Vendor Information Frederick S Oktoberfest 2010

Vendor Information Frederick’s Oktoberfest 2016 October 1st and 2nd Frederick Fairgrounds, Frederick, MD

Vendor Fees and Requirements . This Application will be reviewed by our Vendor Committee. You will be notified within ten (10) days of receipt of your Application if it has been approved. We reserve the right to deny/reject any Application for any reason. Your check will be returned if Application is not accepted. . No covering, drapes, etc. provided. . $20 charge for two-day rental of 6’ table with two chairs if needed. . Vendors must supply their own extension cords and 10x10 tent(s). . Vendors must provide a Certificate of General Liability showing at least $1,000,000 General Liability Coverage naming the following as additional insured with regards to this event: See attached for information on the wording for the "additional insureds" ... OR ... sign the attached Waiver and Release Form and submit with your application.

PRE-REGISTRATION Non-Refundable Deposit (unless not approved by committee) Full and final payment due no later than August 1, 2016

Regular 10x10 (grass) $300 Table/chair rental $20 Regular 10x20 (grass) $400

Supreme Location 10x10** (see below) $400 Supreme Location 10x20** (see below) $500 **limited availability **Electric available at these spaces **Booths along Building 9 (Food Hall) **Booths along the main tent in front of bathrooms Late Registration – After August 1, 2016 Full payment due with application Vendor Application – Frederick’s Oktoberfest 2016 Frederick Fairgrounds, Frederick, MD www.FrederickOktoberfest.org

Your Name: ______

Business Name: ______

Business Website:______

Address:______

Cell Phone: ______E-mail:______

What will you be selling at Frederick’s Oktoberfest 2016? ______

Will you keep your booth OPEN after 6:00 pm YES NO Do you need tables? (if yes, add $20 per table) ______If yes, how many? ______***KIDS AREA -- If you wish to be close to the children’s area, please note there are NO Supreme locations adjacent to the children’s area. Please indicate if you wish to be near the children’s area.*** Non-Refundable $100.00 Deposit + Final Payment due on or before August 1, 2016 Regular 10x10 (gravel) $300 Table/chair rental $20 Regular 10x20 (gravel) $400

Supreme Location 10x10** (see below) $400 REQUESTED SPACE Supreme Location 10x20** (see below) $500 **limited availability Kids area YES NO **Electric available at these spaces Stay open past 6pm YES NO **Booths along Building 9 (Food Hall) **Booths along the main tent in front of bathrooms

Booth Fee……….……….…. $______Total Fee……….…….……. $______Table Chairs……….……….. $______Deposit ($100 minimum)..…. $______Total fees……….………..…. $______Balance Due...... …. $______CREDIT CARD PAYMENT INFORMATION:  Name on card  Card Type - MasterCard / VISA / Discover / AmEx  Card #  Zip code to which the card is billed  CVS # Expiration Date:  Email  Phone #

For reservation, please complete application, insurance certificate, and $100 non-refundable deposit (payable to “Frederick’s Oktoberfest”) to: Frederick’s Oktoberfest P. O. Box 3467 Frederick, Maryland 21705 Attn: Vendor Committee INSURANCE REQUIREMENTS

We must receive either one of the following from your company for Frederick’s Oktoberfest:

1. Vendors must provide a Certificate of General Liability showing at least $1,000,000 General Liability Coverage naming the following as additional insured’s with regard to this event:

Frederick’s Oktoberfest Rotary Club of Carroll Creek Rotary Club of Southern Frederick County Rotary International The Great Frederick Fair, Inc. and The Frederick County Agricultural Society Inc. OR

2. A signed copy of our Waiver / Release Form (attached)

These are due with the application, but no later than September 1, 2016. Without one of these documents on file with us, you will not be able to set up. We will need either one of these immediately BEFORE you will be able to work in your booth.

If you need to communicate with us regarding your certificate, please send an e-mail to [email protected].

Please send your certificate or waiver/release to:

Frederick’s Oktoberfest P. O. Box 3467 Frederick, Maryland 21705 Attn: Vendors 240-285-7291 [email protected]

WAIVER AND RELEASE

THIS WAIVER AND RELEASE is made by ______(Vendor Company Name) in favor of FREDERICK’S OKTOBERFEST, The Rotary Club of Carroll Creek and Rotary International.

INTENT (1) THIS WAIVER AND RELEASE MUST BE PROVIDED TO FREDERICK’S OKTOBERFEST BY THE VENDOR WHO, AFTER MAKING REASONABLE ATTEMPTS, IS NOT ABLE TO PROVIDE FREDERICK OKTOBERFEST WITH A CERTIFICATE OF INSURANCE AS DESCRIBED IN THE VENDOR APPLICATION.

(2) AS SIGNATORY TO THIS WAIVER AND RELEASE, VENDOR. ASSUMES ALL RESPONSIBILITY FOR AND RELEASES THE FOLLOWING PARTIES:  Frederick’s Oktoberfest  Rotary Club of Carroll Creek  Rotary Club of Southern Frederick County  Rotary International  The Great Frederick Fair, Inc. and  The Frederick County Agricultural Society Inc.

FROM ALL CLAIMS AS DESCRIBED BELOW ARISING FROM THE VENDOR'S PARTICIPATION IN FREDERICK’S OKTOBERFEST.

CONDITIONS: (1) Waiver and Release: The Vendor assumes all responsibility for and all risk of any damage or injury whether to property or person, including death that may occur to the Vendor, its employees, agents, licensees, or invitees at or in connection with Frederick’s Oktoberfest. The Vendor further releases all parties shown under # (2) above, its officers, directors, employees, agents and volunteers from all claims, demands, rights or causes of actions, present or future, known, anticipated or unanticipated, resulting from or arising out of or incident to the Vendor's use of any facilities at the Frederick Fairgrounds or as result of or incident at Frederick’s Oktoberfest. (2) Miscellaneous: This Waiver and Release is in addition to and not by way of limitation of any term, covenant, condition or indemnification in the Vendor Agreement. Vendor understands and acknowledges that Vendor may be waiving important legal rights by its execution of this form and Vendor acknowledges that it has had an opportunity to review this form with counsel of its choice. The person executing this Waiver and Release on behalf of the Vendor hereby confirms that he or she is authorized to do so.

IN WITNESS THEREOF, Vendor, by its duly authorized representative, has executed this form.

WITNESS: AUTHORIZED REPRESENTATIVE:

Please send your certificate or NAME: waiver/release to: TITLE: Frederick’s Oktoberfest P. O. Box 3467 COMPANY: Frederick, Maryland 21705 Attn: Vendors DATE: