Minutes for Executive Committee August 20, 2003 Meeting

EXECUTIVE COMMITTEE MINUTES

Wednesday, August 20, 2003

MEMBERS: PRESENT: B. Smith, Chair B. Smith A. Bolstad, Vice-Chair A. Bolstad T. Cavanagh T. Cavanagh L. Langley J. Melnychuk J. Melnychuk ALSO IN ATTENDANCE:

Councillor R. Hayter Councillor K. Leibovici Councillor S. Mandel Councillor M. Phair A. B. Maurer, City Manager A. Sinclair, Office of the City Clerk

A.1. CALL TO ORDER Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillors R. Hayter and M. Phair were in attendance.

Councillor L. Langley was absent.

A.2. ADOPTION OF AGENDA

MOVED A. Bolstad: 1. That the Executive Committee agenda for the August 20, 2003, meeting be adopted with the addition of the following items:

______Executive Committee Meeting Minutes 1 August 20, 2003 E.2.c. Proposed Settlement of Claim by Jack and Sheila Sommerville Against the City of Edmonton – In Private.

E.4.c. Abandoned Gas Wells – Verbal Presentation.

2. That item E.2.c. be the first item of business.

3. That item E.4.a. – Notification Processes for Planning Proposals – be the second item of business.

CARRIED FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, J. Melnychuk. ABSENT: L. Langley.

A.3. ADOPTION OF MINUTES

MOVED T. Cavanagh: That the minutes of the July 9, 2003, Executive Committee meeting and the July 22, 2003, Special Executive Committee meeting, be adopted.

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED T. Cavanagh: That items E.1.a., E.1.b., E.2.b., E.4.a., E.4.b. C, E.4.c, and the in-private item E.2.c. be exempted for debate; and

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Recovering Expenses of Former Economic Development Edmonton (EDE) Executives (R. Hayter). 

That the July 4, 2003, Corporate Services Department report be received Corporate Svcs. for information.

______Executive Committee Meeting Minutes 2 August 20, 2003 D.3. STATUS OF REPORTS

D.3.a Notice of Expressed Interest to Develop a New Traditional Casino Facility

That the revised due date of September 3, 2003 be approved. Planning & Dev.

Due: Sep. 3, 2003

D.3.b. Names Advisory Committee Report

That the revised due date of September 17, 2003 be approved. Planning & Dev.

Due: Sep. 17, 2003

D.3.c. Urban Sprawl (S. Mandel)

That the revised due date of October 1, 2003 be approved. Planning & Dev.

Due: Oct. 1, 2003

D.3.d. Review of the Edmonton Federation of Community League’s report – Crime Prevention Through Environmental Design

That the revised due date of October 15, 2003 be approved. Planning & Dev.

Due: Oct. 15, 2003

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2. CORPORATE SERVICES DEPARTMENT

E.2.a. Extension to Contract D877816 Cummins Engine Repair Parts. 

______Executive Committee Meeting Minutes 3 August 20, 2003 That a Change Order for $1.6 million be approved, to increase the total Corporate Svcs. value of the contract for the Cummins Engine Repair Parts with Cummins Alberta to $2,000,000 to reflect the expenditures to the end of the contract period.

D. ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1. ADMINISTRATIVE INQUIRIES

D.1.a. Problem Housing (M. Phair).

“I would like information about effectively dealing with ‘problem housing’ Planning & Dev. that causes extraordinary difficulties in neighbourhoods. Due: Oct. 15, 2003 When a house is neither unsightly as defined under our bylaw nor unsafe as defined under the Safety Codes Act, but is detrimental to the surrounding area because of its use (drug house, etc.), what remedies does the City have to deal with the property owner? Can the City order that such a house be demolished? If not, what changes would be necessary under the (MGA) Municipal Government Act to empower us to demolish?

If a house ordered boarded up and secured by the Bylaw Branch is broken into (or opened up, by the owner) does Bylaw have the authority to institute a more severe penalty the second or third time, up to and including ordering demolition?”

B.3. DECISION TO HEAR AND TIME SPECIFICS MOVED A. Bolstad: That Executive Committee hear from the following delegations:

E.4.a. Notification Processes for Planning Proposals.

1. B. McCosh, Edmonton Federation of Community Leagues

2. B. Henderson, Edmonton Federation of Community Leagues

______Executive Committee Meeting Minutes 4 August 20, 2003 3. G. Harris, Area Council 17

E.4.b. C Administration Update Report on Negotiations for Servicing of

Proposed Enoch Cree Nation Entertainment Complex and Casino.

