Kilpin Parish Council

KILPIN PARISH COUNCIL DRAFT MINUTES Minutes of the Meeting of Kilpin Parish Council held on Thursday 7th July 2016 at Scholfield Village Hall, Skelton

1 Present Lynn Todhunter (LT) Chairman Keith Palmer (KP) Vice Chairman Glynis Palmer (GP) Elizabeth Wilburn (EW) Jean Ingram (JI) Clerk 2 Apologies Geoff Hudson (GH) and Dot Jarred (DJ)

1106 3 Code of Conduct a. There were no declarations of interest. b. There were no requests for dispensations given in respect of agenda items listed below.

1107 4 Public Participation No members of the public were in attendance.

1108 5 To approve the Minutes of the Parish Council meeting of 2nd June 2016. The minutes of the meeting of 2nd June 2016 were signed as a true record.

1109 6 Parish Council Vacancies JI had contacted ERYC re correct notification for the three vacancies. A notice will be placed in the village noticeboards and the Goole Times advertising the vacancies. Closing date for applications is 7th August 2016. ALL/JI

1110 7 Communications/Emails Please address all email correspondence for EW to [email protected] When sending an email, if all members are to receive it, please check that all councillors are included on the mailing list. Also please respond promptly if you are asked for your opinion, or to ‘vote’ on a matter. Whilst a majority is all that is needed to act on a matter, a whole council response is preferable. At present there is an even number of councillors, which could result in a split vote. JI suggests that if a decision is required, a date should be suggested, i.e. ……please respond within three days of the date of this email. Please note major decisions can only be made at a full parish council meeting, this refers to whether you can attend a fundraising meeting or if you would prefer the tablecloths to be red or white!

1111 8 To discuss the purchase of a projector and to install an internet link to Scholfield Village Hall. KP and GP had attended an information session with ERYC on 13th June 2016, when the use of projectors was mentioned. KP feels that a projector would be useful at meetings. JI awaiting a response from Gail Heath at ERYC regarding an offer to acquire

1 a projector from them. JI KP and GP believe that an internet link to the Scholfield Village Hall would be useful at meetings and may encourage more user groups to use the hall. KP to obtain quotes for installation and running costs. KP

1111 9 To consider planning matters/decisions There were no planning matters to consider. JI to chase up the Kilpin application. JI

1112 10 To note actions taken from the last meeting. Scotts Shirley Mortimer and Sandra from Scotts met with LT and KP to assess if they could help to clear the parish field. Unfortunately it was too big a project for Scotts to handle, but they offered their services for future smaller tasks. Wren Grant LT had been wrongly informed of submission date by Wren. New date is now September 2016 and it will be January 2017 before a decision will be made. Village Taskforce Walkabout DJ was unable to make the walkabout, LT met with Jim McGivern and one other person from ERYC. LT established that the grass cutting schedule for the parish was twice a year,(end of June/September). LT asked about other neighbouring parishes, which appeared to be neater and was told that they used private contractors in addition to ERYC. JI to contact local clerks for more information. EW to source possible contractors from local farmers who may be willing to quote for the work and for the possible clearance of the parish field. Cost of any additional work would need to be analysed and a decision would need to be taken regarding benefit to the community.

Small pothole damage would be repaired by taskforce, but larger damage would be placed on the Highways Department Schedule.

Skelton PCSO Simon Palmer had visited JI to explain that it was unlikely that a speed sign could be erected in the village, as insufficient collisions had occurred and that the matter should be referred to ERYC. JI contacted several departments and will chase up a response. JI

1113 11 To note matters regarding Scholfield Village Hall including Repairs, Front Entrance, Tables, Fundraising Events, Defibrillator. Door Repair Paul Nicholson has not completed the repair. KP Front Entrance Terry Hill of Kerbline has been given the go-ahead and work should commence in a couple of weeks Tables The old tables have been sold for £150 and the new tables have been delivered.

Fundraising Event The FOSVH and KPC held a Quiz Evening on 1st July 2016. The 2 event was a great success and all involved were thanked for their donations and hard work, which contributed to make the evening such a successful event which brought the community together. Over £500 was raised.

