Value Statement and Administrative Rule

Faculty Advising Resource Guide

April 2006 Updated 11/17/2006

1 VALUE STATEMENT AND ADMINISTRATIVE RULE

Value Statement

Austin Community College believes that part of its mission is to provide counseling and advising services that support the College’s mission and enable students to meet their educational and career goals.

Administrative Rule

Faculty will be available to advise students who declare a major and who either complete the Texas Success Initiative (TSI) requirements or who are referred by an advisor or counselor.

1. The first faculty advising session will occur before the second semester of enrollment. Faculty advising sessions may include group advising.

2. The final advising session will occur when the student has completed 75% of credit hours of his or her transfer plan, ACC credit certificate, or ACC degree.

3. Undeclared majors and General Studies majors will be advised by counselors and advisors.

ROLES AND RESPONSIBILITIES

Faculty Roles and Responsibilities

Full-time faculty members will advise students who have completed the Texas Success Initiative (TSI) and who have declared a major in the faculty member’s academic discipline. Academic advising by faculty members includes:

 Providing students with information in the academic discipline about career possibilities that are available to graduates with degrees in the major  Assisting students in preparing an educational plan that is consistent with their career and life goals  Assisting students with the selection and sequencing of courses at ACC and, for students who plan to transfer to a four-year college or university, with the selection of courses that will facilitate the students’ transfer  Assisting students in understanding and navigating the program and institutional requirements at ACC  Referring students to ACC resources that will help students achieve success in academics and in their chosen career.

2 Counselors’ Roles and Responsibilities

Counselors will advise students who meet any of the following criteria:

 An academic status of warning, probation, suspension  Not completed the Texas Success Initiative (TSI)  Not declared an academic major  Have declared General Studies as their major.

Academic Advisor and Counselor Roles and Responsibilities

Advisors and Counselors will assist students in:

 Defining and planning career and life goals  Developing an educational plan consistent with their career and life goals  Selecting courses and instructors  Understanding ACC’s program and institutional requirements  Referring students to college resources that will assist in their academic success.

Student Roles and Responsibilities

Students will prepare for their meetings with an academic advisor by knowing their interests, skills, values, and goals. Students are ultimately responsible for ensuring that their academic choices are consistent with their academic, career, and life goals

3 SUGGESTIONS FOR ADVISING STUDENTS

For the first session with Faculty Advisor 1. Determine student’s specific major. 2. Determine student’s academic standing. If student is not in good standing or early alert status, refer to counselor; if student is not TSI complete, refer to counselor or advisor. 3. If student is uncertain of his or her major, discuss career options in your field and/or refer them to Student Services for Career Counseling (various tests, computerized or paper and pencil are available to test students aptitude, interests and values; counselor will review results with student and help them research options) 4. Determine if student wants to complete a certificate or an associate degree at ACC or plans to transfer. 5. If student plans to complete ACC certificate/degree, retrieve students academic record on Student Advising Information (see Web Advising to access student records) and document what classes student has remaining to complete the degree (Degree Audit) 6. If student plans to transfer to a four-year institution, determine to which institution the student plans to transfer. Assist the student in accessing transfer guides for specific major via the Articulation and Transfer Resources Web site for Faculty and Staff: http://www.austincc.edu/transfer/facstaff.htm 7. Document recommended courses and give a copy to the student. 8. In advising students who have transfer credit, be aware that although courses may not transfer as exact equivalents to ACC courses, they may sometimes be substituted; for example, a four semester hour College Algebra won’t transfer as an exact equivalent to ACC’s MATH 1314; however it will likely satisfy the math requirement. On the other hand, courses that have fewer hours will not satisfy requirements. For example St. Edwards University’s three hour Spanish I and II, will not satisfy ACC’s Spanish I & II which are five hour courses, nor will they serve as pre-requisites to the higher level foreign language courses. 9. Obtain waivers or substitutions from Department Chairs and/ or Deans, if needed. 10.Refer students when appropriate to other services. Complete campus Routing Slip as needed.

