Sunsat Website Needs Updating. Mike Will Take Care of This

ISDC March 26 2006 telecon notes 1. Introductions Pat Montoure, Mike Turney, Mark Hopkins, Lisa Kaspin, Derek Webber, Vern McGeorge, George Whitesides, Seth Potter, Robin Snelson, Dave Snead, Craig Ward, Brett Silcox, Dave Stewart, Josh Powers, Michael Mealling Sunsat website needs updating. Mike will take care of this.

2. Operations Robin comment on PR- have not heard back on getting media credentials (form on website for media). Request goes to Jeremy and Susan Lendroth. George says to write to either of them to check. Robin says Susan was to take care of it. Josh will send info on what to do regarding operations. Mark: we need to get cell phone #’s from NSS people Josh has 17 (phone numbers?) Request was sent to board, not to whole ISDC list. Mark says request should go to whole list? Pat says we may not need all of them but we could get them anyway. Brian will help Pat with table setup (for chapters, exhibits)

3. Registration Pat asked Craig if he needs more reg table people than he already has- 4 so far. Craig says two more at least. George asked Josh what he thinks; people who were at last year’s con, remember it got crowded Thursday. How to prepare? Pat: Put a long table. Break people into 5 lines alphabetically. Electronic infrastructure (Gary) Can Josh advise how to think through registration? Is reg through online system going into database? Yes Should onsite reg be linked in to website? Gary plans to set up like last year. Gary or Randall can supply a login for the system Pat: find out need for computers and hookups. Hotel has a T1 line. Hotel will set us up with their Internet guy, take care of the connectivity. Pat: easy to rent computers but watch out re compatibility. Also, what printer to print out badges? Catherine Brick will be coming out for the con, will help Pat making meal tickets. Will need printout for reg packets Need a packet stuffing party the Tues before the con. Craig, help mobilize people. Pat: Need at least 1000 copies of whatever will go into reg packet Mark: need to put Ad Astra copy in. George says they will arrive at hotel (?) the Friday before. A copy of Planetary Society mag will go in as well. Derek: Anything that should NOT go into reg packet? So far nothing we can think of Mark: Ads for next year conference, something in DC (what did he say?) Can anyone pick up packet on Wed night? Would minimize rush on Thurs morning. George asks Josh Pat: We don’t have lobby area until Wed 8 pm. What about another site? 8 pm may be all right as a starting point? Hotel has center with copy machines. Pat will check our contract to see if we have free or reduced rate use (Dave Stuart asked.) Mark says that if we have to pay regular rates, too expensive. What is internet wireless situation? Pat: they’re not getting half their emails. George says we can set up wireless for free in the meeting rooms, but guests need to pay for access in hotel rooms. 4. Program Book Lisa has most of bios and pics (spreadsheet sent out) George; Lisa resend table of contents Baseline 32 pages Need 2 weeks for printer to finish Need TOC. Page 1 is x Page 2 is y. What’s in 2005 book? Use as guide Allocate 2-4 pages to ads. Brett, George, Stan are contacting about sponsorship and exhibitors. Lisa stick with April 5. Does Planetary Society have anyone that should go on the list? George will check with them, with Bruce Mike Turney commented on not hearing back (from whom? Ask him later). Robin- list of tracks and track chairs. Pat: run list past George and Dave Snead, Mark, Bruce. List of Track Chairs in web database. Too hard to find link! Suggesting to Mike or Brett that a link directly to database be put onto Speakers’ page. Mike doesn’t have access to nav page, Brett does so he’ll add that link. Brett just fixed website now. 5. Volunteers Pat: Craig 28 addresses on vol list (who contacted Craig). Almost all want to work at the conference. Craig sent job list for people’s preferences. Agenda for volunteer organizing meeting? Josh made one last year, will send to Craig. To have them choose their jobs, tell them what to do, how to dress, the hotel layout. Problem: what about out-of-towners? Don’t wait until Wed night for meeting. Have the preceding weekend, we can orient out-of-towners later. Separate vol registration form? Because they’re not paying? There is one. Policy: if you work a full day, you get that day free. Do not make them pay ahead of time (refunding is logistical nightmare.) Kick ‘em out if they don’t do their work Pat started a volunteer reg form for this year. Different levels of pricing depending on one shift or two worked Post all of this on the volunteer page In past, 12 or more hours, get free reg to whole conf. Robin just told us on the Committee to register now: free reg for all will lose the conf money. Craig and Planetary and Pat and George to have a call next week to plan volunteer orientation. Craig: Who will volunteers report to? Planetary Soc has a vol coordinator; and Craig also to supervise. 6. Management and organization of the papers? Tracks. Dave: tracks being broken up into blocks, making it harder to enter into database. Pat: no more than minor modifications to spreadsheet since last sendout Dave: sessions and tracks the same thing? George: two concerns. Two different “flavors” of sessions. 1) Submitted papers. 2) SSI- not all speakers have submitted abstracts- so who will be 3) Some tracks do not have track chairs Need to make sure the track chairs are accepting papers now; Dave Robin: accepted papers list may not correspond with the final schedule. Session length; 50 min plus 10 for break Different tracks may have different sessions. George and Dave to discuss how track scheduling ?? organized Derek- are track chairs accepting abstracts? Few sessions are doing formal acceptances? Derek: what are ORBIT awards? Nothing comes up when you click on the link. Mike says it is coming up now (link to Space Tourism Society). Should put link on ISDC ORBIT awards page to the Space Tourism site. (Mike just did, end of call) Derek: has 5 abstracts on spaceports track- Business track want info (eg, when are you taking launch requests?)

Registration 237 in the system; 160 for ORBIT dinner. Hoping for 450

Postcards will go out this week- to 15,000 SpaceShip One mockup not finalized but looking good. Don’t know where we’ll put it Virgin Galactic has 50 founders coming (some celebs) Will know by next week or week after if ANSARI will be there Meeting room reserved 6-9 Thurs April 5 at hotel for in-person ISDC Committee