1. J. Sisson, Director, Indian and Northern Affairs Canada, Alberta Region (to answer questions) 2. N. Quail, Indian and Northern Affairs Canada, Alberta Region (to answer questions) 3. J. A. Agrios, Miller Thomson 4. Chief R. Morin, Enoch Cree Nation 5. R. Morin, Enoch Community Developments 6. H. Kuehne, Associated Engineering Alberta Ltd. 7. J. Cahill, Paragon Gaming 8. J. Baird 9. C. Treen, Lewis Estates Community League. CARRIED FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, J. Melnychuk. ABSENT: L. Langley.

E.4. PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. Notification Processes for Planning Proposals. 

MOVED A. Bolstad: That item E.4.a. be dealt with now.

R. Caldwell, Planning and Development Department; and A. Sinclair, Office of the City Clerk, answered the Committee’s questions.

MOVED A. Bolstad:

1. That the July 23, 2003, Planning and Development Department Planning & Dev. report be postponed to the October 1, 2003, Executive Committee meeting, time specific at 9:30 a.m. Due: Oct. 1, 2003

______Executive Committee Meeting Minutes 5 August 20, 2003 2. That Administration hold a meeting with the affected parties to get @ 9:30 a.m. their input and report back to the October 1, 2003, Executive Committee meeting, and also notify the affected parties when the report is made available.

E.2.c. Proposed Settlement of Claim by Jack and Sheila Sommerville Against the City of Edmonton.

MOVED T. Cavanagh: That the Committee meet in private.

Section 27(1)(a) of the Freedom of Information and Protection of Privacy Act.

The Committee met in private at 9:43 a.m.

MOVED T. Cavanagh: That the Committee meet in public.

The Committee met in public at 10:02 a.m.

MOVED A. Bolstad:

1. That the August 18, 2003, Corporate Services Department report Planning & Dev. remain in private in accordance with the provisions of Section 27(1)(a) of the Freedom of Information and Protection of Privacy Act.

______Executive Committee Meeting Minutes 6 August 20, 2003 2. That the City Solicitor be authorized to settle this claim with the Plaintiff’s lawyer as outlined in Attachment 1 of the August 18, 2003, Corporate Services Department report.

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1. OFFICE OF THE CITY MANAGER

E.1.a. Delegation of Authority – Semi-Annual Report (January – June, 2003). 

A. B. Maurer, City Manager; B. Stephenson, Transportation and Streets Department; and T. Loat, Asset Management and Public Works Department, answered the Committee’s questions.

Councillor S. Mandel entered the meeting.

MOVED T. Cavanagh:

That the July 9, 2003, Office of the City Manager report be received for City Manager information.

E.1.b. Position of General Manager, Corporate Services Department. 

A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED B. Smith:

That Administration prepare a report describing: City Manager

1. Where the responsibility lies in the Corporation for the Due: Oct. 15, 2003 overall financial planning, control and reporting of the City of Edmonton (if not with the General Manager of the Corporate Services Department).

2. What roles and responsibilities are typically associated with the CFO position (as per standards prescribed by professional

______Executive Committee Meeting Minutes 7 August 20, 2003 accounting and financial associations - CICA, CMA, CGA).

3. How this responsibility would be assigned and carried out in the City of Edmonton in the event that the next General Manager of the Corporate Services Department is not a professional accountant or an accredited financial expert.

CARRIED FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh. OPPOSED: J. Melnychuk. ABSENT: L. Langley. MOVED B. Smith:

That the Committee recess for five minutes.

The Committee recessed at 10:25 a.m.

The Committee reconvened at 10:32 a.m.

Councillors K. Leibovici and S. Mandel were in attendance.

E.4.b. C Administration Update Report on Negotiations for Servicing of Proposed Enoch Cree Nation Entertainment Complex and Casino. 

MOVED B. Smith: That Executive Committee deal with E.4.b. C in the following order:

1. The Committee will hear from Councillors K. Leibovici and S. Mandel.

2. Councillors may ask questions of J. Sisson, Director, and N. Quail, Indian and Northern Affairs Canada, Alberta Region.

3. The Committee will hear from J. A. Agrios, Miller Thomson; Chief R. Morin, Enoch Cree Nation; R. Morin, Enoch Community

______Executive Committee Meeting Minutes 8 August 20, 2003 Developments; H. Kuehne, Associated Engineering Alberta Ltd.; and J. Cahill, Paragon Gaming.

