Sauk Rapids City Council s1

REGULAR MEETING SAUK RAPIDS CITY COUNCIL SAUK RAPIDS GOVERNMENT CENTER, 250 Summit Ave N. Monday, July 22, 2013 MINUTES

6:00 PM. 1. Call to Order and Pledge of Allegiance Mayor Gunderson called the meeting to order at 6:00p.m. Members present: Paul Weber, Nick Sauer, Steve Heinen, and Kurt Hunstiger. Others present: Ross Olson, City Administrator, Todd Schultz, Community Development Director, Pete Eckhoff, Public Works Director, Perry Beise, Police Chief, Terry Wotzka, City Engineer, Adam Ripple, City Attorney, and Dana Furman, Administrative Services Coordinator. 2. Additions or Changes to the Agenda Ross Olson requested to add Central MN Beyond the Yellow Ribbon Event as agenda item 11-C. 3. Approve the Agenda Motion: Moved by Councilperson Hunstiger and seconded by Councilperson Heinen to approve the Agenda as amended. Motion carried unanimously. 4. Approve Minutes A. 7-8-13 Regular City Council Meeting Minutes Motion: Moved by Councilperson Heinen and seconded by Councilperson Sauer to approve the 7-8-13 Regular City Council Meeting Minutes. Motion carried unanimously. 5. Receive and File A. 4-2-2013 Regular HRA Meeting Minutes Motion: Moved by Councilperson Weber and seconded by Councilperson Sauer to receive and file the 4-2-2013 Regular HRA Meeting Minutes. Motion carried unanimously. B. 4-17-2013 Special HRA Meeting Minutes Motion: Moved by Councilperson Sauer and seconded by Councilperson Hunstiger to receive and file the 4-17-2013 Special HRA Meeting Minutes. Motion carried unanimously. 6. Mayor’s Communications NONE

7. Audience Items/Visitors Total Time Limit 10 Minutes for Items NOT on the Agenda Dave Voeltz, 1004 3rd St N, noted the St. Cloud Times article posted in Sunday’s paper regarding the Mayor. Voeltz stated that he is amazed that the Mayor is still in office. He said that at the school that he works at the youth there question how the Mayor could still be in office. Voeltz went on to mention that he did not appreciate not receiving any notification prior to his yard being spray painted and videotaped. He said that he questions if the grass will come back in the same state it was whenever there are projects where grass is dug up. Voeltz said that when this occurred he called Pete Eckhoff, Public Works Director, and he applauded Eckhoff for informing him of the project and keeping him in the loop on what is going on with the project.

Pete Eckhoff stated that it is his understanding that the work that Voeltz is referring to that was recently done in his yard were the locates for the installation of the fiber optic project. Eckhoff explained that at times the locates are recorded for verification reasons should questions or problems arise at a later date.

8. Public Hearings A. Applicant Purpose

7-22-2013 Page 1 City of Sauk Rapids To Comply With The City’s Phase II Storm Water Permit 1. 1. Open Public Hearing Pete Eckhoff noted that the 2012 Municipal Separate Storm Sewer System (MS4) report was included with meeting materials. Eckhoff reviewed the highlights of the report for the Council. Eckhoff explained that this requirement stems from the Clean Water Act, which was implemented in 1972. 2. Close Public Hearing Motion: Moved by Councilperson Sauer and seconded by Councilperson Weber to close the public hearing. Motion carried unanimously. 3. Consider Action Motion: Moved by Councilperson Hunstiger and seconded by Councilperson Heinen to approve the 2012 Municipal Separate Storm Sewer System (MS4) report. Motion carried unanimously.

B. Applicant Purpose Phoenix Health Partners, LLC & Welsh Place, LLC To Consider A Conditional Use Permit Request To Allow A Licensed Community Residential Facility For Use In Connection With The CentraCare Substance Abuse Rehabilitation Program And To Consider A Preliminary Plat That Will Include Three Lots And The Addresses Of 1485, 1495, 1497 10th Ave NE As Well As 902 15th St NE At The Property Addressed 1495 10th Ave NE In The City of Sauk Rapids 2. 1. Open Public Hearing Todd Schultz advised the Council that they are being asked tonight to consider a request to add onto Journey Home, which is a facility owned by CentraCare. Schultz said that the new facility will have 16 units and 32 beds. The daycare and playground at the existing facility will be moved to the new addition while the kitchen facilities in the original building will be expanded. He explained that City Code requires that all commercial development be on platted property, so the applicant is proposing a simple three lot plat. Schultz reviewed the parking and dumpster requirements as well as all other requirements. He noted that the Planning Commission unanimously recommended approval of the application with the following conditions:  The applicant must execute a developer’s agreement with the City prior to the final plat being valid.  The water and sewer services for 902 15th St NE must be moved so that they will not be under the proposed building. This will be required prior to the issuance of a Certificate of Occupancy.  All utilities and internal roads shall be privately maintained.  All necessary drainage and utility easements be granted after final design.

Schultz reviewed the proposed conditions to accompany approval on the Conditional Use Permit and site plan to operate a Licensed Community Residential Facility, which are as follows:  The applicant must execute a developer’s agreement with the City prior to the final plat being valid.  The water and sewer services for 902 15th St NE must be moved so that they will not be under the proposed building. This will be required prior to the issuance of a Certificate of Occupancy.  All utilities and internal roads shall be privately maintained.  All necessary drainage and utility easements be granted after final design.

