How to Embed Fonts in an Adobe Acrobat Pdf File That Has Already Been Created . . . Important

How to embed fonts in an adobe acrobat pdf file that has already been created . . .

Important: You can't embed a font unless the font is activated and available to your system. It is also easy to accidentally embed a substituted font. So, be careful, these are final edits that are hard to reverse.

To embed or unembed adobe acrobat pdf fonts using acrobat's TouchUp Text tool:

Choose Tools > Advanced Editing > TouchUp Text Tool

(A.) Click in the text whose font embedding or subsetting you want to edit. A paragraph of text is enclosed in a bounding box. You can select text within the paragraph by clicking and dragging across the targeted text.

(B) To open the TouchUp Properties dialog box, right-click (Windows) or Control-click (Mac OS) and choose Properties.

(C) In the TouchUp Properties dialog box, click the Text tab to display the font name and font properties as well as embedding and subset capabilities.

(D) To see a list of all the fonts, scroll through the Font menu. Document fonts are listed first. Your system fonts are listed below the document fonts.

Font Permissions - For each font, the font permissions will show whether font embedding and subsetting are allowed by the fonts author or foundry. for the cannot embed font condition, neither the embed or subset option is possible. When the cannot embed font for editing condition is shown, you can only unembed or subset an embedded font. For the no system font available condition, the embed and subset options are disabled, because this font is not available in your system.

Font Subsetting - Font subsetting is usually used to decrease the size of the PDF file and to limit the chances the text would be edited or changed. To embed the entire font rather than a subset, make sure that Subset is not selected.

You should subset fonts when - For an adobe acrobat pdf file going to press, subsetting is good as it will "lock down" the pdf and make it more reliable for a hand off.

You should not subset fonts when - For an adobe acrobat pdf being produced for an ad, that is not final, and may need to be edited, tou would not want to use font subsetting.