATEGORIES:

Paintings may be entered into one or more of the following categories. No Artist will be awarded more than one prize.

1. Landscape 2. Seascape 3. Portraiture/Life 4. Flora/Fauna/Still Life 5. Contemporary/Abstract

PRIZES:

Best in Show $2000 Framed by Tracey Award for the best painting by a member of the SCPS $750 The Batemans Bay Funerals Award for Landscape $300 The Capital Chemist Award for Seascape $300 The Amanda’s of Mogo Award for Portraiture/Life $300 The Batemans Bay Funerals Award for Flora/Fauna/Still Life $300 The 3D Sails Award for Abstract/Contemporary $300 The Tomakin Sports and Social Club People’s Choice Award $300 Winners of all categories except the People’s Choice will be announced at the opening of the exhibition. The People’s Choice winner will be notified at the conclusion of the exhibition.

CONDITIONS OF SALE & COMMISSION:

1. Artists may not change any of the information submitted in the entry form, including price of the painting 2. Artists will be informed directly upon the sale of any painting 3. The South Coast Pastel Society will charge a commission of 25% upon the sale of any painting in the exhibition 4. Paintings may not be removed from the exhibition for delivery or otherwise until the conclusion of the exhibition

IMPORTANT DATES FOR 2016

Monday 29 Closing date for the return of entry forms/digital image submission February Wednesday 9 Pre-selection completed March Wednesday 16 Finalists notified

SCPS National Pastel Exhibition 4 March Thursday 7 April Final day for delivery of couriered paintings Monday 11 April Hand delivery of paintings/set up of exhibition Tuesday12 April Judging Wednesday 13 Opening of Exhibition April Saturday 23 April Close of Exhibition – Pick up of unsold paintings after 4pm Return of unsold couriered paintings by arrangement of entrant

PROUDLY SPONSORED BY:

SCPS National Pastel Exhibition 5