4. Councillors may ask questions of the presenters.

5. The Committee will hear from J. Baird and C. Treen, Lewis Estates Community League.

6. Councillors may ask questions of the presenters.

Councillors S. Mandel and K. Leibovici made a presentation.

Councillor B. Anderson entered the meeting.

J. Sisson, Director, and N. Quail, Indian and Northern Affairs Canada, Alberta Region, answered the Committee’s questions.

Chief R. Morin, Enoch Cree Nation, made a presentation and answered the Committee’s questions. J. Cahill, Paragon Gaming, and J. Agrios, Miller Thomson, answered the Committee’s questions.

J. Baird and C. Treen, Lewis Estates Community League, made presentations. C. Treen answered the Committee’s questions.

Mayor B. Smith and Councillor T. Cavanagh referred this item to City Council without a Committee recommendation.

E.2.b. Request to Sole Source a Contract where Estimates are $250,000 or Greater (Inclusive of GST) – SAP Licenses and Consulting Services. 

A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED B. Smith:

1. That entering into amending agreements with SAP Canada Inc. Corporate Svcs. 2. That entering into agreements to retain the services of SAP Canada Inc. for system configuration optimization, quality review Enterprise Resource Planning program planning, as well as other related services as may be required, provided that such

______Executive Committee Meeting Minutes 9 August 20, 2003 expenditures are within approved budget amounts, be granted.

3. That the agreements be acceptable in form to Corporate Services Department (Law Branch) and in content to the General Manager of the Corporate Services Department.

E.4.c. Abandoned Gas Wells – Verbal Presentation.

MOVED B. Smith:

That this item be postponed to the September 3, 2003, Executive Planning & Dev. Committee meeting. Due: Sep. 3, 2003

N. NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300) O. ADJOURNMENT

The meeting adjourned at 11:59 a.m.

______

CHAIR CITY CLERK

______Executive Committee Meeting Minutes 10 August 20, 2003 INDEX EXECUTIVE COMMITTEE MINUTES AUGUST 20, 2003

A.1. CALL TO ORDER...... 1 A.2. ADOPTION OF AGENDA...... 1 A.3. ADOPTION OF MINUTES...... 2 B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS...... 2 B.3. DECISION TO HEAR AND TIME SPECIFICS...... 5

D. ADMINISTRATIVE INQUIRIES AND RESPONSES...... 2 D.1. ADMINISTRATIVE INQUIRIES...... 4 D.1.a. Problem Housing (M. Phair)...... 4 D.2. REPORTS ON ADMINISTRATIVE INQUIRIES...... 2 D.2.a. Recovering Expenses of Former Economic Development Edmonton (EDE) Executives (R. Hayter). ...... 2 D.3. STATUS OF REPORTS...... 3 D.3.a Notice of Expressed Interest to Develop a New Traditional Casino Facility...... 3 D.3.b. Names Advisory Committee Report...... 3 D.3.c. Urban Sprawl (S. Mandel)...... 3 D.3.d. Review of the Edmonton Federation of Community League’s report – Crime Prevention Through Environmental Design...... 3

E. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS...... 4 E.1. OFFICE OF THE CITY MANAGER...... 7 E.1.a. Delegation of Authority – Semi-Annual Report (January – June, 2003). ...... 7 E.1.b. Position of General Manager, Corporate Services Department. ...... 8 E.2. CORPORATE SERVICES DEPARTMENT...... 4 E.2.a. Extension to Contract D877816 Cummins Engine Repair Parts. ...... 4 E.2.b. Request to Sole Source a Contract where Estimates are $250,000 or Greater (Inclusive of GST) – SAP Licenses and Consulting Services. ...... 10 E.2.c. Proposed Settlement of Claim by Jack and Sheila Sommerville Against the City of Edmonton...6 E.4. PLANNING AND DEVELOPMENT DEPARTMENT...... 5 E.4.a. Notification Processes for Planning Proposals. ...... 5 E.4.b.C Administration Update Report on Negotiations for Servicing of Proposed Enoch Cree Nation Entertainment Complex and Casino. ...... 9 E.4.c. Abandoned Gas Wells – Verbal Presentation...... 10

N. NOTICES OF MOTION...... 11

O. ADJOURNMENT...... 11

______Executive Committee Meeting Minutes 1 August 20, 2003, nr