Run Time Evaluation

Work Instruction Functional Area: Payroll Run Time Evaluation

Purpose

Use this procedure to run Time Evaluation.

Trigger

Perform this procedure following the end of every bi-weekly pay period or prior to the end of a monthly pay period. Time Evaluation must be run before payroll, since it provides payroll with the hours worked and/or absent hours for every employee.

Prerequisites

 Hourly employees - Time from KRONOS must first be interfaced into the Cross Application Time Sheet (CATS) database. There it is processed for errors and then transferred to SAP (transaction code CAT6). At this point, Time Evaluation is to be run.  Salaried employees - All time in CATS must be approved (transaction code CAT4) before it is transferred to SAP (transaction code CAT6). At this point, Time Evaluation is run.

Menu Path

Use the following menu path to begin this transaction:

 Select Human Resources Time Management Administration Time Evaluation Time Evaluationto go to theTime Evaluation for Concurrent Employmentscreen.

Transaction Code

Business Process Information

Time Evaluation is a critical part of the payroll process. It provides payroll with the hours worked and/or absent hours for every employee. The process steps for when Time Evaluation is run is different for hourly vs. salaried employees.

For hourly employees, time from KRONOS must first be interfaced into the Cross Application Time Sheet (CATS) database. There it is processed for errors and then transferred to SAP (transaction code CAT6). At this point, Time Evaluation is to be run. Time Evaluation is then run a second time to process “errors only” in order to correct any Comp Time Taken (CTT) where the Comp Time was earned (CTE) during the first week.

For salaried employees, all time in CATS must be approved (transaction code CAT4) before it is transferred to SAP (transaction code CAT6). At this point, Time Evaluation is run.

Time Evaluation will also be run nightly to process any corrections to employee’s time (hours worked, hours absent or quota balances).

Time Evaluation can also be run “on demand” for a specific employee. This will normally only be performed before proceeding with another HR process (i.e. off cycle check).

Helpful Hints Work Instruction Functional Area: Payroll Run Time Evaluation

 The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields. Work Instruction Functional Area: Payroll Run Time Evaluation

Procedure

1. Start the transaction using the menu path or transaction code.

Time Evaluation for Concurrent Employment

2. As required, complete/review the following fields:

Field R/O/C Description

Payroll area Required Payroll area groups employees with the same pay frequency, pay period dates and pay check dates Example: UB (Bi-weekly) UM (Monthly)

8/10/2017 03_PY_PT60_Run Time Eval_PY2_0.udc 3/6 Ver: © University of Cincinnati Work Instruction Functional Area: Payroll Run Time Evaluation

Field R/O/C Description

Evaluation up to Required Last day for Time Evaluation to process Example: 11/05/2005

Date must reflect pay period ending date.

3. Click .

Display Log Tree

4. Review the displayed information.

If someone is maintaining information on an employee, Time Evaluation will not run for that employee only (employee is “locked” in the system).

5. Perform one of the following:

If Then Go To Errors were generated 1. Correct errors. Step 1

2. Re-run Time Evaluation. No errors were generated -- Step 6

6. Click until you return to the SAP Easy Access screen.

7. You have completed this transaction.

Result

You have successfully run Time Evaluation.

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