The Coalition for the Homeless

The Coalition for the Homeless 1115 South 4th Street, 3rd Floor Louisville, Kentucky

Board of Directors’ Meeting January 16, 2009

Minutes

Present: Patricia Cummings, Marilyn McLaughlin, Mary Bryan, Joe Hamilton, Dona O’Sullivan, Deirdre Seim, Wood McGraw, Ken Thieneman, Glenn Kosse, Kathy Beach, Meghan Baker, Steven Crymes, Mark Snyder, Denise Clayton, Nina Moseley, and Stacy Deck.

Absent: Anne Mary Lochner, Greg Mayes, and Judith Bartholomew

Staff: Marlene Gordon, Wendy Helterbran, Robin Russell, and Mary Frances Schafer, and Marsha Bailey, recorder.

Guest: Barbara Lasky, Auditor

Welcome

The meeting held at the office of The Coalition was called to order. Marlene introduced Wendy Helterbran who replaces Meredith Gault as director of advancement, Robin Russell, who operates our bingo sessions, and Barbara Lasky, out auditor.

Approval of Minutes

 The minutes were approved with one change: Wood McGraw convened the meeting in the absence of Ken Thieneman.

Audit Report

Barbara Lasky, CPA of Anderson, Bryant, Lasky, and Winslow, was available to explain the finding of the independent auditor’s report. She reported a good year for The Coalition. Barbara also reported of changes to the 990 next year which will result in more questions regarding bingo disclosures. A draft of the audit was included in the meeting packet.

Financials

The statement of revenue and expenditures was included in the meeting packet. The report showed TARC income being $97,066. Some safety concerns were expressed. It was suggested that some procedures for purchasing/picking up the tickets be put in place.

1 Funding from Metro Government is still a problem. In addition to not receiving any CDBG funds there is concern because the Shelter Plus Care funds are not being drawn down from HUD. Mary Frances explained how this could hurt the Continuum of Care. It was suggested that the executive committee contact the mayor to explain the consequences of not drawing down these funds. If there is no response from the mayor then the executive committee would contact Metro Counsel. Marlene will set up the meeting with the mayor and the Board will work on talking points. The meeting needs to be scheduled within the next month. A motion was made by Glenn Kosse recommending Marlene write a letter to the mayor requesting a meeting with him and if no response to write a letter to the Metro Council. It was seconded by Patricia Cummings and approved by consensus.

A report of the 2008 /2009 grant contracts were included in the packet. It showed funds promised and funds received.

Director’s Report

Marlene included a written report in the meeting packet. It highlighted:  Personnel issues – hiring of Wendy Helterbran as the new director of advancement;  Point-in-time – The annual data will be collected January 29th during the street count at Jefferson Street Baptist Center. Roman will also be preparing for the year end census.  Continuum of Care – As of this week, we have not heard any news regarding our submission for Metro Louisville.  White Flag – The shelters are very busy due to the extreme cold weather. A diversion plan is in place for when the shelters cannot take anymore people.  Board Reception – The Coalition board will host a member agency board reception March 12th from 6:00 – 8:00 pm. (The place to be determined) The agenda wil be the cost of homelessness

Other/Announcements

 A list the 2009 Kentucky Legislative of issues supported by The Coalition was included in the meeting packet. Marlene asked everyone to respond to email alerts that are sent out.  The Office of Charitable gaming is threatening to revolt our bingo license. Attorney Jack Hanley is handling the case

The meeting adjourned at 9:20 am.

Respectfully submitted,

Marsha Bailey, Recorder