For session with 75% completion of degree: 1. Follow the same suggestions as for the student’s first session with Faculty Advisor that are appropriate. 2. Determine when the student plans to graduate or transfer. 3. Complete online or manual degree audit to determine what courses the student needs to complete his or her degree and/or if additional courses or requirements are needed before the student transfers. 4. Document recommended courses and give a copy to the student. Use degree worksheet until website is available. 5. Refer students when appropriate to other services. Complete campus Routing Slip.

4 USING WEBADVISOR TO ACCESS STUDENT RECORDS

Steps to Logging in on Student Advising Information page (to view students academic record online) 1. From the ACC home page, click on “Faculty and Staff Login” in lower portion of right frame under “Online Services”. 2. Enter user ID and password. 3. Click on “Faculty Online Services”. 4. Click on “Student Advising”. 5. Enter Student ID or Social Security Number.

VERIFYING INFORMATION ON STUDENT ADVISING INFORMATION PAGE OF WEBADVISOR

1. Academic Standing (Determine if good standing with no holds) 2. Grade Point Average (Refer to counseling if below 2.0 GPA) 3. TSI Status (Refer if not TSI Complete) 4. Degree Worksheets 5. Degree audit link* (Due to programming limitations, some requirements may show as not being complete. Be sure to check "Other Courses" at the end of the evaluation for possible substitutions or equivalent courses). 6. Active Academic Programs listed 7. Holds name and description listed 6. Click on “Colleges Attended” to view transfer courses. 7. “Advising Sessions” indicates date and advisor name for students previously entered into Datatel advising screen. 8. “Courses” lists only those courses taken at ACC.

DEGREE AUDIT INSTRUCTIONS *

From Faculty Online Services page, click “Student Degree Audit”

1. To select a program on student’s record, click the appropriate box under Active Programs.

2. Click on “ Submit”.

3. When the evaluation is displayed on screen, use the scroll bar to move through the audit.

4. Evaluation prints easily by using the print icon.

5 5. To select a new program, click on the drop down box What if I change?

6. Scroll down the list until the desired program appears.

7. Click on the program and then “Submit”.

8. Click on the catalog year the student wishes to use.

9. Use the scroll bar to navigate through the audit.

Remember:

If a TSI note at the beginning of the audit appears, refer the student to a counselor or advisor.

The GPA displayed includes only ACC course work. Grades for courses transferred into ACC are included on the degree audit.

Students must complete at least 25% of the required courses in residence.

If the audit shows a requirement missing, look under “other courses” for possible substitutions or equivalents.

Substitutions on degree plans require department chair and/or dean approval.

Students may use any catalog for years in which they were enrolled. Graduation rules require that the catalog be no older than 5 years.

Some departments may not use the grade of D to satisfy program requirements. Check with the Department Chair or Dean for verification.

REFERRING STUDENTS

1. TSI Not Complete - Counselor or Advisor 2. Undeclared majors or General Studies majors - Counselor 3. Equivalency questions for courses transferring to ACC - Admissions evaluators 4. Holds - Student Services (unless hold is with another office)

DOCUMENTING THE ADVISING SESSION

Keep a record of Student Advising Session by completing online advising documentation (In the process of development). Until that is available, complete the paper version of Student Advising Form. Keep a copy for yourself. Give a copy to the student and send a copy to your department chair. You may also print out a degree worksheet checklist with course recommendations.

6 RESOURCES

Faculty Advising Resources online: http://www.austincc.edu/support/facstaff/facultyadvising.php

ADDENDUMS Addendum I: Flow Chart: Faculty Advising

Addendum II: ACC DEGREE TRACKING WORKSHEET

Addendum III: Sample Referral Form

Addendum IV: Student Advising Form

Addendum V: Campus Advising Mentors for Faculty

Addendum VI: Student Services Referral Contact List

7 Addendum I: Flow Chart: Faculty Advising

By checking the student advising link, you can determine the following:

Faculty advises? Send Student to a Is the student TSI Counselor or Advisor Complete? NO

Send student to Department or Does the student Office issuing hold. have holds? NO

Send student to a Is the students academic counselor status good or early NO alert?

Is the student seeking career advice, transfer advice, or ACC program advice?

Career Advice Transfer Advice ACC Program Advice

Consult the Department Discuss the transfer choice and Consult the degree audit brochure and/or Department consult 2 + 2 plans and/or and/or appropriate degree pamphlet on careers. transfer options. worksheet plan.