Defibrillator Unfortunately Scotts were unable to donate money for the purchase of a defibrillator and KP would chase up the letters which he had sent to other local firms. KP

1114 12 To discuss documents for Prof. D Crouch re history of land ownership. JI had a file of documents, none of which appeared to refer to the Parish field. JI to contact Paul Shields to find the whereabouts of a map containing the coordinates of the field. This matter to be discussed further with DJ re paperwork. JI

1115 13 To discuss problems re caravans at Beechwood. LT had been in touch with Hazel Walsh at ERYC. Some caravans have been removed from the site and ERYC were considering taking further action.

1116 14 To note any matters arising re flood protection A meeting has still to be arranged by Sue Nicholson.

1117 15 To note the list of correspondence received. Correspondence was discussed.

Correspondence List for July 7th Meeting 1 Email from Lesley Whitehead re footpaths 2 Email from Shirley Mortimer, Scotts 3 Email from Forward Planning, ERYC 4 Email from S Hunt ERYC re planning 5 Email from Matthew Baynham re Defibrillators 6 Email from Emma Snowden, ERYC re Grant finder 7 Emails from Mogo Direct re tables 8 Email from ERVAS bulletin 9 Emails from John Harron, Payroll 10 Emails from Paul Shields re Matthew Pickering Charity 11 Emails from Lesley Whitehead re Footpaths 12 Emails from Jennifer Tulip re Footpaths 13 Email from Gary Ansell re Referendum 14 Emails from Public Transport at ERYC 15 Emails from Donna Sweeting re Salary Payment 16 Email from Jim McGivern re verges 17 Email re Parish Council Website 18 Emails from Vision ICT re Website 19 Email from SAFE re fire Extinguishers 20 Email TRCF Newsletter 21 Emails from Joy Hodgson U3A 22 Email from Helen Anderson Humberside Police re speed monitor 23 Email SAFE re fire extinguishers 24 Emails from Prof David Crouch re land ownership 25 Emails from Easily.co.uk re closing of old website 26 ERNLLCA June Newsletter 27 Email from John Harron new email address

3 28 Emails from Joy Hodgson re U3A 29 Emails from Deborah Sedman re Parish Council vacancies 30 Several emails from ESG re Flood Defence 31 Letter to Terry Hill re Quotation 32 TRCF Newsletter 33 Email from Emma Jane Snowden re funding

1118 16 To note the resignation of Paul Shields and Darren Farnsworth from the Matthew Pickering Charity and future administration Discussion took place about the future administration of the MPC. Keith Palmer (Treasurer) and Stephen Wilburn (Chair) were elected as new members of The Matthew Pickering Charity. It was agreed that regular meetings would take place as per the constitution and all applicants would complete an application form, which would be assessed for eligibility and presented to KPC for ratification. LT to handover all paperwork to KP. EW and KP to approve the application form and EW would take a letter to HSBC, Goole to remove DF from the bank accounts and find out what was required to put SW and KP onto the bank mandate. The request by Rosie Goulden for a grant of £150 was approved by KPC. LT/EW/KP

1119 17 To discuss the Parish Council Website with regard to the Transparency Code. JI informed the members that the old website had been closed and that the new one was part built and should be on line in the very near future. JI to add the MPC details onto the site, and the application form in the future. JI

1120 18 To present a report from the Personnel Committee and to approve the clerk’s salary and expenses. KP confirmed that the Personnel Committee had researched the provision of a pension and a staging date had been set for November 2017 and JI to meet with the Personnel Committee in the future to discuss options. KP informed the members of the HMRC commitment and JI confirmed payment to same as per instructions from Payroll provider.

1121 19 To note current financial position Schedule of Payments: For July Meeting Current HSBC Bank Statement: £9814.49 Cheque Payee Reason Amount No. £ 101219 MOGODirect Tables 551.40 101220 Donna Sweeting Invoice 22.06.16 10.00 101221 Jean Ingram June Salary 248.60 101222 Jean Ingram Postage, Stamps, Paper 70.07 101223 HMRC Payment up to 05.07.16 86.20 101224 Thirsk Community Care J Harron Payroll 45.00

Payments into HSBC Account since last meeting Date From Reason Amount £ 30.05.16 U3A Hall letting - May 90.00 13.06.16 ERYC Hall letting Police Election 120.00

1123 20 To note the date of the next meeting THURSDAY 1st SEPTEMBER (NO MEETING IN AUGUST) Jean Ingram Clerk 08.07.16 4