Heartland Workforce Solutions, Inc

Heartland Workforce Solutions, Inc. Executive Committee Meeting Minutes August 26, 2014 8:00am Heartland Workforce Solutions Center 5752 Ames Ave, Omaha NE 68104

Meeting Called to Order Wendy Boyer, Chairperson, called the meeting to order at 8:01 a.m.

Roll Call Roll was called by Connie Eichhorn and a quorum was established.

Members Present: Rod Anderson Connie Eichhorn Terry McMullen Wendy Boyer Jim Hanson, Jr. Othello Meadows Liz Cook Angela Jones Anita Peterson

Members Absent: Deb Dinsmoor Jessica McCormick

Staff & Guests Present: Regina Bell and Christine Aguilar– Goodwill Industries Sarah Johnson – Greater Omaha Chamber of Commerce Chris Rodgers – Douglas County Scott Focht - OPPD Erin Porterfield, Shirley Carlson, Donna Knerr, and Michael Phillips - HWS, Inc.

Notice of Publication Adequate legal notice of this meeting was posted in the Omaha World Herald. Let the record reflect that the notice was published in accordance with the open meeting law requirements and published in the Greater Omaha Area. A copy of the Nebraska Open Meeting Act is available at this meeting and can also be obtained from the Board staff. No public comment cards were submitted.

Approval of the Consent Agenda* A request was made to remove the HWS bylaws changes (F) from the Consent Agenda. A. Approval of the June 24, 2014 Minutes from the Executive Committee Meeting B. Approval of the June 26, 2014 Minutes from the Board Meeting C. Approval of the June 2014 Financials D. Approval of the July 22, 2014 Minutes from the Executive Committee Meeting E. Approval of the July 2014 Financials F. Approval of the proposed HWS Bylaws changes G. Board Resolution approving grant application of $20,000 or more for the First National Bank Community Development H. Approval of the Eligible Training Providers under the board’s Accreditation Policy I. Approval of Eligible Training Provider requests

1  Iowa Western Community College

Motion was made by Jim Hanson, Jr. and seconded by Terry McMullen, to approve the Consent Agenda as amended. The motion carried by roll call vote of those present and eligible to vote. Liz Cook abstained. Approved: Rod Anderson Connie Eichhorn Terry McMullen Wendy Boyer Jim Hanson, Jr. Othello Meadows Liz Cook Angela Jones Anita Peterson

HWS Bylaw changes – After discussion on the proposed bylaw changes, it was decided that the proposed change under Article IV: Meetings 4.2 would not be changed and instead stay as “The Board shall meet at least four (4) times per year”. Since this is less than the six times per year that the Board plans to meet, it was suggested that no change was needed.

Motion was made by Othello Meadows and seconded by Angela Jones, to approve the HWS Bylaws as amended. The motion carried by roll call vote of those present and eligible to vote. Approved: Rod Anderson Connie Eichhorn Terry McMullen Wendy Boyer Jim Hanson, Jr. Othello Meadows Liz Cook Angela Jones Anita Peterson

HWS Operations Finance – Rod Anderson reported that the Finance Committee met August 19th, at his office. Discussion was had on fundraising. Michael Phillips reported that, by February 2015, things will become uncomfortable if we do not reach our fundraising goal of $149,000. Michael Phillips also reported that the auditors will be in the HWS office beginning October 3rd. Michael reported that meetings were held with Goodwill regarding a fund transfer of $300,000 from the DLW program to the Adult program. $164,646 will come out of FY14 funds, $38,235 will come from PY14 funds, and the remaining balance from the FY15 funds. The Performance Committee is also supportive of this transfer. The State Fiscal Review is in its final stages. The State Monitor has indicated there are no findings at this time. Special Procurement – Erin Porterfield reported that she received a copy of the letter that Rosemarie Lee, City of Omaha, sent to the Nebraska Department of Labor on her interpretation of how HWS did follow the City’s procurement plan. Rosemarie Lee, Eric Carlson, and Lisa Anderson, met with Erin, Shirley, and Michael on procurement policies of the City, Douglas County, Heartland Workforce Solutions, and the State with special emphasis on selection of professional services. It is a learning process and another meeting is planned. Fund Development- Anita Peterson reported that the committee has not yet met, and that they are still seeking another member for this committee. The strategic planning session may help. Erin Porterfield met with John Scott and updated him on HWS. John was pleased with the spreadsheet Michael developed to help him understand HWS and be able to reiterate to others. They are also continuing to work with the Sherwood Foundation. The next step is to put together an ask for Lozier. WIA State Monitor Reviews- Shirley Carlson reported that the corrective action for the Adult and Dislocated Worker Review has been resolved and that the Summer Youth Employment (SYE) Review was completed successfully.

Leading, Convening, and Aligning to Build an Effective Workforce System Erin reported that HWS is sponsoring the webinars by Greg Newton and Associates titled “What will WIOA mean for the Day-to-Day Operations of Your One-Stop Center” on September 9th and 10th at Goodwill in Benson Park Plaza with time allowed after the presentation to discuss as a group. The new WIOA rules and regulations will not be out until January 2015. For the selection of the One Stop Operator and Service Provider(s) for the Adult, DLW, and Youth programs, Erin reported that many WIB’s look to professional services for help in doing the RFP. HWS will get bids for potential candidates in this field. The Chamber will fund the consultant cost. Recommendations on individuals to contact were requested. Performance Committee-Angela Jones reported that PY13 was a super solid year, with information on the preliminary numbers showing that all of the aggregates should be over 100% and all individual measures are 90% and above. Angela reported that the timeline has changed from December 2014 to June/July 2015 for the common data system. Conversations have been held with other communities and the team is working on an RFI to go out to service providers. Process mapping with partners will also be done. Erin shared that a representative from the State is now part of the team. Shirley Carlson reported that the Performance Standards put out by the State were accepted by all areas without negotiations. The Dashboard now shows the new numbers. Increases occurred 5 of the 9 measures. Youth Council- Connie Eichhorn reported that the Summer Youth Employment component (SYE) will be ending on August 29th, and that twenty of the thirty-two that started will complete it. The Council will take a look at retention and see what worked and what didn’t. Goodwill met all performance standards with over 100% in all measures. The enrollment goal for PY14 is almost double that of last year so active recruiting is occurring. The Youth Council discussed targeting a specific population for enrollment. There will be further discussion after gathering data on the potential targets.

Planning for Board Strategic Session August 28 th – Erin Porterfield introduced Scott Focht, Manager Business Strategy & Deployment for Omaha Public Power District (OPPD). Scott and Angela Galloway (also with OPPD) will lead the strategic planning session at Metropolitan Community College’s Fort Omaha Campus. Scott reviewed the slide presentation that was handed out. He discussed the objectives, the framework and key dates, the meeting agenda, guiding questions, assignment questions, and the next steps. Scott asked that the set of questions that was associated with each heading be sent out to the pre-determined board member groups. Scott also asked that each Executive Committee member help lead each group. Erin reported that there will be a brief Board meeting prior to the Strategic Planning session.

The meeting adjourned at 8:55am.

Next Board & Executive Committee Meetings HWS Board Meeting-Strategic Planning HWS Executive Committee Meeting Thursday, August 28, 2014, 8:00 -1:00 Tuesday, September 23, 2014, 8:00 a.m. MCC Fort Campus, Building 10 Heartland Workforce Solutions - AJC Room 136 Sarpy Room 5730 N. 30th Street, Omaha, NE 68103 5752 Ames Ave. Omaha, NE 68104