7-22-2013 Page 2 2. Close Public Hearing Motion: Moved by Councilperson Hunstiger and seconded by Councilperson Heinen to close the public hearing. Motion carried unanimously. 3. Consider Action Motion: Moved by Councilperson Weber and seconded by Councilperson Heinen to approve the resolution approving the preliminary and final plat of Welsh Place and approve a conditional use permit and site plan for an expansion of a licensed community development residential facility called “Journey Home” with the conditions stated. Motion carried unanimously.

9. Consent Agenda A. Approve Resolution Approving Special Law Authorizing The Extension Of The One-Half Percent Local Option Sales and Use Tax B. Approve The Purchase Of Copier/Scanner/Fax Machine For Public Works C. Approve A Resolution In Support Of Benton County’s Application For Capital Bonding Request Motion: Moved by Councilperson Hunstiger and seconded by Councilperson Sauer to approve agenda items 9A-9C. Motion carried unanimously.

10. Regular Agenda A. Safe Routes To School Grant Contract and Design Services Todd Schultz noted that the City has received a $300,000 Safe Routes To School Grant. Schultz stated that the project consists of three things, which are a new sidewalk, flashing speed limit signs, and painted crosswalks. The sidewalk will be on both 11th Street and on 6th Ave.

Schultz explained that the sidewalk improvements on 11th Street will extend from 4th Ave to 9th Ave and on 6th Ave it will extend from 8th Street to 10th Street. He noted where the flashing school zone signs would be installed.

The total budget for the project is $304,022, but this number does not include design. Schultz said that the budget does include engineering. He pointed out that the total is over the awarded grant amount by $4,022. Any overages will need to be provided by the City in addition to the crosswalk painting. Schultz noted that the City Engineer has also expressed a concern that there may be a need to acquire some temporary right of way easements for this project which would increase the costs. This information will not be known until the design work begins.

Schultz explained that because this is a federal funds grant, the project has several unique requirements. He noted that the City must enter into an agreement with MnDOT for the Federal Participation In Preliminary Engineering. The agreement allows the State to act as the City’s agent in accepting federal funds in connection to the project.

Schultz said that in addition the City is required to enter into an agreement with an engineer for Professional Services. He noted that typically for federally funded projects, cities may not use their consulting engineers to complete the work, however there is a waiver for projects with less than $50,000 in design engineering. Schultz explained that the City’s project has $23,400 in design engineering so an agreement with SEH along with the waiver form required by the State has been included with the meeting materials. He noted that the waiver form requires the City to designate an individual that will provide oversight of the consulting engineer, which in this case will be the City Administrator.

Motion: Moved by Councilperson Hunstiger and seconded by Councilperson Sauer to approve the preliminary engineering agreement between the City and the State and authorize the execution of the resolution for the same. Approve the preliminary engineering agreement between the City and SEH in

7-22-2013 Page 3 addition to the resolution designating independent oversight for the project and authorize the execution of the public interest statement with MnDOT. Motion carried unanimously.

Councilperson Hunstiger requested that Schultz provide a visual of the location of the planned improvements for the Safe Routes to School project for those residents at home and in the audience to get a better understanding of the project. 11. Other Staff Items A. 7/30/2013 St. Cloud Area Cities Meeting in Waite Park Ross Olson noted that the next St. Cloud Area Cities meeting is scheduled to take place on Tuesday, July 30th in Waite Park. Please RSVP to Dana Furman prior to Friday of this week. This meeting will be posted as a public meeting. B. Veteran’s Services Request of City Building For Office Hours Ross Olson stated that he was recently approached by the Benton County Veteran’s Services Officer inquiring about the possibility of utilizing an office from time to time to meet with those veterans who are unable to make it out to Foley. Olson said that he has discussed this potential opportunity with staff and the Public Works Directors have stated that they have office space available that the Veteran’s Service Officer could use to establish office hours. The office hours will be only during hours in which the Public Works Building is open. Olson said there is no intention to charge. The Council agreed by consensus to allow the use of a City office for the Veteran’s Service Officer as described by Olson. C. Beyond the Yellow Ribbon Event Olson stated that the City of Sauk Rapids has been a Beyond the Yellow Ribbon City for some time now. He said that he spoke with Anita Harris who runs the local Warrior To Citizen network. The Warrior To Citizen group was created for families who have deployed family members and to provide support for those military members who are returning home from a deployment. Olson stated that the local group is being recognized by the Minnesota Twins on Tuesday, July 30th prior to the Twins game for the outstanding efforts that they have put forth for the communities they serve. He noted that anyone interested in going to represent the City of Sauk Rapids at the July 30th event is encouraged to contact him so that Olson can arrange for tickets. The City Council agreed by consensus that the City would reimburse any Council member for the price of a Twins ticket for the July 30th game if anyone was interested in doing so.

12. Other Council Items and Communications NONE 13. Approve List of Bills and Claims Motion: Moved by Councilperson Sauer and seconded by Councilperson Weber to approve the List of Bills and Claims. Motion carried unanimously.

14. Adjournment Motion: Moved by Councilperson Heinen and seconded by Councilperson Sauer to adjourn the meeting. Motion carried unanimously.

Mayor Gunderson adjourned the meeting at 6:38p.m. Respectfully Submitted,

Dana Furman Administrative Services Coordinator

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