Sample Notification Of Non-Selection Letter

NON-SELECTION LETTER

In letters of non-selection, it is prudent to be brief and concise. Employers are under no obligation to expound upon the reasons for an applicant’s non-selection at the time of this notification. However, it is also a time to build good will and to represent the University and Extension well by extending gratitude to the candidate for submitting their application materials for consideration. This promotes the image in the community of the county, the district, Extension, and the University as a whole.

The District Office must forward a copy of all notification letters to CALS Personnel to be maintained in the official search file. Letters can be sent via US Postal Mail or e-mail. If sending letters via email, send the CALS Personnel carbon copy to [email protected].

All applicants who have applied but do not get selected to be interviewed will receive letter A602 – No Interview. All candidates who have been interviewed and to whom an employment offer is not extended will receive letter A603 – Non Hire. The following applicant statuses require a non-selection letter:

 Position Cancelled  (NCCE) Not Best Qualified/Reason: . Application submitted after review/interview . Candidate did not meet advertised qualifications . Unsatisfactory reference check . Other candidates selected had more relevant training/experience . Other candidates selected had more education . Candidate was not interested in the nature of job assignments required in the position . Candidate was not well prepared, did not respond to questions clearly . Candidate was unable to clearly communicate ideas or concepts . Candidate’s job interests were not compatible with what the county is seeking . Second choice candidate . Third choice candidate . Candidate is well qualified but not a top choice for interviews at this time . Other; Attach full explanation (depending on reason)

The following applicant statuses do not require a non-selection letter:

 Did Not Meet Minimums  Application Withdrawn  Incomplete – Answered Questions

Last Update 1/9/08  Cancelled Applying  (NCCE) Not Best Qualified/Reason: . Candidate did not respond to requests for additional information . Candidate not available for/declined interview . Accepted other job offer not at NC State . Accepted another position at NC State . Required higher salary than available . Declined the position when offered, no explanation . Refused or unable to accept job duties, work schedule, or other job- related conditions . Not available for employment at time needed by the county . County Commissioners did not approve . Nepotism . Other; Attach full explanation (depending on reason)

Last Update 1/9/08