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Information to support Assessment Task 4 The following procedures and templates have been developed to assisting participants who are unfamiliar with developing risk control plans and conducting job safety analyses, with Assessment Task 4 of their assignment. The templates and risk matrix may also be useful for participants whose organisation does not have standard documentation in place.

Suggested procedure for developing risk control plan for work area

Step 1 – Hazard identification In consultation with your team, identify and document as many workplace hazards as you are able to. Measures you should use to support the hazard identification process include:

 A workplace inspection  Encouraging your team members to report workplace hazards (formally or informally, in writing or verbally, individually or at a team meeting, etc)  Review of team member hazard reports submitted recently

As part of the hazard identification process, it is suggested you consider aspects such as1:

 Where you work – the building, office, yard, driveway, tanks, roof, ladders, vehicles, exits, stairs, fire precautions, rubbish  What moves – forklifts, conveyors, blades, vehicles, boxes, people  What substances you work with – paints, solvents, degreasers, petrol, inks, toner, oils, plastics, acids, pesticides, gases, waste, cleaning agents  What equipment is used – machines, lathes, saws, hoists, electrical. Also consider radiation, noise, maintenance, repairs, personal protective clothing and other equipment  How and where these things are used – open air, confined spaces, closed room, lifting  The way you do things – systems of work, processes at work, the way you move heavy objects  Cleaning, maintenance and repairs – the way you dispose of rubbish, your procedure for dealing with spills

Document the hazards you have identified in accordance with your organisation’s procedures. If your organisation does not have any set procedures for documenting workplace hazards, you may wish to use the attached Risk Control Plan sample template.

Step 2 – Risk assessment Conduct a risk assessment on each of the hazards identified in Step 12. Please ensure you follow your organisation’s risk assessment procedures. If your organisation does not have any formal procedures in place, you may wish to use the sample risk matrix attached. Alternatively, you may develop a risk matrix of your own.

1 This information obtained from the NOHSC publication Organising health and safety training needs for your workplace. 2 Note: Where you already have risk control measures in place for some identified hazards, it is suggested that you only assess the residual risk associated with those hazards (i.e., the remaining risk after the control measures have been taken into account).

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Document your risk assessment (in accordance with organisational procedures) and include a copy of the risk matrix you used. If your organisation does not have any formal procedures for documenting risk assessments, you may wish to use the attached Risk Control Plan sample template.

It is suggested that you enlist the assistance of your team members and / or a health and safety specialist from your organisation for the risk assessment process.

Step 3 – Risk control In consultation with your work team, develop strategies for eliminating or controlling each of the hazards you identified in Step 1. Your strategies should be consistent with the hierarchy of controls and any organisational requirements.

Where your preferred control measures are unable to be implemented immediately, you may need to adopt some interim (short term) control measures.

Document your risk control strategies in accordance with organisational procedures, or using the attached Risk Control Plan sample template.

Step 4 – Implementing risk control Implement the risk control measures you identified in Step 3. Update your risk control documentation (from Step 3) to identify each of the control measures you have implemented.

As part of the implementation process, it is important that you provide your team with information on the hazards you have identified and the control measures that have been put in place to address them.

Step 5 – Evaluating risk control Evaluate the risk control measures you implemented in Step 4 and make any adjustments / improvements you consider necessary.

Provide two examples of inadequacies you identified with risk control measures and how these were addressed. Your examples may refer to inadequacies in the risk control measures you developed and implemented in Step 3 and 4, or they may refer to inadequacies in the control measures that were already in place prior to the hazard identification process (Step 1).

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Sample template for Risk Control Plan

Hazard Risk controls Risk assessment Short-term risk controls Long-term risk controls already in Risk Due Due # Description Location Likelihood Consequence Control Complete Control Complete Responsibility place rating date date

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Sample risk matrix

Likelihood of injury / harm Severity of Highly Very likely Likely Possible Unlikely injury / harm unlikely Catastrophic Extreme Extreme High High Significant

Major Extreme High High Significant Significant

Moderate High High Significant Significant Low

Minor High Significant Significant Low Low

Very minor Significant Low Low Low Negligible

Likelihood Example Severity Example More frequently than once Very likely Catastrophic Death every two months Extensive injuries, usually Likely Once every 2 to 6 months Major long-term Once every 6 months to 2 Possible Moderate Medical treatment off-site years Unlikely Once every 2 to 4 years Minor First aid treatment on-site Highly Less than once every 5 to Very minor No treatment required unlikely 10 years

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Suggested procedure for conducting Job Safety Analysis

1. Select an activity performed by your team members on which to conduct a job safety analysis (JSA). 2. Select a group of people to undertake the analysis. Where possible, the group should include people who are experienced with the activity. You may involve your entire work team, or a sub-group. 3. Break the activity down into its component tasks / steps. 4. For each task / step: - Identify any associated hazards - Assess the risk associated with each hazard (using your organisation’s risk matrix) - Identify measures to be used to control the risk 5. Test your job safety analysis by getting a team member to undertake the job in accordance with the outcomes of your JSA. If necessary, adjust your JSA based on the outcomes of the test. 6. Communicate the outcomes of your JSA to your team.

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Sample Job Safety Analysis Template

Names and positions of team members involved in preparing and reviewing this job safety analysis: Name Position Name Position

Component tasks Risk assessment Identified hazards Control measures # Description Likelihood Consequence Risk rating

1

2

3

4

5

6

7

8

Date prepared: Authorised by: Position:

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