Doniphan-Trumbull Education Foundation

DONIPHAN-TRUMBULL EDUCATION FOUNDATION February 11, 2014 Regular Meeting Minutes

On February 11, 2014 a meeting of the Doniphan-Trumbull School Foundation was called to order in session at 5:05 P.M., in the Community Room at Doniphan- Trumbull High School by President Lueck. President Roach acknowledged that the notice of the meeting was given in advance in accordance with the D-TSF bylaws. Sec./Treasurer Russell took the roll. Members present were: Scott Roach, Carla Maurer, Chris Sullivan, Kirk Russell, Brent Rainforth, Renae Brummond, Dick Mays, Tiffanie Johnson. absent Kelly Karges Motion by ___Sullivan_ seconded by __Rainforth__ to approve the January 7, 2014 meeting minutes as presented. Motion passes. Old Business – Reports: 4-A-1 – No Reports Action Items: 4-B-1- Foundation Fundraising Project scheduled for August 2, 2014 at the Community Center was discussed. Grand Project Leader Scott Roach called for any committee chair reports: Food & Beverage Committee discussion- Scott and Chris met with Carnivores (Eric) suggested they could provide the entire meal based around $5 to $6 per meal plus meat cost for 8 oz. NY strip steak, baked potato, beans, salad, dinner roll. Carnivores would also make a donation for the raffle, the foundation can buy additional steaks to use in the auction, and they also had suggestions for raffle ideas along with how to sell a corporate table. Eric was also able to suggest an auctioneer. Recommendation from this committee to the board is to move forward with Carnivore’s being the vendor for our fundraiser. Motion by Chris Sullivan, Seconded by Tiffanie Johnson to serve an 8 oz NY strip steak, baked potato, beans, salad and dinner roll and have Carnivore’s serve as our fundraiser Meal Vendor. Discussion. Motion Passed. Discussion about how we will plan to serve the meal. It was suggested and agreed to offer a buffet line to serve them with some assistance. Brent has checked with Mike Gruener who has agreed to come to cook and bring his grill, we may need to check with Gary Soden as well. Carla has access to steak knives. This committee may also check with cemetery association and local churches for table service. Serving of drinks (alcohol) and security was also discussed, there will be further checking into Murphy’s Wagon Wheel being hired to serve what percentage is offered the foundation, liquor license and liability insurance will also be checked into. Advertising Committee discussion- Wanting to set the date for selling tickets. Are we creating our own? Making a raffle booklet? Kirk is working to use in-house volunteers to create Face book page, meal tickets and will bring examples to the March 4th meeting. Discussion on using a theme for our fundraiser. Motion by Renae seconded by Dick to approve our August Inaugural Fundraiser using “Launching Great Minds” as our brand/theme. Discussion. Motion Passed. Alumni, post-cards, Ad’s, Pepsi Sign & School Web Page, save the date out in April/May, Face book, create a D-T Foundation separate page to advertise and contact/information page, graduation. Doniphan Herald works with foundation to do a story along with G.I. & Hastings news story. Setting up reservations through Carla and Superintendent Secretaries.

Raffle Committee- Discussion from the directors was that some raffle items would need to be purchased, the directors agree. Another idea shared could be two vacation trips one to Disney World for accommodation only, and the second for a skiing trip to Colorado for accommodations through the use of Time Share Points. Set Up/Decorating Committee- Laurie shared information about the set up and a wedding event in the great hall, concern over sound, use of a stage, and how a buffet line was organized. Corporate Sponsors- Discussion for March meeting centers on possibly using alumni and ask for donations or corporate sponsorship.

Evening Schedule: 5:00 to 6:00 p.m. is Happy Hour; 6:30 p.m. the meal is served; 7:00 to 11:00 p.m. the Band will perform for four (4) hours at a cost $800. New Business- 5-A-- Reports: 5-A-1 - No Reports Action Items: 5-B-1- Scholarship applications are due February 19th. The directors may need to meet at the end of March to score our local scholarship applicants. 5-B-2 May 1st “Go Big Give”- Carla reported that through the G.I. United Way each local foundation could be afforded an opportunity for receiving donations. Lori moved to approve the D-T Education Foundation to participate in the May 1st Go Big Give, Chris seconded. Discussion. Motion Passed. 6. Next Meeting: __March 4, 2014 at 5:00 p.m. 7. Adjournment Meeting adjourned, __5:51___ p.m.

Secretary/Treasurer Kirk Russell