Degree Audit Degree Worksheet (Automated) (Manual)

Document advising session by providing student with copies of appropriate documents (degree plan, degree audit, and Department brochure/pamphlet) and by retaining a copy for your records. Complete and distribute the Advising Form or document the session online. 8 Addendum II: ACC DEGREE TRACKING WORKSHEET

NAME______ID #______Anthropology Associate of Arts Degree 2005-2006 Catalog

The Associate of Arts degree in Anthropology provides students with the first two years of coursework towards a Bachelor of Arts degree in anthropology, preparing them for transfer to an institution that grants a baccalaureate degree. This degree plan offers a broad background of liberal arts courses transferable to a four-year institution, focusing on the cultural and biological diversity of the human species.

Students who plan to transfer to an institution that grants a baccalaureate degree to continue their study of anthropology should refer to the catalog of that institution for their degree requirements and consult with an ACC instructor of anthropology.

Program Course # Course Title Sem Sem Grade College Hrs. Taken (If not ACC) ENGL 1301 English Composition I 3 HIST 1301 United States History I 3 Foreign Language1 5 ANTH 2301 Physical Anthropology 3 SPCH 1311 Introduction to Speech Communication2 3 ENGL 1302+ English Composition II 3 HIST 1302 United States History II 3 Foreign Language1 5 Mathematics3 3 ANTH 2351 Cultural Anthropology 3 ANTH 2302 Introduction to Archaeology 3 GOVT 2306 Texas State and Local Government 3 Natural Science3 3-4 Visual and Performing Arts3 3 Humanities3 3 Social and Behavioral Science3 3 GOVT 2305 United States Government 3 Humanities3 3 Natural Science3 3-4 ANTH 2389+ Academic Cooperative in Anthropology OR ANTH 2433 Archaeological Field Methods

1 All foreign language hours must be in the same language. 2 SPCH 1315 may be substituted for SPCH 1311. 3 Select from the appropriate section of the Core Curriculum Course List. + Prerequisites: See Course Descriptions.

Final approval of degree plan for graduation is provided by the Admissions Office. Application for graduation must be on file in the Admissions Office before the published deadline of the student’s final semester. The ACC Catalog contains important information about graduation.

9 Addendum III: Sample Referral Form

10 Addendum IV: Student Advising Form

Student Advising Form For Faculty Use

______Last Name, First Name Student ID# Program Date

Note courses offered only 1 time a year:

Reviewed degree plan: __yes (see attached Degree Tracking Sheet) ___no (Explain below)

Advising Session Comments:

Faculty Advisor Name ______Phone #______

I verify that all of the information, which I have provided my advisor, is complete and accurate. Since degree requirements change, I understand that should I want to transfer to a 4-year college or university, it is my responsibility to confirm the transferability of courses with that institution. Student Signature______Date______

Copy to Department Chair and student

11 Addendum V: Campus Advising Mentor

223- Linda Moeller Counselor NRG lindamoe 4879 223- Marissa Burill Advisor NRG mburill 4877 223- Edgar Granillo Counselor RVS egranill 6711 223- Vidal Almanza Advisor RVS vman 6404 223- Wade Bradfute Counselor SAC rbradfut 9159 223- Mae Thompson Counselor RGC maethomp 3132 223- Steve Rison Counselor CYP srison 2027 223- Sukisha Moragne Counselor EVC smoragne 5156 223- Jan Daily Counselor PIN dailey 8109

