A Reminder Special Meeting of the Board Beginning at 5:00 P.M

AGENDA

THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PORTAGE LA PRAIRIE SCHOOL DIVISION TO BE HELD JANUARY 22, 2015 AT 6:30 P.M.

** A Reminder – Special Meeting of the Board beginning at 5:00 P.M.

CALL TO ORDER:

ROLL CALL: David Citulsky, Vice-Chair Murray McLenehan Preston Meier Rod Brownlee Penny Verwey Yvette Cuthbert Luis Luna Hélène Hoggarth Shauna-Lei Leslie Hazen Barrett Mike Mauws Yvonne Dion

Regrets: Judy Smith

COMMITTEE OF THE WHOLE

01:10:15 Motion:

That the board resolve into committee of the whole, in camera.

Moved Seconded Carried

01:11:15 Motion:

That the board rise and report/without reporting.

COFFEE BREAK

A. AGENDA:

01:12:15 Motion:

That the agenda for the meeting of January 22, 2015 be approved.

B. PREVIOUS MINUTES:

1 01:13:15 Motion:

That the minutes of the regular meeting of January 8, 2015 be approved.

01:14:15 Motion:

That the minutes of the Curriculum, Instruction and Program Committee meeting of January 8, 2015 be approved.

01:15:15 Motion:

That the minutes of the Business and Finance Committee meeting of January 15, 2015 be approved.

01:16:15 Motion:

That the minutes of the Operations Committee meeting of January 15, 2015 be approved.

C. MOTIONS:

01:17:15 Motion:

That the following accounts be approved:

December 2014 Accounts Payable 1,457,943.09 December 2014 Payroll (net) 1,795,561.11

TOTAL $3,253,504.20

01:18:15 Motion:

2 That Derek Casper be employed on Teacher-General contract effective February 2, 2015, ongoing.

01:19:15 Motion:

That Policy EOB be to rescinded.

01:20:15 Motion:

That Policy EOB-R be amended to read as follows: BUS DRIVER EXTRA-CURRICULAR ACTIVITIES TRAVEL Guidelines for the assignment and payment of Bus Drivers It is the goal of the Portage la Prairie School Division to provide Bus Drivers and vehicles for the extra- curricular activities of its students, whenever possible, at the most reasonable cost possible, while at the same time ensuring fair remuneration for the Bus Drivers concerned. The following guidelines will be used to insure fairness both in the payment of the Bus Drivers and also in the assigning of the extra runs. 1. Each Bus Driver (regular and spare) wishing to take extra-curricular runs during the school term must sign a notice of intention at the beginning of each school year.

2. Extra-curricular runs will be assigned by the Supervisor of Operations or his delegate. Regular drivers will be given first priority when extra-curricular runs are assigned, providing the extra-curricular run does not conflict with regular runs and does not put the regular bus driver in an overtime position. Spare drivers will be assigned in those cases.

3. Regular Bus Driver may take a non-reoccurring extra-curricular run that is longer than their daily regular bus run provided that a spare driver is available to take their regular run and that drivers are deducted their regular run wages for that day.

4. Overtime shall be paid for a bus assignment in excess of 8 hours per day as per the Employment Standards Code. Overtime shall be authorized by management in extraordinary circumstances such as a bus break down, delays due to storm conditions, extra-long trips, etc. Overtime shall be paid at 1.5 times the regular extra-curricular hourly rate.

5. Because overnight runs occur infrequently, each eligible Bus Driver will be given an opportunity to express his/her interest. The successful Bus Driver will be drawn by lot. This Bus Driver would then not be eligible for any future overnight runs during that school year.

3 The method of payment for overnight runs will be as follows: 1. Actual driving time at the current pay scale.

2. Waiting time at minimum wage (set by Manitoba Department of Labour).

3. Ten (10) hours of rest time each twenty four (24) hours at no cost.

4. In the case of a part day, either the total of 1, 2, and 3, or eight (8) hours at Bus Driver’s rate, whichever amount is greater.