12 Addendum VI: Student Services Referral Contact List

Location & Cypress Staff Title e-mail Phone Room Anding, Denise Counselor [email protected] CYP/1003 8042 Kelley, Amber Counselor/Dean [email protected] CYP/1008 2012 Kopp, Traci Recruiting/Advising Specialist [email protected] CYP/1008.3 2015 McNeely, Abigail Counselor [email protected] CYP/1004 2016 Pope-Cain, Joyce Career Assessment Specialist [email protected] CYP/1006 8111 Rison, Stephen Counselor [email protected] CYP/1005 2027 Location & Eastview Staff Title e-mail Phone Room Colunga, Pat Advising/Assessment Spec [email protected] EVC/2139 5160 Keeley, Joanne Counselor [email protected] EVC/2111 5157 Levett, Marshall Counselor [email protected] EVC/2115 5197 Moragne, Sukisha Counselor [email protected] EVC/2109 5156 Sandoval-Samilpa, Counselor [email protected] EVC/9102 5810 Margie Location & HBC Staff Title e-mail Phone Room Cardenas, Sharon Evaluator Eastview [email protected] HBC 7006 Newby-Green, Evaluator Northridge/Cypress [email protected] HBC 7558 Melba Gage, Lauren Evaluator Rio Grande/Pinnacle [email protected] HBC 7762 Villegas, Teri Evaluator Riverside [email protected] HBC 7201 One Stop Center Title e-mail Location Phone Staff 381- Marshall, Ray One Stop Center - South/Advisor [email protected] RVS 4233 597- Susan Ringenberg One Stop Center - North/Advisor [email protected] Airport Blvd. 7230 Location & Northridge Staff Title e-mail Phone Room Diaz-Alemany, Counselor [email protected] NRG/1101.15 4728 Daisy

13 Duffy, Paul Counselor [email protected] NRG/1101.22 4727 Graham, Christy Advising Specialist [email protected] NRG/1101.20 4729 Moeller, Linda Counselor [email protected] NRG/1101.16 4879 Moore, Emma Counselor [email protected] NRG/1101.21 4723 Park, Connie Counselor (50%) [email protected] NRG/1101.14 4829 Sachers, Stewart Counselor [email protected] NRG/1101.17 4724 Tenorio, Mario Advising Supervisor [email protected] NRG/1111 4706 Vela, Robert Blu Advising Specialist [email protected] NRG/1111 4722 Location & Pinnacle Title e-mail Phone Room Anding, Denise Counselor [email protected] PIN/224 8042 Caplin, Linda Counselor [email protected] PIN/229 8107 Cole, Angela Advising Specialist [email protected] PIN/227 8094 Delacroix, Holly Advising/Assessment Specialist [email protected] PIN/225 8075 Dailey, Jan Counselor [email protected] PIN/232 8109 Pope-Cain, Joyce Career Assessment Specialist [email protected] PIN/216 8111 George Reyes Counselor/Dean [email protected] PIN/224 8107 Location & Rio Grande Staff Title e-mail Phone Room Interim Campus Dean of Student Oliver, Ross [email protected] RGC/A-150 3128 Services Alverson, Warren Advising Specialist [email protected] RGC/A-156 3065 Cunningham, Counselor [email protected] RGC/A-155 3150 Rosalind Hall, Tara Advising Specialist [email protected] RGC/A-155 3151 Foley, Gloria Counselor [email protected] RGC/A-155 3136 Buchanan, Shelly Advising Specialist [email protected] RGC/A-156 3140 James, Kathy Advising Supervisor [email protected] RGC/A-150 3141 Jordan, Olden Counselor [email protected] RGC/A-156 3134 Kramer, Diane Counselor (Half-Time) [email protected] RGC/A-155 3130 Thompson, Mae Counselor [email protected] RGC/A-156 3132

14 Location & Riverside Staff Title e-mail Phone Room Almanza, Vidal Student Services Specialist, SMT [email protected] RVS/G-8110 6404 Garza, Alicia Counselor [email protected] RVS/G-8128 6013 Guzzardo, Linda College Associate, OSD (Half-time) [email protected] RVS/G-8137 6244 Maynard, John Counselor [email protected] RVS/G-8126 6017 Maynard, Susan Career Assessment Specialist [email protected] RVS/G-8114 6081 Meyer, Karl Student Services Specialist, Advising [email protected] RVS/G-8112 6202 Owens, Chris Advising Supervisor [email protected] RVS/G-8111 6203 Student Services Specialist, Westrick, Robert [email protected] RVS/G-8108 6014 International Granillo, Edgar Counselor [email protected] RVS/G-8126 6012 Singleton, Patti Counselor [email protected] RVS/G-8127 6262 Sutton, Gloria Counselor [email protected] RVS/G-8121 6173