5. Actual cost of accommodation.

6. Meal allowance will be paid as per current Division guidelines (receipts required).

6. When an extra-curricular transportation request is received from the school, the Bus Driver will be selected and the original transportation record will be placed in his/her route slot. Upon completion of the trip the mileage from the compound back to the compound will be recorded as well as the compound return time. This will be signed by the Teacher or parent supervising the trip. Payment will be calculated from the time of pick-to the return time to the bus compound, having parked, and if necessary, cleaned the vehicle Fifteen minutes will be added to the trip time to ensure the Bus Driver has sufficient time for the proper Daily Inspection.

7. The above method of payment of 15 minutes will not apply when the extra-curricular run commences within one hour after the driver’s morning run and/or ends one hour prior to the start of the driver’s afternoon run as the Daily Inspection will have been performed in accordance with the regular bus run. In those cases the actual run time would apply.

8. Bus Drivers who live outside of Portage and keep their buses at home will be expected to provide their own means of transportation to and from the compound for extra-curricular runs, unless they are specifically requested to use their buses or unless the run to Portage can be done in conjunction with their regular run, thus not incurring any dead head miles.

9. Some extra-curricular runs are done over an extended time (Shops/Hockey Academy, etc.). These extra-curricular runs will be posted and will be awarded equally among those who qualify.

Extra-curricular Transportation Rates:

4 Extra-curricular transportation rates for Division-owned school buses shall be established by the Board. Rates shall be based upon kilometers travelled, exclusive of the Bus Driver’s time. Generally, rates will be established to coincide with the start of the fiscal year.

D. SUPERINTENDENT'S DEPARTMENT REPORT:

MM 1. Kindergarten Registration 2. 50th Anniversary of the Canadian Flag

HB 1. Reminder: Budget Dates – Attachment 2. Announcement: Minister of Education – Attachment

E. OTHER BUSINESS

F. INFORMATION ITEMS:

Copies Provided: 1. Manitoba School Board Directory (as of October 2014) 2. The Manitoba Teacher – January/February 2015 Edition

E-mailed copies: 1. School Newsletters  Yellowquill School – The Quill – January 12, 2015  Yellowquill School – The Quill – January 19, 2015  Portage Collegiate Institute  Oakville School 2. St. James-Assiniboia School Division – Manitoba News Release 3. Manitoba School Boards Association:  Canadian School Boards Association – Call for Presentations  Canadian School Boards Association Winter Newsletter  Manitoba Education Research Network winter Forum  Nomination Letter for Trustee Don Cochrane  2015 Budget Presentation  Press Release – Executive Director Announcement 2015  E-News Bulletin – January 15, 2015  Mountain View School Division – Board Press Release

5 G. UPCOMING MEETINGS:

February 12 Board Meeting February 26 Board Meeting March 12 Board Meeting March 19 MSBA - Annual General Meeting March 20 MSBA – Annual General Meeting March 21 MSBA – Annual General Meeting March 26 Board Meeting April 9 Board Meeting April 23 Board Meeting May 14 Board Meeting May 28 Board Meeting June 11 Board Meeting June 25 Board Meeting June 26 Graduation Ceremony and Awards June 27 Prom and Safe Grad

H. DELEGATIONS/PRESENTATIONS

1. Paulette Rheault & Dana Geisel: EAMS’s Grade 5 Social Emotional Learning Curriculum

I. NEWS MEDIA QUESTIONS:

C.F.R.Y. Aaron Wilgosh Daily Graphic Johnna Ruocco

J. COMMITTEE OF THE WHOLE:

01:21:15 Motion:

That the board resolve into committee of the whole, in camera.

01:22:15 Motion:

That the board rise and report/without reporting.

01:23:15 Motion:

That the 10:00 P.M. rule be suspended.

6 K. ADJOURNMENT:

The meeting was adjourned by the chairman at p.m.

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